Dropbox vs OneDrive: 2023 Comparison for Businesses

In today’s business world, where digital storage and file-sharing have become absolutely essential, let us look into two of the most popular cloud storage services – Dropbox and OneDrive. Both platforms offer similar services, but significant differences exist in how they function, and their unique features set them apart.

So, whether you are a small business owner or part of a large enterprise, this blog post will help you make an informed decision on which cloud storage service is best for you.

Dropbox vs OneDrive: Pricing


Plan Pricing Storage
Dropbox free plan Free 2 GB
Dropbox Professional (for freelancers) $16.58/month 3 TB
Dropbox Business Standard $15/month 5 TB


Plan Pricing Storage
OneDrive for Business(Plan 1) $5/month 1 TB
OneDrive for Business(Plan 2) $10/month Unlimited
Microsoft 365 Business Basic $6/month 1 TB
Microsoft 365 Business Standard $12.5/month 1 TB

As seen in the table, Dropbox Business Standard and OneDrive for Business Plan 1 offer similar storage options, with OneDrive being more affordable at $5/month compared to Dropbox’s $15/month.

OneDrive for Business Plan 2 offers unlimited storage with advanced features. It is a cost-effective option compared to Dropbox’s Business Advanced plan making it suitable for companies that require unlimited storage and advanced security features.

If your organization is looking to migrate data from Dropbox to OneDrive for an economical and unlimited storage option, refer to this post.

Dropbox vs OneDrive: Office Apps Integration

Dropbox and OneDrive offer different levels of integration with office collaboration apps. Dropbox integrates seamlessly with Microsoft Office suite, Google Workspace, and other third-party apps like Slack and Trello. It also offers a collaborative workspace called Dropbox Paper for real-time document editing and task assignment.

On the other hand, OneDrive is built into Microsoft’s ecosystem and offers seamless integration with the Microsoft Office suite and Microsoft Teams for real-time document editing, communication, and virtual meetings. The choice between Dropbox and OneDrive for office collaboration app integration depends on the specific needs and preferences of the user or team.

So, in comparison, Dropbox offers a broader range of third-party app integration, while OneDrive delivers deeper integration with the Microsoft Office suite.

Dropbox vs OneDrive: File Synchronization

Both Dropbox and OneDrive offer automatic file synchronization, which means that any changes made to a file on one device will be automatically synced across all devices connected to the same account. Both cloud platforms also offer the ability to selectively sync files and folders, which means that users can choose which files and folders to sync and which ones to leave out. They also provide version history, allowing users to restore previous versions of a file if necessary.
Regarding file synchronization features, both Dropbox and OneDrive offer similar functionality.
However, there are some differences in terms of the user interface and ease of use. For example, some users find Dropbox’s selective sync feature more intuitive and easier to use, while others prefer OneDrive’s integration with the Microsoft Office suite.

Dropbox vs OneDrive: File Sharing

In terms of file-sharing, Dropbox and OneDrive offer identical functionality. Both the cloud platforms offer several ways to share files, including sharing a link to a file or folder, inviting others to collaborate on a file or folder, and creating a shared folder where multiple users can access and collaborate on files. Dropbox and OneDrive allow users to set permissions for shared files and folders, such as read-only or read/write access, and expiration dates for shared links.

Dropbox vs OneDrive: Security

In terms of security features, both Dropbox and OneDrive offer robust functionality to protect user data. They both offer two-factor authentication, encryption for data in transit and at rest, and remote device wiping capabilities. However, there are some differences in terms of encryption and access policies. For example, Dropbox uses AES 256-bit encryption for data at rest, while OneDrive uses BitLocker encryption. Additionally, OneDrive offers Personal Vault and Device Access Policies, which allow users to control access to their accounts on specific devices.

Both Dropbox and OneDrive comply with industry-standard security certifications, such as ISO 27001 and SOC 2 Type II, ensuring they meet certain security and data privacy standards.

Ultimately, the choice between Dropbox and OneDrive comes down to organizational preferences and needs. Both offer similar features, but Dropbox may be a better option for those who prioritize ease of use and third-party app integration, while OneDrive is a cost-effective option and preferable for those invested in the Microsoft ecosystem.

Contact our migration experts if your organization is looking for a hassle-free one-stop migration solution to transfer data from Dropbox to OneDrive.