5 Signs Your Company Needs SaaS Management

Are your employees using duplicate SaaS apps with the IT team’s approval?

Many employees use unapproved (Shadow IT) tools to make their work easier, which paves the way for security threats. Without proper SaaS management, it’s difficult to track Shadow IT, monitor SaaS usage costs, secure data, or even onboard new employees. If these situations sound similar, then it’s time for your organization to consider SaaS management.

When it comes to SaaS management, CloudFuze Manage stands out as the best SaaS management software. We help enterprises and businesses to govern their SaaS stack in a single, intuitive dashboard with a flexible per-user pricing plan.

In this blog post, you’ll learn what SaaS management is, why it’s crucial for your business, 5 signs your company needs it, and how CloudFuze Manage can simplify your entire SaaS management process.

What is SaaS Management and Why Is It Important?

SaaS management is the process of overseeing, optimizing, and securing all the cloud-based software tools your business uses. SaaS management helps you control costs, ensure compliance, improve security, and make the most of the tools you’ve invested in.

SaaS management is important for companies using more than 5 Saas tools. Without proper SaaS management, businesses may face the following issues:

• Overspending on duplicate tools and unmanaged licenses.
• SaaS Security risks due to poor access control.
• Inefficiency from not fully utilizing your software’s potential.

So, effective SaaS management is necessary to ensure business continuity without any workflow disruptions and to optimize their SaaS spend.

5 Signs Your Company Needs SaaS Management

Here are the five signs that indicate it’s time to implement SaaS management in your company:

1. No Clear Visibility into Your SaaS Spectrum

You often struggle to see what SaaS tools your organisation is using. You find it hard to know who’s using what and whether those tools are adding value. In turn, you could be paying for subscriptions to tools that no one uses without realizing it.

How to overcome:

Our SaaS management platform provides a centralized dashboard to manage all software subscriptions, view usage patterns, and monitor software costs. This full visibility helps you make data-driven decisions about which tools to keep, upgrade, or cut.

2. Paying for Unused or Underutilized Licenses

Rising SaaS costs are one of the signs of poor management. Employees purchasing new tools on their own or renewing unused subscriptions without proper approval can increase the SaaS spend.

How to overcome:

CloudFuze Manage offers a “Potential Savings” feature that you can use to make sure you’re not overpaying for underutilized software. This way, you can bring your costs under control in just a few clicks. Also, our tool sends a renewal alert notification to keep you updated with SaaS renewal dates in advance.

3. Delayed Employee Onboarding

When new employees join your team, it should be easy for them to become familiar with the tools they’ll be using. But if there’s no central system in place, onboarding can become a confusing and time-consuming process. Employees may waste time trying to figure out which tools to use and how to access them.

How to overcome:

Our SaaS management app provides a one-stop solution for onboarding as well as offboarding employees. By centralizing your software access, you can streamline the onboarding process, ensuring new hires get relevant access to the SaaS apps without any discrepancies.

4. SaaS-related Security Concerns

The more SaaS tools you use, the more difficult it becomes to manage user permissions, which in turn increases the chance of security threats. If you’re not actively monitoring who has access to your data or whether your tools meet industry regulations, your company could be exposed to security or compliance risks.

How to overcome:

CloudFuze Manage provides access management, ensuring compliance with industry standards like SOC 2 Type 2 and GDPR. So, you can monitor who has access to what data, making sure that only authorized employees can view confidential business information. Also, it identifies overlapping tools in your SaaS stack.

5. Underused Apps

It’s common for businesses to purchase software with high expectations, but those tools remain underutilized. This is because employees might not be aware of all the features available; however, they may be using only a fraction of the software’s potential.

How to overcome:

With our SMP, you can analyse how your team is interacting with each SaaS tool, providing opportunities to train employees and get the most out of your software investments. Additionally, you can also download audit-ready reports from our platform.

Govern Your Tech Stack Effortlessly with Our SaaS Management Platform

If you’ve recognized any of the signs listed above, it’s clear that your company could benefit from better SaaS management. Whether it’s rising software costs, slow onboarding, or SaaS sprawl, a well-implemented SaaS management solution like CloudFuze Manage can streamline your SaaS operations, reduce waste, and enhance security.

Now it’s time to take control of your SaaS tools with CloudFuze Manage!

Get started with a free demo. Contact us today!

FAQs

1. Is SaaS management only for large companies?

No, SaaS management is important for businesses of all sizes. Whether you’re a small startup or an established enterprise, managing your SaaS tools effectively makes sure you’re getting the best return on your software investments.

2. What’s the difference between SaaS management and SaaS operations?

SaaS management is how you track, optimize, and secure all the SaaS tools your company uses. Whereas SaaS operations are how you deploy, maintain, and support those SaaS tools in your daily workflows.

3. Can “CloudFuze Manage” integrate with our existing ITSM or HR systems?

Yes, CloudFuze Manage can integrate with your existing ITSM or HR systems. These integrations help you automate user provisioning, simplify onboarding/offboarding, and sync employee data for better SaaS visibility and control.