Advanced Tips to Migrate Box Business to OneDrive for Business

If your company is planning to migrate from Box for Business to OneDrive for Business, having a proper strategy is a must! And if you do not have much clarity about this, we are here to help you out.

In this article, we have shared some of the most advanced tips that you can use as insights to plan your company’s migration journey.

1. Make Informed Decisions When Planning the Scope of Work

The scope of work sets the foundation of the entire migration project, so ensure that you plan it properly. Here are some of the non-negotiables to factor in when planning the scope or work:

• The total number of users to migrate
• The total size of the data (files and folders) to migrate
• The types of metadata to preserve (e.g., permissions, versions, timestamps)
• The total number of hyperlinks to migrate (with correction)
• The type of support needed (e.g., white glove service)

2. Ensure Hyperlinks do Not Break During Migration

A critical component of Box to OneDrive migration success is preserving the hyperlinks of all files. Links embedded in files naturally break during migration as folder locations change.

To avoid breakage of hyperlinks, use a dedicated hyperlinks correction tool like our Hyperlink Fixer. Our link fixing tool automatically identifies all the hyperlinks in your Box files and automatically corrects them during migration. This way, all the hyperlinks work post-migration.

3. Prioritize Copilot AI Readiness with the Migration

If your company is planning to completely migrate from Box for Business to OneDrive for Business, you can tap into the opportunity of leveraging Copilot AI and future proofing for the long run. To ensure proper Copilot readiness and adoption, bringing all the metadata of Box files and folders into Microsoft 365 is key.

Migrate these metadata accurately to power Copilot AI with contextual intelligence:

• Sharing permissions
• External shares
• Timestamps
• File versions
• Hyperlinks
• Shared links

4. Focus On Change Management to Avoid Impacting Users

Large-scale Box to Microsoft 365 migrations raise the risk of user impact. The risk of impact goes even higher if the majority of users resist the change. Therefore, to tackle this issue, having a solid change management strategy is a must.

An integral part of planning migration change management is establishing proper communication. Equally important is to educate the users about the use case and benefits of making the cloud platform switch. Other factors like post-migration integration, proper user training, onboarding support, etc., are also important to make the change smoother.

5. Validate Migrated Data Extensively (Batch-Wise)

The Box to OneDrive migration tool you choose should provide detailed migration reporting that enables your IT team to extensively validate the migrated data. We recommend validating the migration with each batch.

Check the migration reports of each user batch as and when they get migrated. Check for key metrics like the number of users and files/folders migrated, the start and end dates, any warning or conflict status, and more.

We also recommend exploring our CHECK methodology for streamlining the migration validation process.

Migrate From Box for Business to OneDrive for Business with CloudFuze

Leverage our industry-leading Box to OneDrive migration tool to move your company’s entire users and data securely and successfully. By partnering with us, you can tap into our 12+ years of migration expertise.

Get a free and no-obligation tool demo or consultation today! Connect with us.

We have created Box to Microsoft 365 migration success stories for some of the world’s largest companies. Here’s a testimonial from one of our flagship customers, Warner Bros. Discovery:

Frequently Asked Questions

1. How to migrate from Box for Business to OneDrive for Business?

You can migrate from Box for Business to OneDrive for Business using an advanced cloud migration tool like CloudFuze Migrate. Make sure the tool you choose supports high-volume user, data, and metadata migration.

2. What is the best alternative to Box Business cloud storage?

OneDrive and SharePoint Online are some of the best alternatives to Box cloud storage for companies of all sizes and industries.

3. Does migrating from Box Business to OneDrive Business help with AI readiness?

Yes, migrating from Box to OneDrive Business puts you in a good position to leverage Copilot AI provided that you bring everything over to OneDrive and SharePoint Online, including rich metadata.