1. Introduction

Migrating from Dropbox to SharePoint can be a strategic decision for organizations seeking a more robust collaboration and document management platform. However, the migration process itself can be complex and time-consuming without the right tools and guidance. 

It is equally important to have a well-informed strategy that aligns with your organizational goals when it comes to performing a comprehensive Dropbox to SharePoint Online file transfer with little to no user impact. 

2. Dropbox vs SharePoint Online

Dropbox has several differences with SharePoint Online. This is primarily because Dropbox is more of a user-oriented cloud storage platform, while SharePoint Online is a team drive that also works as an intranet within the Microsoft 365 cloud suite. Therefore, businesses planning to migrate from Dropbox to SharePoint Online to improve cloud collaboration can benefit from SharePoint Online through:

  • Integration with all the apps in the Microsoft 365 cloud suite
  • Availability of private and public libraries (Team Site and Communication Site)
  • Shareable SharePoint links that are created for every file and folder
  • Integration with third-party apps

Collaboration-centric benefits are also available for Dropbox to OneDrive migration.

3. Dropbox to SharePoint Migration Challenges

Migrating from Dropbox to SharePoint can present a set of challenges that organizations need to be aware of and prepared for. Every business is unique, and as such, their migration needs and challenges vary. Here are some of the major challenges companies can face for Dropbox to SharePoint Online business migration:

Challenges CloudFuze’s Solutions
Large number of users and terabytes/petabytes of data to migrate. CloudFuze can migrate terabytes and petabytes of company data in batches to avoid disruption.
Migrating sensitive company data. CloudFuze uses secure protocols, including REST API and OAuth 2.0 to ensure the most secure migration.
Migrating Dropbox-specific features, e.g.: Dropbox Paper. CloudFuze will migrate Dropbox Paper documents as Microsoft Word documents to SharePoint Online.
Migrating timestamps of company data. CloudFuze migrates all important data attributes that are integral to the company’s operational efficiency.
SharePoint Online’s 400 characters limit in file path. CloudFuze will trim long file paths to 350 characters.
Limited access to company data in the source cloud during the migration. CloudFuze performs the entire migration in the background. Access to company data in the source cloud isn’t disrupted.
Reflecting incremental changes on the destination cloud after the migration is completed. CloudFuze offers incremental migration as per the client’s needs.

4. How to Overcome Dropbox to SharePoint Migration Challenges?

Overcoming challenges for Dropbox migration to SharePoint with a manual approach is out of scope for businesses with complex migration needs. This is because, with a manual approach, a lot of man-hours are required to navigate through the complexities. Also, there is a high risk of human error. IT admins must leverage an enterprise-grade Dropbox to SharePoint migration tool such as CloudFuze to automate all processes to overcome migration challenges.

For example, CloudFuze automatically replaces characters unsupported in SharePoint Online with an underscore (_) or a hyphen (-). The automatic process helps businesses overcome many such SharePoint Online migration challenges in a high-speed and secure way.

5. How CloudFuze Migrates Permissions from Dropbox to SharePoint Online

There is no complexity in replicating Dropbox user roles in SharePoint Online, as Dropbox has only two basic roles: viewing and editing. CloudFuze makes it easy for businesses of all sizes to ensure 100% replication of sharing permissions structures.

Dropbox Sharepoint
Can view Can View
Can edit Can edit

With the accurate replication of user roles, our solutions make it simple for your organization to migrate Dropbox files to SharePoint Online along with metadata and other features with a high level of accuracy. 

6. CloudFuze vs Competitor Migration Tools

CloudFuze is a market leader for Dropbox to SharePoint migration. The extensive support for features migration differentiates CloudFuze as a business-focused migration vendor with capabilities unmatched elsewhere.

CloudFuze has the edge over the competition by offering the following migration features specific to Dropbox to SharePoint Online migration combination:

Migration Features CloudFuze Competitors
One-time migration Yes Yes
Delta migration Yes No
Comparison delta Yes No
Root folder permissions Yes Yes
Root file permissions Yes Yes
Inner folder permissions Yes No
Inner file permissions Yes No
Long folder path trim Yes No
Versions Yes No
Selective versions Yes No
Shared links Yes No
External shares Yes No
Special character replacement Yes No
Suppressing email notification Yes No

7. Why Choose CloudFuze as Your Migration Partner?

CloudFuze is the right migration partner for businesses not just for tool capabilities but also for unmatched white glove service and support. Our managed migration team works with businesses to help them set a proper migration process while allowing granular control of the entire data. With this approach, they can migrate from Dropbox for Business to SharePoint Online in ways that specifically align with the overall business goals and use cases, such as Microsoft 365 consolidation. 

Our extensive reporting helps businesses get a 360° view of the entire migration project’s progress. Ultimately, we are committed to helping businesses achieve their migration use case goals while saving time and money with a proven methodology that has created success stories for large organizations, including Michigan State University.

8. Dropbox to SharePoint Migration Steps

Below, you can find out the steps to transfer data from Dropbox to SharePoint for your company using CloudFuze. CloudFuze offers 100% managed migrations for companies of all sizes. If you opt for a managed migration, you don’t have to deal with many of the migration steps given below. A dedicated migration manager with a team will take care of everything from setting up the migration project to completion.

Alternatively, you can contact our migration team to schedule a personalized demo or price quote.

Step 1: Create a CloudFuze Account

Create a free trial account and log into your account. CloudFuze offers a free trial for business users to test the platform.

Create and log into CloudFuze account

Step 2: Add Your Organization’s Dropbox Account to CloudFuze

CloudFuze requires access to your company’s Dropbox account to map users, copy their content along with sharing permissions, and migrate it over to SharePoint Online. Click on the Dropbox logo in the “Business Clouds” section. Keep your Dropbox account’s admin login credentials handy.

Note: You can migrate Dropbox to SharePoint only with an admin account.

Add Dropbox to CloudFuze

Step 3: Enter Your Dropbox Admin Login Credentials

Enter your Dropbox admin login details and click on the “Sign in” button.

Log into Dropbox Account

Step 4: Add Your Company’s SharePoint Account to CloudFuze

Click on the SharePoint logo from the “Business Clouds” list and enter your Microsoft 365 admin login credentials. Add SharePoint account to CloudFuze

Step 5: Enter Microsoft 365 Admin Login Credentials

Enter your company’s Microsoft 365 Global admin login details and click on the “Next” button.

Note: SharePoint Online does not have separate login details. Your Microsoft 365 Global admin login details are your SharePoint Online account’s login details. 

Add credentials for sharepoint

Step 6: Validate the Cloud Addition Process

Click on the “Clouds” icon in the app’s navigation menu. Then go to the “Manage Clouds” tab. Check whether both Dropbox and SharePoint accounts are displayed.

If you can see both clouds, it means your cloud addition process has been successful. If even one cloud is missing, it means the cloud addition process failed and you need to redo it in order to migrate to SharePoint Online from Dropbox in a streamlined way

Check if both clouds are added

Step 7: Start the Migration

Click on the “Team Migration” icon that you can see in the app’s navigation menu. The first step is selecting the source and destination clouds. Since you need to transfer data from Dropbox to SharePoint, select Dropbox as the source and SharePoint Online as the destination cloud.

Choose source and destination cloud

Step 8: Map the Users in Dropbox and SharePoint

The next crucial step is mapping users in Dropbox and SharePoint accounts and preparing them for the migration. 

CloudFuze offers two ways of doing it.

  1. CSV mapping
  2. Automap

CSV mapping offers the flexibility to create custom user mapping. For example, if you would like to migrate the data of user ‘A’ to user ‘B,’ CSV migration is the right option. 

On the other hand, Automap, as the name suggests, creates user mapping based on the username/email alias. 

Pair users and download CSV

Step 9:  Validate the Uploaded CSV

Once the file is uploaded, the validation process will start. The time it takes for validation depends on the number of mappings that are present in the CSV file. After the validation is completed, the report will be automatically saved to your computer. 

Validate the CSV file

Step 10:  Download the CSV File

Click on the “Export CSV” option to download the CSV file for future reference. 

Download the CSV file

Step 11:  Select Users for Migration

In this demo, we have migrated Dropbox files to SharePoint for only one user. In a real-time scenario, CloudFuze allows companies to migrate an unlimited number of users. 

Manually choose users

Step 12: Configure User Permissions

Map user permissions in this step. You can even map the user permissions of an ex-employee to the user account of his/her replacement to customize the process of transferring Dropbox files and folders to SharePoint Online. 

This page also allows you to edit user permissions if a username is changed or modified in the destination cloud.

Permission mapping page

Step 13: Configure a Few Final Migration Options

Enter the Dropbox to SharePoint Online migration job name. Add any additional emails if you would like to so that they also receive migration notifications. Leave the rest of the parameters to default if you are transferring content for the first time. Click on “Next.” 

Check Migration Options

Step 14: Preview and Start Migration

Preview your migration and click on the “Start Migration” button once everything looks good to initiate the actual process of copying Dropbox to SharePoint Online.

Preview page and Start Migration

Step 15: Dropbox to SharePoint File Transfer is In Process

After starting the migration, the status will display “In Progress.”

Migration In progress status

Step 16: Migration Has Been Completed

Once the data is transferred, the status will be changed to “Completed.”

Migration completed

9. Dropbox to SharePoint Migration FAQs

1. Does CloudFuze migrate permissions from Dropbox to SharePoint?

Yes, CloudFuze migrates sharing permissions besides data. Learn more here.

2. What will be the speed of Dropbox to SharePoint Online migration?

The speed of the migration depends on several factors such as the number of users, overall size of the data, the average size of the files in your company’s Dropbox account, folder structure, etc. 

Our platform roughly migrates several TBs a week. Please keep in mind that the speed can be affected from the cloud providers’ side as they tend to throttle API calls when the read/write sequences reach the allocated limit. 

3. How secure will our company’s data be?

Your company’s data is totally secure. CloudFuze uses OAuth 2.0 authentication and API calls to migrate data from Dropbox to SharePoint. Neither CloudFuze app nor its employees can access your company’s data. 

4. Where can I read more about CloudFuze security?

Please go to CloudFuze’s security overview.

5. How much does it cost to migrate from Dropbox to SharePoint?

Pricing depends upon the number of users and the total size of data in your Dropbox account. Please contact us for pricing.

6. How to find our company’s Dropbox admin account?

A Dropbox admin has complete control over an organization’s data. Dropbox admin credentials are required to initiate the migration. Follow these steps if you do not know how to find the admin of a Dropbox account. Step 1: Sign into your Dropbox account. Step 2: Click on the “Admin console” on the left side of the page and it will redirect to members pane. Step 3: Click on the “Members” tab where you can find the list of all users. Scroll through the list until you find an account with Dropbox admin privileges. You can also go through this Dropbox Business guide.

7. How to find our company’s Microsoft 365/SharePoint Online admin account?

Step 1: Sign into your SharePoint Admin Portal Select “Active users.” Once done, you can see the list of the users where you can add a user, delete, or even reset the password of a user. Step 2: Select the Admin from Microsoft 365 Admin Center

Note: Office 365 global admin is the admin of SharePoint Online as well and those global admin privileges are required to add and authorize SharePoint Online.

By selecting a user, a pop-up will be displayed where you can see the role of the user, so the role must be a “Global Admin.”

8. How to migrate Dropbox content to a public SharePoint site?

In this example, Lewis content from the source will be migrated to the Lewis SharePoint Public site.

Step 1: In the source Cloud ID column, enter the source user email id.
 
Step 2: In the source, the path column mentions the folder name starting with the forward slash.
 
 
Step 3: In the Destination, the path enters the /Sitename/Documents (Note: D in the documents should be upper case).
 
 
Step 4: Save the CSV file before uploading it to make sure that all the entries are intact.

9. How to migrate Dropbox content to a private SharePoint site?

Lewis content from the source will be migrated to the Lewis SharePoint Private site.

 
Step 1: To migrate to any private site, the global admin of SharePoint should be a member of that site.
 
 
Step 2: The global admin should be the one that is used to authenticate the SharePoint cloud in the CloudFuze account.
 

10. How to migrate multiple Dropbox users’ content to one SharePoint site?

Step 1: In the source, Cloud ID column enter the source user email ID (ex:- lewis@cloudfuze.co).

Step 2: In the Source Path Column, mention the folder name starting with the forward slash.
Step 3: In the Destination Cloud ID, the column enters the destination email ID (ex:- steven@cloudfuze.co).
Step 4: In the destination path, enter the /Sitename/Documents (Note: D in the documents should be upper case).
 
Step 5: Create another mapping with a different user in the source Cloud ID and the folder name of that user in Source Path.
Step 6: Destination Cloud ID and Destination path remain the same as you are migrating from multiple users of Box folders to One SharePoint site of admin.CSV with multiple source accounts.
 

If you want to migrate to OneDrive instead, read our Dropbox to OneDrive migration guide.

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CloudFuze supports more than 40 cloud Migration services including Google Drive, Dropbox, Amazon, and Box etc.