1. Introduction

Is your company planning to migrate Dropbox to OneDrive? Migrating from one cloud to another involves transferring a significant volume of data while ensuring the integrity, security, and accessibility of your files. It also requires preserving essential elements such as permissions, metadata, folder structures, etc. These intricacies can make the migration process challenging, particularly for businesses with large amounts of data and complex file-sharing settings. 

CloudFuze’s comprehensive migration solution addresses the challenges associated with Dropbox to OneDrive migration, offering a seamless and efficient way to transfer your organization’s Dropbox files and folders to OneDrive. 

In this guide, we will delve deeper into the specific features and benefits of CloudFuze’s migration tool, comparing it to competitor tools and exploring the entire Dropbox for Business to OneDrive migration process. The video walks you through all the crucial steps to successfully transfer Dropbox files to OneDrive. 

 

Alternatively, you can contact our migration team for a business trial, customized demo, assisted POC, or price quote.

2. Dropbox vs OneDrive

Dropbox and OneDrive share the fundamental similarity of being cloud-based file hosting/storage services. Both cloud storage services come on par with each other in terms of integration and desktop synchronization. However, OneDrive offers more business-centric features, such as integration with Office 365 apps under the Microsoft 365 cloud suite ecosystem. Businesses planning to switch from Dropbox to OneDrive can benefit from OneDrive in these critical areas:

  • Seamless integration with email (Outlook) and team drive (SharePoint Online)
  • Compatibility with a host of other apps included in the Microsoft 365 cloud suite
  • Effortless OneDrive content sharing through Microsoft Teams
  • Less pricing than Dropbox

3. Why Move Data from Dropbox to OneDrive

There are a lot of reasons why companies migrate from Dropbox for Business to OneDrive. From our experience of helping enterprises such as Michigan State University migrate successfully, we have found that the below factors (use cases) are some of the common reasons for companies to leave Dropbox and adopt OneDrive(as part of the overall move to embrace Microsoft 365): 

  • Cost-savings
  • Improving business process outcomes
  • Digital transformation in a robust cloud suite ecosystem
  • Mergers and acquisitions
  • Enterprise-grade security
  • Consolidation and standardization of platforms
  • Data governance  

Learn more about use cases that are common among global enterprises, SMBs, and MSPs.

4. Challenges for Businesses to Migrate Dropbox to OneDrive

Globally, enterprises face several challenges in moving from Dropbox to OneDrive. For example, determining what data can be transferred is a strategic decision to make. Below are the biggest challenges that IT admins face when transferring data from Dropbox to OneDrive for Business.

1. Adhering to the limitations in OneDrive for Business comes as the first level of challenge for IT admins to move files from Dropbox to OneDrive. For example, OneDrive doesn’t support the following: 

  • The files and folder names including characters: ~ ” # % & *: < > ? / \ { | }
  • The files and folder names containing .lock, CON, PRN, AUX, NUL, COM0, LPT0-LPT9, _vti, desktop.ini, ~$ 
  • Characters more than 400 in file paths

2. The second level of challenge within the migration processes comes with migrating features that are specific to Dropbox, such as Dropbox Paper. 

Advanced challenges to move Dropbox to OneDrive:

  • Migrating sharing permissions
  • Migrating internal and external shares
  • Migrating links without breakage
  • Migrating timestamps
  • Migrating all and/or selective versions
  • Migrating Dropbox version history

Challenges associated with internal business processes

Many businesses also face challenges that are not directly associated with the migration processes. These types of challenges can occur during onboarding discussions involving risk assessments, legal processes, and, indeed, commercials. 

To address all the challenges of switching to OneDrive from Dropbox, it is crucial for SMBs and enterprises to choose a migration platform that is flexible enough to overcome all types of potential challenges.

5. CloudFuze Offers Bespoke Migration Solutions

With bespoke migration solutions, CloudFuze helps SMBs, enterprises, and MSPs move data from Dropbox to OneDrive and SharePoint Online while catering to every specific need. As a cloud data migration platform, CloudFuze offers infrastructural flexibility, such as allocating private SaaS servers, performing the entire migration in the customer’s data center, and facilitating multiple incremental migrations on request, and more.

 CloudFuze’s infrastructural features

CloudFuze can also adapt to the changing needs of businesses during product demos, migration project realization, risk assessment, legal processes, commercials, and final onboarding.

6. CloudFuze’s Dropbox to OneDrive Migration Tool vs Competitor Tools

CloudFuze’s business data migration tool helps enterprises, SMBs, and MSPs copy Dropbox files to OneDrive along with all the critical features. Here is a detailed comparison of CloudFuze’s migration features against other solutions in the market. 

Migration Features CloudFuze Competitors
One-time migration Yes Yes
Inner folder permissions Yes No
Inner file permissions Yes No
Root folder permissions Yes Yes
Root file permissions Yes Yes
Long folder path trim Yes No
Shared links Yes No
External shares Yes No
Versions Yes No
Selective versions Yes No
Special character replacement Yes No
Delta migration Yes No
Comparison delta Yes No
Suppressing email notification Yes No

With our industry-leading solutions, we can make it effortless for your organization to migrate Dropbox files to OneDrive while ensuring accurate replication of all the file-associated features and metadata.  

7. How CloudFuze Migrates Permissions from Dropbox to OneDrive

CloudFuze accurately replicates the user roles of Dropbox user accounts in OneDrive. The accurate replication helps ensure that the file and folder-sharing hierarchy is not affected, which, in turn, makes the migration non-intrusive for end-users and further helps your organization streamline the change management process. 

Dropbox OneDrive
Can View Can View
Can Edit Can edit

8. Steps to Transfer Dropbox to OneDrive

Here are the simple steps to transfer data from Dropbox to OneDrive using our X-Change platform. After the one-time migration gets completed, initiate the delta migration to transfer all the incremental changes. You can also get in touch with our business migration team to learn how to transfer data from Dropbox to OneDrive while meeting your company’s various migration needs. 

Step 1: Create a CloudFuze Account

You need a CloudFuze account to access the migration platform and migrate files from Dropbox to OneDrive. Request a free trial account and access the CloudFuze migration dashboard.  CloudFuze offers a limited free trial account for IT admins to let them test the platform and its features to copy Dropbox data to OneDrive for a couple of demo user batches. 

Create and log into CloudFuze account

Step 2: Add the Dropbox Account to CloudFuze

CloudFuze requires your company’s Dropbox and OneDrive (Microsoft 365) accounts added and authorized to transfer data from Dropbox to OneDrive. Click on the Dropbox logo in the Business Clouds list. Then, a pop-up appears where you need to enter the Dropbox admin credentials.

Note: Only admin accounts have the required permissions to migrate from Dropbox to OneDrive.

Add Dropbox to CloudFuze

Step 3: Enter Dropbox Admin Login Credentials

Enter the Dropbox admin login credentials and click on the “Sign-in” button.

Log into Dropbox

Step 4: Add the OneDrive for Business Account

To migrate Dropbox to OneDrive, you also need to add your company’s OneDrive for Business account to CloudFuze.

Note: OneDrive doesn’t have separate login information. You need to use your company’s Microsoft 365 Global admin login details.

Add OneDrive for Business to CloudFuze

Step 5: Enter the Microsoft 365 Login Credentials

Enter the login credentials and click on the Next button.

 Log into Microsoft 365

Step 6: Authorize Microsoft 365 and Grant Permissions

Click on the “Accept” button to complete the Authorization process. Please note that CloudFuze requires this access to map and migrate data from Dropbox to OneDrive. The authentication happens via the OAuth 2.0 protocol,and the entire migration is carried out via API calls for fast performance and maximum security.

Authorize Microsoft 365

Step 7: Check the Added Clouds

Head to the “Manage Clouds” section and see if you can find both Dropbox and OneDrive for Business accounts added. If yes, the next step is to move files from Dropbox to OneDrive.

If you find a cloud missing, it means the cloud authorization process failed. You need to re-do the cloud addition process until it appears under the Manage Clouds tab.

Check added clouds

Step 8: Click on the Team Migration

Click on the “Team Migration” icon on the left. This will initiate the first step to transfer Dropbox to OneDrive, which is the source and destination cloud configuration phase. Please keep in mind that you need to configure a few options to start the actual Dropbox to OneDrive file transfer. 

Choose Team migration

Step 9: Select the Source and Destination Clouds

To transfer files from Dropbox to OneDrive, you need to select Dropbox as the source cloud account and OneDrive for Business as the destination cloud account.

Select source and destination clouds

Step 10: Map Users for Migration

One of the critical aspects of the process to move Dropbox to OneDrive is to map the user accounts accurately. Click on the “Auto-map” button to map users in the Dropbox and OneDrive accounts based on their usernames.

Auto-mapping users

Step 11: Migrate Dropbox to OneDrive with CSV mapping

The CSV mapping method allows IT admins to copy files from Dropbox to OneDrive between specific users and in customized paths. IT admins can migrate the content of ‘user A’ to ‘user B’ or any other such combinations based on their business needs. In other words, the CSV mapping method offers the flexibility that Auto-map lacks.

Manual mapping with CSV

Step 12: Select Users and Proceed With Migration

We have selected a single-user account as part of demonstrating the process of how to move files from Dropbox to OneDrive.

User selection

Step 13: Configure a Final Few Migration Options

Our migration tool offers several pre-migration options that IT admins can choose prior to moving Dropbox files to OneDrive, including:

  • Assigning a migration job name
  • Choosing the migration job type
  • Adding team members and other stakeholders for the migration progress updates (sent via emails)

Configure the final options and then click on the “Next” button.

Configuring final options

Step 14: Start the Dropbox to OneDrive Migration

Preview the migration and click on the “Start Migration” button if everything looks good. The system will then move files from Dropbox to OneDrive.

Start migration

Step 15: Files Are Being Copied

CloudFuze dashboard displays the status of the migration as “In Progress” while Dropbox files are being migrated over to OneDrive.

Migration progress status

Step 16: Dropbox to OneDrive File Transfer Is Completed

Once all the files in the Dropbox account are migrated to OneDrive, CloudFuze displays the status as “Completed.” You now can log into your OneDrive for Business account and audit the content for migration accuracy. Besides, CloudFuze generates a migration report with details of each file or folder that is migrated.

Migration completion

9. Dropbox to OneDrive Migration Frequently Asked Questions

1. How much data can CloudFuze transfer?

CloudFuze offers the capability to transfer an unlimited size of data and an unlimited number of users from Dropbox to OneDrive. With our proven track record, we have helped large-sized organizations migrate a high volume of users and data securely and successfully.

2. Is it possible to add changes after initiating the process to migrate Dropbox to OneDrive?

Making changes or adding new requirements after the initiation of the migration can be complex in many cases. This is because making changes during the live data transfer process can raise the risk of migration disruption.

It’s best to plan beforehand. But depending on the type of requirement, our migration team may manage provisions to make sure the entire migration is performed as needed.

3. What is the speed of migration?

The throughput of the migration depends upon several factors, such as the size of data, no. of files and folders, and the average size of files. Roughly, CloudFuze transfers a few TBs per week. Please contact our migration team for a more accurate migration timeline.

4. How to transfer files from Dropbox to OneDrive without API throttling?

CloudFuze has a built-in feature that detects whenever the source/destination cloud API usage is reaching the point of throttling. The feature then automatically slows down the migration to lower the throttling risk.

5. How much does it cost to use the CloudFuze tool?

The price is based on the number of users and the data size. Reach out to our migration team for a customized price quote.

6. Is CloudFuze Secure?

Yes, CloudFuze prioritizes the security of your data throughout the migration process. Our team implements robust security measures to ensure the protection of your data during transfer. 

We utilize advanced encryption protocols to secure your files while they are in transit. Additionally, our platform is designed to comply with industry-standard security practices and regulations. Read more about our security. 

7. How to migrate Dropbox Paper to OneDrive?

CloudFuze X-Change migrates Dropbox Paper in Microsoft Word document format (.DOCX) to OneDrive. Since Dropbox Paper is a feature exclusive to Dropbox, it cannot be migrated to the destination cloud in the exact format. 

8. Will Google Docs, Slides, and Sheets created in Dropbox be migrated to OneDrive?

All Google files, including Google Docs, Google Slides, and Google Sheets created in Dropbox, will be migrated as respective Microsoft files, such as Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.

9. How to reflect incremental changes on OneDrive?

To transfer incremental changes made on Dropbox files to OneDrive, CloudFuze’s delta migration will work. Our migration team can make multiple delta migrations available at customers’ requests. 

10. How to migrate from Dropbox to OneDrive without any prior experience?

Planning a proper strategy is key to ensure a successful migration. Check out these important factors to consider for businesses.

11. How to copy files from Dropbox to OneDrive with permissions intact?

Businesses and their IT teams can streamline the process of copying files and folders from Dropbox to OneDrive while keeping permissions intact with CloudFuze. CloudFuze X-Change retains root as well as inner file and folder permissions while ensuring accurate conversion of user roles.

12. How to transfer Dropbox to OneDrive in ways that are non-intrusive to employees?

The primary approach is to ensure that the migration process does not move but copy user accounts and data. CloudFuze performs the migration in the background to avoid causing any disruption to the end-users which, otherwise, can impact everyday business operations.

 

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CloudFuze supports more than 40 cloud Migration services including Google Drive, Dropbox, Amazon, and Box etc.