1. Introduction

Is your company planning to migrate from Dropbox to SharePoint? As an IT admin, your responsibilities can include choosing the right migration service/tool, and completing the migration project quickly and securely.

Here is where CloudFuze can help. CloudFuze is a Dropbox to SharePoint migration tool that helps companies worldwide transfer data from Dropbox to SharePoint.

CloudFuze is a powerful and scalable cloud data migration tool that can migrate your company’s Dropbox data to Microsoft 365 (OneDrive for Business & SharePoint Online).

CloudFuze's Dropbox to SharePoint migration

CloudFuze is one of the very few tools on the market that supports Dropbox to SharePoint migration besides OneDrive for Business.

If you don’t have time to go through the entire guide, directly get in touch with our migration team.

2. Challenges in Business Migration

Every business is different, and so are the migration needs and the challenges that come with them. The challenges can be directly related to the company’s migration needs and processes.

It’s also possible that the challenges may have to do with the company’s internal processes in regard to risk assessment, commercials, on-boarding, and migration project initiation.

Here are some of the major challenges companies can face for Dropbox to SharePoint Online business migration:

Challenges CloudFuze’s Solutions
Large number of users and terabytes/petabytes of data to migrate. CloudFuze can migrate terabytes and petabytes of company data in batches to avoid disruption.
Migrating sensitive company data. CloudFuze uses secure protocols, including REST API and OAuth to ensure the most secure migration.
Migrating Dropbox-specific features, e.g.: Dropbox Paper. CloudFuze will migrate Dropbox Paper documents as Microsoft Word documents to SharePoint Online.
Migrating timestamps of company data. CloudFuze migrates all important data attributes that are integral to the company’s operational efficiency.
SharePoint Online’s 400 characters limit in file path. CloudFuze will trim long file paths to 350 characters.
Limited access to company data in the source cloud during the migration. CloudFuze performs the entire migration in background. Access to company data in the source cloud isn’t disrupted.
Reflecting incremental changes on the destination cloud after the migration is completed. CloudFuze offers incremental migration as per the client’s needs.

3. Our Migration Platform’s Features:

  • User-to-user data migrations
  • Delta or incremental migration with zero downtime
  • Root file, root folder, and subfolder permissions migration
  • File version history migration
  • Dropbox shared links migration
  • Dropbox external shares migration
  • File and folder timestamps migration
  • Can be deployed in your own cloud, VM, or data center
  • Dedicated migration manager and 24/7 premium support
  • Migration project planning and assistance

4. Steps To Migrate From Dropbox to SharePoint Online

Below, you can find out how you can transfer files from Dropbox to SharePoint using CloudFuze.

Alternatively, you can contact our migration team to schedule a personalized demo or price quote.

The following are the steps for migrating Dropbox to SharePoint.

Step 1:  Create a CloudFuze Account

Create a free trial account and log in to your account. CloudFuze offers a free trial for business users to test the platform.

CloudFuze offers 100% managed migrations for companies of all sizes.

If you opt for a managed migration, you don’t have to deal with many of the migration steps given below. A dedicated migration manager with a team will take care of everything from setting up the migration project to completion.

Create and log into CloudFuze account

Step 2: Add Your Organization’s Dropbox Account to CloudFuze

CloudFuze requires access to your company’s Dropbox account in order to map users, copy their content along with sharing permissions, and migrate it over to SharePoint Online.

Click on the Dropbox logo in the “Business Clouds” section. Keep your Dropbox account’s admin login credentials handy. Please note that you can only migrate Dropbox to SharePoint with an admin account.

Add Dropbox to CloudFuze

Step 3: Enter Your Dropbox Admin Login Credentials

Enter your Dropbox admin login details and click on the “Sign in” button.

Log into Dropbox

Step 4: Add Your Company’s SharePoint Account to CloudFuze

Click on the SharePoint logo from the “Business Clouds” list and enter your Microsoft 365 admin login credentials.

Add SharePoint to CloudFuze

Step 5: Enter Microsoft 365 Admin Login Credentials

Enter your company’s Microsoft 365 admin login details and click on the “Next” button.

Please remember that SharePoint Online doesn’t have separate login details. Your Microsoft 365 admin login details are your SharePoint Online account’s login details.

Log into Microsoft 365

Step 6: Validate the Cloud Addition Process

Click on the “Clouds” icon in the app’s navigation menu. Then go to the “Manage Clouds” tab. Verify whether both Dropbox and SharePoint accounts are being displayed.

If you can see both clouds there, it means your cloud addition process has been successful.

If even one cloud is missing, it means the cloud addition process failed and you need to redo it.

Check if both clouds are added

Step 7: Start the Migration

Click on the “Team Migration” icon that you can see in the app’s navigation menu.

The first step is selecting the source and destination clouds. Since you need to transfer data from Dropbox to SharePoint, select Dropbox as the source cloud and SharePoint Online as the destination cloud.

Choose source and destination cloud

Step 8: Pair the Users in Dropbox and SharePoint

The next important step is pairing users in Dropbox and SharePoint accounts and preparing them for the migration.

CloudFuze offers two ways of doing it.

  1. CSV migration
  2. Automap

CSV migration offers the flexibility to create custom migration pairs. For example, if you would like to migrate data of user ‘A’ to user ‘B’, CSV migration helps.

On the other hand, Automap, as the name suggests, creates migration pairs based on the username/email alias.

Create a CSV file with a specified format and upload it to CloudFuze. As said earlier, CloudFuze’s migration team handles many of the steps like these to provide peace of mind to IT admins.

Pair users

Step 9:  Validate the Uploaded CSV

Once the file is uploaded, the validation process will start. The time it takes for validation depends on the number of mappings that are present in the CSV file.

After validation is completed, the report will be automatically saved to your computer.

Validate the CSV file

Step 10:  Download the CSV File

Click on the “Export CSV” option to download the CSV file for future reference.

Download the CSV file

Step 11:  Select Users for Migration

In this demo, you can see only one user being migrated. In a real-time scenario, CloudFuze allows companies to migrate an unlimited number of users.

Manually choose users

Step 12: Configure user permissions

Map user permissions in this step. You can even map user permissions of an ex-employee to the user account of his/her replacement.

This page also allows you to edit user permissions if a username is changed or modified in the destination cloud.

Permission mapping page

Step 13: Configure a Few Final Migration Options

Enter the migration job name. Add any additional emails if you would like to so that they also receive migration notifications. Leave the rest of the parameters to default if you are transferring content for the first time.

Click on “Next.”

Check final options

Step 14: Preview and Start Migration

Preview your migration and click on the “Start Migration” button once everything looks good.

Preview page

Step 15: Dropbox to SharePoint File Transfer is In Process

After starting the migration, the status will display “In Progress.”

Migration progress status

Step 16: Migration Has Been Completed

Once the data is transferred, the status will be changed to “Completed.”

Migration completion

5. Dropbox to SharePoint Migration – Frequently Asked Questions

1. Does CloudFuze migrate permissions from Dropbox to SharePoint?

Yes, CloudFuze migrates sharing permissions besides data.

2. What will be the speed of migration?

Speed of migration depends on various factors such as the number of users, overall size of the data, the average size of the files in your company’s Dropbox account, folder structure, etc.

Our platform roughly migrates several TBs a week. Please keep in mind that the speed can be affected from the cloud providers’ side as they tend to throttle API calls at times.

3. How secure will our company’s data be?

Your company’s data is totally secure. CloudFuze uses OAuth and API calls to migrate data from Dropbox to SharePoint. Neither CloudFuze app nor its employees are capable of accessing your company’s data.

4. Where can I read more about CloudFuze security?

Please go to CloudFuze’s security overview.

5. How much does it cost to migrate from Dropbox to SharePoint?

Pricing depends upon the number of users and the total size of data in your Dropbox account. Please contact us for pricing.

6. How to find our company’s Dropbox admin account?

A Dropbox admin has complete control over an organization’s data. Dropbox admin credentials are required to initiate the migration. Follow these steps if you don’t know how to find out the admin of a Dropbox account.

Step 1: Sign in to your Dropbox account.

Dropbox sign-in

Step 2: Click on the “Admin console” on the left side of the page and it will redirect to members pane.

Open Admin console

Step 3: Click on the “Members” tab where you can find the list of all users.

Dropbox user roles

Scroll through the list until you find out an account with Dropbox admin privileges.

7. How to find our company’s Microsoft 365/SharePoint Online admin account?

Step 1: Sign in to your SharePoint Admin Portal

Microsoft 365 admin center
Select “Active users”. Once done, you can see the list of the users where you can add a user, delete, or even reset the password of a user.

Step 2: Select the Admin from Microsoft 365 Admin Center
Global admin role

Remember, Office 365 global admin is the admin of SharePoint Online as well and those global admin privileges are required to add and authorize SharePoint Online.

By selecting a user, a pop-up will be displayed where you can see the role of the user, so the role must be a “Global Admin.”

8. How to migrate Dropbox content to a public SharePoint site?

In this example, Lewis content from the source will be migrated to the Lewis SharePoint Public site.

Step 1: In the source Cloud Id column, enter the source user email id.

CSV file

Step 2: In the source, the path column mentions the folder name starting with the forward slash.

Folder name as site path

Step 3: In the Destination, the path enters the /Sitename/Documents (Note: D in the documents should be upper case).

Owner account

Step 4: Save the CSV file before uploading it to make sure that all the entries are intact.

9. How to migrate Dropbox content to a private SharePoint site?

Lewis content from the source will be migrated to the Lewis SharePoint Private site.

Step 1: To migrate to any private site, the global admin of SharePoint should be a member of that site.

CSV file .2

Step 2: The global admin should be the one that is used to authenticate the SharePoint cloud in the CloudFuze account.

SharePoint users

10. How to migrate multiple Dropbox users’ content to one SharePoint site?

Step 1: In the source, Cloud Id column enter the source user email id (ex:-lewis@cloudfuze.co).
Step 2: In the Source Path Column, mention the folder name starting with the forward slash.
Step 3: In the Destination Cloud Id, the column enters the destination email id (ex-steven@cloudfuze.co).
Step 4: In the destination path, enter the /Sitename/Documents (Note: D in the documents should be upper case).

CSV for one SharePoint site
Step 5: Create another mapping with a different user in the source Cloud Id and the folder name of that user in Source Path.

Step 6: Destination Cloud Id and Destination path remain the same as you are migrating from multiple users of Box folders to One SharePoint site of admin.CSV with multiple source accounts.
CSV with multiple source accounts

If you want to migrate to OneDrive instead, read our Dropbox to OneDrive migration guide.

Start Migration Now

CloudFuze supports more than 40 cloud Migration services including Google Drive, Dropbox, Amazon, and Box etc.