Box Migration to OneDrive For Simplifying Multiple Fee Structure
For many businesses, especially SMBs, the use case of migrating from Box to OneDrive (to Microsoft 365 collectively) is to simplify the licensing structure and streamline accounting. If your company is planning for the same, your IT team and management can use actionable insights to avoid going wrong in any area.
This post offers key insights that can be needle movers in ensuring a smooth migration aligned with the goals of simplifying fee structures.
Choose A Feature-Rich Microsoft 365 Business Plan
The primary needle mover for businesses to achieve the goal of simplifying cloud spend is to choose a comprehensive business plan that includes all the required apps and services. Before making the move from Box to SharePoint Online and OneDrive for Business, it is best to choose a Microsoft 365 Business Plan that includes all the apps and services your organization and end-users need.
For example, the Microsoft 365 Business Premium Plan includes all the essentials, such as Office apps, Microsoft Teams, email and calendar, Azure protection, and more.
Use a One-Stop-Shop Migration Solution
Leaving Box and its add-on services means businesses must migrate user data from the primary Box storage environment and also from the add-on services, such as Slack. Rather than choosing multiple migration service providers and juggling between them, your team can work with a single migration vendor, such as CloudFuze, that caters to all your migration needs.
For example, when leaving Box, if your company also needs to migrate from messaging app Slack, your IT team can opt for CloudFuze’s Box to Microsoft 365 migration and Slack to Teams migration solutions under a single license.
Evangelize About the Apps and Services in Microsoft 365
One of the common challenges troubling organizations that plan to move from one cloud environment to another is the end-users do not gain enough confidence to make the switch. In some cases, the end-users (employees) are not enthusiastic about the change.
A practical approach to addressing these types of challenges is to highlight the short-term and long-term business benefits of the move and how it will improve their everyday work.
Prepare End-users to Use the Alternatives in Microsoft 365
It is crucial that the end-users are well-prepared to use the alternatives of their previous apps when onboarding Microsoft 365. For example, if your company’s employees have been using Slack with Box storage, they must be ready to use Microsoft Teams to get the best benefit out of it.
For the best preparation, it is a must to provide end-users with proper training to use Microsoft 365 apps and their functionalities. Internal efforts, e.g., sharing Microsoft 365 adoption resources, go a long way in readying the employees.
Outsourcing professional help for user onboarding also works great for companies that do not have in-house expertise in ensuring proper user training.