How to Share Files in OneDrive Securely?

OneDrive provides an easy way to share files. Files can be shared via sharable links that can be accessed by anyone who has that link or add an additional layer of security with the ‘invitation-only’ feature.

This article discusses OneDrive (OneDrive for Busines) file-sharing features in detail to ensure that teams around the world are fully aware of these features and prevent possible data breaches.

The Different Types of Sharing Options Available in OneDrive

 

  1. Anyone with the link 
  2. Anyone within the organization 
  3. People with existing access 
  4. Specific people 

Anyone with the Link

In this option, the link would be available for all the employees working in an organization. The only two security features you can use is 1) disabling edit 2) preventing download.

Anyone Within the Organization

In this option, the link would be available for all the employees working in an organization. The only two security features you can use is 1) disabling edit 2) preventing download.

People with Existing Access

This option allows you to share the document with people who already have access to that file or folder. Sharing a file or folder this way sends an email to collaborators who currently have access.  

Specific People

 

This option allows OneDrive for Business users to send file sharing invitation to a specific person, using an email ID. You can share the file even with people outside of your organization, unless your IT admin specifically disables it from Office 365 admin portal.

As seen in the feature, the two additional security settings are disabling the edit option and preventing download.