Checklist for Google Workspace Data Migration to Microsoft 365

Are you an enterprise planning for Google Workspace to Office 365 migration? Strategic preparation and thorough awareness of both platforms can help you avoid potential risks during data migration.

In this blog post, we have prepared an extensive checklist to help you ensure secure Google Workspace data migration to Microsoft 365.

This blog post discusses the checklist for Google Workspace data migration to Microsoft 365.

How To Create a Checklist for Migrating Data from Google Workspace to Microsoft 365?

An extensive Google Workspace to Microsoft 365 checklist helps you ensure a successful migration.

Create a checklist during a Google Workspace to Office 365 migration by considering factors such as total migrating data, metadata to transfer such as timestamps, versions, etc.

Ensure your Google Workspace data doesn’t exceed the storage limit on the Microsoft 365 platform.

1. Analyze your Google Workspace Environment

Have a thorough overview of your Google Workspace environment.

• Analyze your mailboxes, Drive files, calendars, contacts, etc.
• Evaluate the data to migrate, current permissions, and access levels.
• Identify active users and dormant accounts. Move only relevant data.
• Create corresponding Microsoft 365 accounts for each user. Ensure usernames and email addresses match properly to avoid confusion.
• For users who no longer need access, archive that data instead of migrating it.

2. Define Migration Scope

Define the scope of the migration by deciding which data to move first. Prioritize moving critical data such as emails, shared drives, or essential collaboration history. Ensure to maintain workflow continuity. Our team at CloudFuze assists with challenges of migrating Google Workspace data, metadata, and more regardless of the size of your email data.

Ensure to maintain workflow continuity. CloudFuze Migrate helps you overcome challenges when you transfer files from Google Workspace to Microsoft 365.

3. Ensure Seamless Data Encryption

Securing your data through encryption is essential during a G Suite migration to Office 365. Ensure that you perform transition under strong encryption techniques. You can secure your migration with our RSA-2048 encryption that ensures complete protection.

4. Confirm Data Security Before Migration

If you migrate from Google Workspace to Microsoft 365 without proper data security measures, you can face business disruption.

So, check if your chosen Google Workspace to Microsoft 365 migration tool adheres with security guidelines.

CloudFuze Migrate ensures 100% data security through sanitized and dedicated servers that eliminate the possibility of data breaches. We adhere to ISO 27001, SOC2 Type 2 and GDPR compliance.

5. Audit and Assign User Permissions Prior to Migration

Consider a case where you share a Google Shared Drive file with an external user. Then, you update the Shared Drive settings to prevent external sharing.

Now the external user will not have access to the file. If the setting is changed to allow sharing with external users again, they will regain access to it.

If access permissions get messed up, there are risks of data access to unauthorized people.

Our Office 365 migration tool helps you ensure right permissions between internal users and external collaborators.

6. Perform Pilot Migration

A pilot migration helps you perform controlled testing of your migration process. Through a controlled migration, the pilot stage enables you to eliminate the interruptions during your full-scale migration. Our teams at CloudFuze offer test migrations before a full-scale migration, enabling controlled testing and validation.

7. Perform Comprehensive Logging and Reporting

Implement an intense logging and reporting system throughout your Google Workspace data migration to Microsoft 365.

Reports offer real-time insight into your migration operations. Our migration reports detail the number of files, folders, and user accounts along with additional information.

For more details, you can refer to CloudFuze’ data migration reports.

8. Select an Enterprise-grade Migration Tool

Choose an advanced cloud migration tool that handles high-volume transfers with no downtime.

Verify that the tool supports migrating special characters to OneDrive and SharePoint and transfers metadata such as external shares, shared links, and versions accurately.

For full transparency in its security procedures, we refrain from storing user data during the migration in any format. Learn more about CloudFuze Security .

What Are the Best Practices for Executing a Google Workspace to Microsoft 365 Data Migration?

Best practices for executing a successful Google Workspace to Microsoft 365 migration include:

• Choose an advanced Microsoft 365 migration tool for initiating your transition.
• Have an extensive pre-migration analysis.
• Do not miss out on transferring incremental changes.
• Check and validate transferred data during post-migration.
• Ensure proper replication of data, files, and folders in the Microsoft 365 platform after one-time migration.
• Check if the user roles and permissions are proper after migration.

How To Evaluate the Success of a Google Workspace to Microsoft 365 Migration?

The success of a Google Workspace to Microsoft 365 migration refers to:

• Google Workspace data migration to SharePoint Online/OneDrive platform along with metadata
• Proper working of embedded links without any link break issues
• Permissions assigned to correct users
• Proper user mapping without any issues

Here’s a Video of Our Tool Performing Migration from Google Drive to OneDrive:

Check Out How Our Tool Performs Google Workspace Migration to SharePoint Online:

CloudFuze Case Study – Google Workspace Data Migration to Microsoft 365

Barrow County School System wanted to transfer over 12,000 staff and student accounts within a limited period. We helped them seamlessly migrate over 50 TB of data from Google Drive and Google Shared Drives to OneDrive and SharePoint Online.

Along with migrating folder/file structures, our Google Workspace to Microsoft 365 migration tool helped them transfer metadata such as file versions, permissions, external shares, and shared links. To learn more about the case study, click here.

What Do Customers Say About Us?

We have an impressive rating of 4.7/5 stars in Gartner Peer Insights Review. Here is a June 2025 Gartner review by our customer:

Customer appreciated our successful migration to OneDrive and SharePoint Online using CloudFuze Migrate.

The customer praised us for our nominal pricing and expert teams. We received appreciation for accurate and efficient transfer.

Migrate to Microsoft 365 from Google Workspace with 100% Replication

An extensive checklist helps you ensure a successful transfer during your Google Workspace data migration to Microsoft 365.

As a leading cloud migration provider, we support all leading business cloud office suites such as Microsoft, Google Workspace, Box, Dropbox, Egnyte, SharePoint, etc.

Contact us for a free and no-obligation demo of our advanced migration tool.

Frequently Asked Questions

1. How to migrate Google Workspace to Microsoft 365?

With our Microsoft 365 migration tool, you can migrate Google Workspace to Microsoft 365 along with necessary metadata, perform delta migration while ensuring enterprise-grade security compliance.

2. How do you migrate data to Office 365?

If you have very small data to transfer, opt for manual migration methods. If you have high-volume data, the best way for migrating data to Office 365 is through an enterprise-grade migration tool. CloudFuze Migrate is one of the best tools to migrate to Microsoft 365.

3. How to migrate Gmail to Outlook 365?

You can migrate Gmail to Outlook along with starred/important emails, timestamps, read/unread status, folder hierarchy etc. using CloudFuze Migrate. Businesses can transfer Gmail emails along with necessary metadata with our migration tool.