Top 10 Pre-Scan Checks for Teams Migration Tenant to Tenant
Microsoft Teams data migration between tenants is a high-risk, complex process that needs to be precise and secure. We at CloudFuze understand that enterprises require more than simple data transfer. They require a full-fledged solution that is proactive in foreseeing issues before they occur.
Our robust pre-scan capability gives complete visibility into the source and target environments, detects risks, and gets your organization ready for seamless Teams Migration Tenant to Tenant.
In this blog, we’ll share the top 10 pre-scan checks for enterprises to ensure a successful MS Teams to Teams migration. These checks are based on our experience helping hundreds of global enterprises migrate Teams data securely and at scale using our robust Microsoft Teams migration tool.
1. Inventory All Users, Teams, and Channels
Before migration starts, our migration platform scans both the source and target tenants for a complete inventory. We detect all active users, messages, files, Microsoft Teams, channels (public, private, shared), as well as related ownership information. This step provides a foundation so that nothing significant is left behind, including inactive or orphaned teams that need to be assigned new ownership.
Also, ensure accurate user-permission mapping to prevent access issues, assess storage limits to avoid exceeding quotas, and identify unused Teams for removal or archiving to streamline the migration.
Your environment is unique. Your migration plan should be too. Get a personalized assessment from CloudFuze’s enterprise migration team. Book your free consultation.
2. Review Team Types and Configuration Options
Each team acts differently depending on its type. Our tenant to tenant migration tool is able to differentiate between private, public, shared channels, and analyze whether these settings are compatible with the policies of the destination tenant. These range from guest access, external collaboration settings, to any compliance or DLP settings that might prevent or modify the behavior of migrated teams.
3. Check Third-Party Apps, Bots, and Connectors
In today’s business settings, Teams is deeply interwoven with other applications, from project management tools to customer support bots. CloudFuze detects and marks all third-party applications, custom bots, and connectors associated with your teams. We determine whether these integrations are supported at the destination tenant and assist you in planning the required reconfiguration after migration.
4. Audit Permissions, Ownership, and Roles
Permissions and admin roles are also essential in the governance of teams. We scan every team’s ownership in advance and make sure no team finds itself without an owner after migration. Our pre-scan utility cross-checks user information between tenants and recommends role allocations to maintain hierarchy and control after migration. You can also read our article to understand the potential challenges for businesses to migrate teams to teams.
5. Evaluate File Storage, SharePoint Sites, and Data Volume
High file volumes, particularly in connected SharePoint document libraries, can create migration bottlenecks. CloudFuze’s solution analyzes file sizes, folder hierarchy, and usage patterns. We also mark out storage-intensive teams that could need staggered migration or higher API limits to aid in smooth transfer.
6. Pre-Scan Direct Messages and Chat History
Direct messages are under-emphasized, yet they contain rich business information. With our tool’s specialized DMs migration functionality, we pre-scan chat history between individuals, detect total number of messages, and identify messages with shared files or inline content. This aids in estimating the level of complexity involved in maintaining one-to-one and group chats during the migration.
7. Identify High-Priority Teams and Regulated Content
Not every team has the same level of significance. Our pre-scan identifies mission-critical teams, those with connections to executive-level decision making, regulated, or legal holds for businesses. We bring to light any channels subject to retention policies, legal compliance, or audit requirements so you can strategize accordingly and stay compliant after migration.
8. Verify Microsoft Tools and Cross-Tenant Compatibility
CloudFuze platform supports the most recent cross-tenant migration models of Microsoft and Microsoft 365 APIs. In pre-scan, we determine the tenant compatibility with the native tooling provided by Microsoft and our high-end automation engine so that no restriction or dependency escapes our notice.
We also guide you on choosing the right plan and pricing for Microsoft Teams for enterprise if an upgrade is needed to support cross-tenant migration scenarios.
9. Network Readiness and Throttling Impact Monitoring
Network bandwidth, API rate, and Microsoft throttling rules have significant influence on large-scale migration operations. Our pre-scan assesses your existing network preparedness and suggests perfect planning, bandwidth utilization, and batching mechanisms to prevent throttling and data loss.
10. Perform a Pilot Migration and Get Ready for End-User Communication
Prior to launching the one-time migration, we perform a dry-run pilot migration using a controlled set of users and teams. This helps us confirm everything works as expected, check performance, and fix any issues before the full migration (one-time migration). Concurrently, we assist IT teams in developing user communication plans, establishing expectations for downtime, access after migration, and feature behavior.
Want to see how your environment performs in a pilot run? Our team can walk you through a free pre-migration assessment tailored to your setup. Talk to our migration experts to get started.
Best Teams Migration Tenant to Tenant Tool
With our enterprise-level Microsoft 365 tenant to tenant migration solution, businesses can be assured of Teams migration tenant to tenant projects of any complexity. From documents, chats, and attachments to metadata, our solution provides secure, compliant, and automated data transfer.
We provide end-to-end visibility (via our platform’s dashboard), pre-migration audits, accurate reports, and enterprise-level security to guide you through every phase of your Microsoft Teams tenant migration.
Our exclusive features include:
- One-time and delta migrations
- Public and private teams
- Full end-to-end message support
- User mentions, threads, attachments
- Mapped user filtering, conflict retry, and rollback
- Compliance-grade pre-scan and reporting
You can even pause, cancel, or resume any migration process, providing your IT team complete control and assurance.
Ready to start your migration process? Reach out to our enterprise team for a customized migration audit to explore our end-to-end solution for Teams to Teams migration.
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