Checklist for Google Workspace Data Migration to Microsoft 365

Are you an enterprise planning for Google Workspace to Office 365 migration? Strategic preparation and thorough awareness of both platforms can help you avoid potential risks during data migration.

In this blog post, we have prepared an extensive checklist to help you ensure secure Google Workspace data migration to Microsoft 365.

1. Assess your Current Environment

Having a thorough overview of the source cloud (Google Workspace) ensures an effective enterprise-level Google Workspace to Microsoft 365 transfer. Analyze your mailboxes, Drive files, shared drives, calendars, and contacts. Evaluate the total volume of data, permissions, and access levels. Identify active users and dormant accounts and move only relevant data.

2. Define Migration Scope

Define the scope of the migration by deciding which data to move first. Prioritize moving critical data such as emails, shared drives, or essential collaboration history. Ensure to maintain workflow continuity. Our team at CloudFuze assists with challenges of migrating Google Workspace data, metadata, and more regardless of the size of your email data.

3. Ensure Data is Encrypted During the Migration

Securing your data through encryption is essential during migration. Ensure that you transfer from Google Workspace to Microsoft 365 under strong encryption techniques. You can secure your migration with our RSA-2048 encryption that ensures complete protection.

4. Confirm Data Security Before Migration

If you migrate from Google Workspace to Microsoft 365 without proper data security measures, you can face business disruption, reputation damage, and data loss. So, make the best decision when it comes to choosing a Google Workspace to Microsoft 365 migration tool.

Our advanced migration tool utilizes robust encryption mechanisms to ensure 100% data security during Google Workspace data migration. Also, we use cutting-edge security functionalities like sanitized and dedicated servers to eliminate the possibility of data breaches throughout the migration process. We adhere to ISO 27001, SOC2 Type 2 and GDPR compliance.

5. Audit and Assign User Permissions Prior to Migration

Consider a case where you share a Google Shared Drive file with an external user. Then, you update the Shared Drive settings to prevent sharing with people outside your enterprise. Now the external user will not have access to the file. If the setting is changed to allow sharing with external users again, they will regain access to it.

If access permissions get messed up during migration, you can fall into the risk of making your data visible to inappropriate members. Therefore, replicating access levels during the Google Workspace to Microsoft 365 transfer can become a significant challenge if not handled properly. Our reliable Office 365 migration tool helps you ensure an exact replication of permissions between internal users and external collaborators without any challenges.

6. Perform Pilot Migration

A pilot migration helps you perform controlled testing of your migration process. Through a controlled migration, the pilot stage enables you to eliminate the interruptions during your full-scale migration. Our teams at CloudFuze offer test migrations before a full-scale migration, enabling controlled testing and validation.

7. Perform Comprehensive Logging and Reporting

Implement an intense logging and reporting system throughout your Google Workspace data migration to Microsoft 365. They offer real-time insight into your migration operations and guarantee data integrity and regulatory compliance. We provide reports detailing the number of files, folders, and user accounts along with additional information. For more details, you can refer to CloudFuze’ data migration reports.

8. Select an Enterprise-grade Migration Tool

Choose an advanced cloud migration tool that can perform high-volume transfers in PBs and TBs with no downtime. Verify that the tool supports migrating special characters to OneDrive and SharePoint with no hassles and transfers crucial metadata such as external shares, shared links, versions along with your Google Workspace data.

For full transparency in its security procedures, we refrain from storing user data during the migration in any format. Learn more about CloudFuze Security.

Here’s a Video of Our Tool Performing Migration from Google Drive to OneDrive:

Check Out How Our Tool Performs Google Workspace Migration to SharePoint Online:

CloudFuze Case Study – Google Workspace Data Migration to Microsoft 365

Barrow County School System wanted to transfer over 12,000 staff and student accounts within a limited period. We helped them seamlessly migrate over 50 TB of data from Google Drive and Google Shared Drives to OneDrive and SharePoint Online.

Along with migrating folder/file structures, our Google Workspace to Microsoft 365 migration tool helped them transfer metadata such as file versions, permissions, external shares, and shared links. To learn more about the case study, click here.

Migrate to Microsoft 365 from Google Workspace with 100% Replication

Having a checklist and checking them during your Google Workspace data migration to Microsoft 365 helps you ensure a successful transfer. As a leading cloud migration provider, we support all leading business cloud office suites such as Microsoft, Google Workspace, Box, Dropbox, Egnyte, SharePoint, etc.

Contact us for a free and no-obligation demo of our advanced migration tool.

Frequently Asked Questions

1. How to migrate Google Workspace to Microsoft 365?

With our Microsoft 365 migration tool, you can migrate Google Workspace to Microsoft 365 along with necessary metadata, perform delta migration while ensuring enterprise-grade security compliance.

2. How do you migrate data to Office 365?

If you have very small data to transfer, opt for manual migration methods. If you have high-volume data, the best way for migrating data to Office 365 is through an enterprise-grade migration tool. CloudFuze Migrate is one of the best tools to migrate to Microsoft 365.

3. How to migrate Gmail to Outlook 365?

You can migrate Gmail to Outlook along with starred/important emails, timestamps, read/unread status, folder hierarchy etc. using our advanced migration tool.