1. Introduction

Is your company planning to migrate from Dropbox to SharePoint? As an IT admin, your responsibilities can include choosing the right migration service/tool, and completing the migration project quickly and securely.

Here is where CloudFuze can help. CloudFuze is a Dropbox to SharePoint migration tool that helps companies worldwide transfer data from Dropbox to SharePoint.

CloudFuze is a powerful and scalable cloud data migration tool that can migrate your company’s Dropbox data to Microsoft 365 (OneDrive for Business & SharePoint Online).

CloudFuze is one of the very few tools on the market that supports Dropbox to SharePoint migration besides OneDrive for Business.

If you don’t have time to go through the entire guide, directly get in touch with our migration team.

2. Challenges in Business Migration

Every business is different, and so are the migration needs and the challenges that come with them. The challenges can be directly related to the company’s migration needs and processes.

It’s also possible that the challenges may have to do with the company’s internal processes in regard to risk assessment, commercials, on-boarding, and migration project initiation.

Here are some of the major challenges companies can face for Dropbox to SharePoint Online business migration:

3. Our Migration Platform’s Features:

• User-to-user data migrations
• Delta or incremental migration with zero downtime
• Root file, root folder, and subfolder permissions migration
• File version history migration
• Dropbox shared links migration
• Dropbox external shares migration
• File and folder timestamps migration
• Can be deployed in your own cloud, VM, or data center
• Dedicated migration manager and 24/7 premium support
• Migration project planning and assistance

4. Steps To Migrate From Dropbox to SharePoint Online

Below, you can find out how you can transfer files from Dropbox to SharePoint using CloudFuze.

Alternatively, you can contact our migration team to schedule a personalized demo or price quote.

The following are the steps for migrating Dropbox to SharePoint.

Step 1:  Create a CloudFuze Account

Create a free trial account and log in to your account. CloudFuze offers a free trial for business users to test the platform.

CloudFuze offers 100% managed migrations for companies of all sizes.

If you opt for a managed migration, you don’t have to deal with many of the migration steps given below. A dedicated migration manager with a team will take care of everything from setting up the migration project to completion.

Step 2: Add Your Organization’s Dropbox Account to CloudFuze

CloudFuze requires access to your company’s Dropbox account in order to map users, copy their content along with sharing permissions, and migrate it over to SharePoint Online.

Click on the Dropbox logo in the “Business Clouds” section. Keep your Dropbox account’s admin login credentials handy. Please note that you can only migrate Dropbox to SharePoint with an admin account.

Step 3: Enter Your Dropbox Admin Login Credentials

Enter your Dropbox admin login details and click on the “Sign in” button.

Step 4: Add Your Company’s SharePoint Account to CloudFuze

Click on the SharePoint logo from the “Business Clouds” list and enter your Microsoft 365 admin login credentials.

Step 5: Enter Microsoft 365 Admin Login Credentials

Enter your company’s Microsoft 365 admin login details and click on the “Next” button.

Please remember that SharePoint Online doesn’t have separate login details. Your Microsoft 365 admin login details are your SharePoint Online account’s login details.

Step 6: Validate the Cloud Addition Process

Click on the “Clouds” icon in the app’s navigation menu. Then go to the “Manage Clouds” tab. Verify whether both Dropbox and SharePoint accounts are being displayed.

If you can see both clouds there, it means your cloud addition process has been successful.

If even one cloud is missing, it means the cloud addition process failed and you need to redo it.

Step 7: Start the Migration

Click on the “Team Migration” icon that you can see in the app’s navigation menu.

The first step is selecting the source and destination clouds. Since you need to transfer data from Dropbox to SharePoint, select Dropbox as the source cloud and SharePoint Online as the destination cloud.

Step 8: Pair the Users in Dropbox and SharePoint

The next important step is pairing users in Dropbox and SharePoint accounts and preparing them for the migration.

CloudFuze offers two ways of doing it.

1. CSV migration
2. Automap

CSV migration offers the flexibility to create custom migration pairs. For example, if you would like to migrate data of user ‘A’ to user ‘B’, CSV migration helps.

On the other hand, Automap, as the name suggests, creates migration pairs based on the username/email alias.

Create a CSV file with a specified format and upload it to CloudFuze. As said earlier, CloudFuze’s migration team handles many of the steps like these to provide peace of mind to IT admins.

Step 9:  Validate the Uploaded CSV

Once the file is uploaded, the validation process will start. The time it takes for validation depends on the number of mappings that are present in the CSV file.

After validation is completed, the report will be automatically saved to your computer.

Step 10:  Download the CSV File

Click on the “Export CSV” option to download the CSV file for future reference.

Step 11:  Select Users for Migration

In this demo, you can see only one user being migrated. In a real-time scenario, CloudFuze allows companies to migrate an unlimited number of users.

Step 12: Configure user permissions

Map user permissions in this step. You can even map user permissions of an ex-employee to the user account of his/her replacement.

This page also allows you to edit user permissions if a username is changed or modified in the destination cloud.

Step 13: Configure a Few Final Migration Options

Enter the migration job name. Add any additional emails if you would like to so that they also receive migration notifications. Leave the rest of the parameters to default if you are transferring content for the first time.

Click on “Next.”

Step 14: Preview and Start Migration

Preview your migration and click on the “Start Migration” button once everything looks good.

Step 15: Dropbox to SharePoint File Transfer is In Process

After starting the migration, the status will display “In Progress.”

Step 16: Migration Has Been Completed

Once the data is transferred, the status will be changed to “Completed.”

5. Dropbox to SharePoint Migration – Frequently Asked Questions

1. Does CloudFuze migrate permissions from Dropbox to SharePoint?

Yes, CloudFuze migrates sharing permissions besides data.

2. What will be the speed of migration?

Speed of migration depends on various factors such as the number of users, overall size of the data, the average size of the files in your company’s Dropbox account, folder structure, etc.

Our platform roughly migrates several TBs a week. Please keep in mind that the speed can be affected from the cloud providers’ side as they tend to throttle API calls at times.

3. How secure will our company’s data be?

Your company’s data is totally secure. CloudFuze uses OAuth and API calls to migrate data from Dropbox to SharePoint. Neither CloudFuze app nor its employees are capable of accessing your company’s data.

4. Where can I read more about CloudFuze security?

Please go to CloudFuze’s security overview.

5. How much does it cost to migrate from Dropbox to SharePoint?

Pricing depends upon the number of users and the total size of data in your Dropbox account. Please contact us for pricing.

6. How to find our company’s Dropbox admin account?

A Dropbox admin has complete control over an organization’s data. Dropbox admin credentials are required to initiate the migration. Follow these steps if you don’t know how to find out the admin of a Dropbox account.

Step 1: Sign in to your Dropbox account.

Step 2: Click on the “Admin console” on the left side of the page and it will redirect to members pane.

Step 3: Click on the “Members” tab where you can find the list of all users.

Scroll through the list until you find out an account with Dropbox admin privileges.

7. How to find our company’s Microsoft 365/SharePoint Online admin account?

Step 1: Sign in to your SharePoint Admin Portal

Select “Active users”. Once done, you can see the list of the users where you can add a user, delete, or even reset the password of a user.

Step 2: Select the Admin from Microsoft 365 Admin Center

Remember, Office 365 global admin is the admin of SharePoint Online as well and those global admin privileges are required to add and authorize SharePoint Online.

By selecting a user, a pop-up will be displayed where you can see the role of the user, so the role must be a “Global Admin.”

8. How to migrate Dropbox content to a public SharePoint site?

In this example, Lewis content from the source will be migrated to the Lewis SharePoint Public site.

Step 1: In the source Cloud Id column, enter the source user email id.

Step 2: In the source, the path column mentions the folder name starting with the forward slash.

Step 3: In the Destination, the path enters the /Sitename/Documents (Note: D in the documents should be upper case).

Step 4: Save the CSV file before uploading it to make sure that all the entries are intact.

9. How to migrate Dropbox content to a private SharePoint site?

Lewis content from the source will be migrated to the Lewis SharePoint Private site.

Step 1: To migrate to any private site, the global admin of SharePoint should be a member of that site.

Step 2: The global admin should be the one that is used to authenticate the SharePoint cloud in the CloudFuze account.

10. How to migrate multiple Dropbox users’ content to one SharePoint site?

Step 1: In the source, Cloud Id column enter the source user email id (ex:-lewis@cloudfuze.co).
Step 2: In the Source Path Column, mention the folder name starting with the forward slash.
Step 3: In the Destination Cloud Id, the column enters the destination email id (ex-steven@cloudfuze.co).
Step 4: In the destination path, enter the /Sitename/Documents (Note: D in the documents should be upper case).

Step 5: Create another mapping with a different user in the source Cloud Id and the folder name of that user in Source Path.

Step 6: Destination Cloud Id and Destination path remain the same as you are migrating from multiple users of Box folders to One SharePoint site of admin.CSV with multiple source accounts.

If you want to migrate to OneDrive instead, read our Dropbox to OneDrive migration guide.