Dropbox vs SharePoint: Comparison for Businesses (2026)

In today’s digital world, organizations of all sizes seek the best ways to store, manage, and share their data and files. With so many cloud-based solutions available, choosing the right one can be taxing.

In this blog post, we will look at two of the most popular cloud storage platforms: Dropbox and SharePoint Online. We will compare their pricing and top features to help you determine which platform is the best fit for your business needs.

Whether you are looking for a simple file-sharing solution or a more robust collaboration and document management platform, this Dropbox vs SharePoint Online guide will provide you with all the information you need to make an informed decision.

With CloudFuze Migrate, you can migrate from Dropbox to SharePoint or vice versa or from any other cloud storage platform to either of these two clouds.

Overview

Dropbox is a file-sharing and content management system that provides a collaborative workspace.

Additionally, it offers backup storage for your image collection, large videos, CAD files, or entire folders and other content.

SharePoint Online is a comprehensive platform that offers several features for enhanced business collaboration, document management, and project management needs.

SharePoint Online provides companies with a secure and centralized location for storing and managing files and tools for version control, workflows, and collaboration.

Dropbox vs SharePoint Online: Pricing

Note: Prices are based on January 2026 data. Confirm the current rates directly from the respective provider.

Here’s a glimpse of Dropbox’s plans and pricing:

Image Source: Dropbox Pricing

Here’s a glimpse of SharePoint Online’s plans and pricing:

Image source: SharePoint Pricing

For detailed comparison between each plan of Dropbox and SharePoint, we recommend checking their official pricing pages:

• Dropbox Pricing page – Click here
• SharePoint Pricing page – Click here

How Do Pricing Plans Compare for Two Leading File Sharing and Storage Services?

From the discussed pricing models of Dropbox and SharePoint, we can infer that:

• Dropbox provides a free plan with 2 GB to store and share your files.
• The standard plan pricing is lower in SharePoint Online when compared with Dropbox.
• You can opt for Microsoft 365 Business Standard plan with or without Teams.
• SMBs can choose SharePoint over Dropbox due to lower pricing plans.

Dropbox vs SharePoint Online: Ease of Use

Dropbox is very user-friendly and intuitive, making it a great option even for those who might not be tech-savvy. You can upload, manage, and share your documents in a matter of minutes.

SharePoint Online is part of the Microsoft 365 ecosystem and uses Microsoft login credentials, usually managed through Azure Active Directory.

It provides tools like document management, team sites, and workflow automation; using these features effectively often requires admin setup and basic user onboarding.

New users can find the SharePoint interface somewhat complex, but with prolonged use, it helps you streamline your workflow and manage it easily.

SharePoint Online vs Dropbox: App Integration

SharePoint Online plan that comes as a part of Microsoft 365 integrates with all Office apps. You can also directly link with OneDrive and Outlook from SharePoint Online.

SharePoint Online also connects seamlessly with third-party applications like Salesforce, Zendesk, HubSpot, and Adobe Acrobat.

Companies frequently use Microsoft Graph API or Microsoft Power Platform (Power Automate, Power Apps) to create custom connectors and streamline data sharing between third-party apps and SharePoint.

Dropbox also enables integrations with Google Workspace, Microsoft, HubSpot, Adobe, AWS, Canva, Autodesk etc.

SharePoint vs Dropbox Security

In SharePoint, every customer file is secured by distinct per-file keys that are always exclusive to a single tenant. AES 256-bit keys are used to encrypt saved client data in SharePoint.

Dropbox offers security features like SSL/TLS layer to protect data in transit and AES-256 encryption to protect data on the server.

SharePoint vs Dropbox: AI Functionalities

Dropbox Dash uses AI to search across all your connected tools. You can obtain answers, stay organized, and get work done without switching tabs.

Dropbox’s Standard and Advanced plans will soon be available with Dash where you can:

• Ask queries and get answers
• Summarize your meetings and more

Image: Dropbox Plans

Businesses can avail Microsoft 365 Copilot under SharePoint pricing which provides with:

• Copilot access in Word, Excel, PowerPoint, Outlook, and Teams
• Use Business Chat and Copilot Pages together for your business operations
• Use Copilot Studio to create agents and for automation purposes
• Measure Microsoft 365 Copilot adoption and impact with the Copilot Dashboard for business leaders

SharePoint vs Dropbox: Additional Functionalities

SharePoint Online enables users to do so much beyond file storage. You can use this platform for project management, collaboration, intranet, creating employee portals, etc. Its wide array of features and functionalities allows you to build and customize according to your requirements.

On the other hand, Dropbox is a bit more limited regarding additional features. While it is excellent for simple document storage and sync, you must turn to third-party solutions to do more.

Overall, this Dropbox business vs SharePoint Online comparison guide shows that Dropbox has a simple and easy-to-use interface that is best suited for small and medium enterprises or if you need straightforward file storage features.

SharePoint Online is often best suited for large organizations that need advanced and bespoke features catering to their file-sharing and collaboration requirements.

Here’s a Video of our Tool Performing Dropbox to Share Point Migration:

CloudFuze’s Real World Case Study – Dropbox to SharePoint Migration

REHAU wanted to migrate data from Dropbox to SharePoint Online and OneDrive.

With CloudFuze Migrate, we transferred 7,000+ users and 45+ TB of data. We helped them overcome challenges such as:

• Transferring 1,00,000 files and folders to a single folder in SharePoint Online
• Migrating within a limited period
• API throttling issues

Learn more about this case study here.

Need Help Migrating?

If you are looking to migrate to SharePoint Online from Dropbox, CloudFuze Migrate is your go-to cloud data migration tool.

Our expert team will help you in the seamless transition of your files, workflows, and permissions.

Contact our data migration experts for a free consultation!

Frequently Asked Questions

1. What is better? Dropbox or SharePoint Online?

Both cloud storages are beneficial in their own right.

Dropbox’s standalone design makes it flexible for small businesses and self-employed professionals to make their cloud spends and usage lightweight.

On the other hand, SharePoint Online’s deep integration with various Microsoft 365 apps, such as OneDrive, Teams, Outlook, etc, make it a perfect collaboration platform for medium sized businesses and large enterprises.

2. How to know which cloud storage is right for my company?

Evaluating your company’s cloud storage and collaboration needs and understanding the cloud spend budget can help you choose the right cloud storage and collaboration platform.

For example, if your company does not want to have multiple license structures, then consolidating into a single cloud suite, such as Microsoft 365, might be the best option.

3. Which is best for a small company? Dropbox or SharePoint?

If your company or start-up prioritizes a standalone cloud storage, then Dropbox may be the right option.

But if your company needs a cloud suite that has everything under one roof, then a lightweight Microsoft 365 plan (with SharePoint Online included) can be the best choice.

4. Best cloud storage option for small businesses focused on team collaboration?

If you are a small business focused on team collaboration, choose the cloud storage based on your required data storage and total users.

Both Dropbox and SharePoint are advanced platforms. Small businesses can check and choose the best one that suits their requirements and expenses.

5. How easy is it to migrate files from one major cloud storage provider to another?

Dropbox allows you to transfer files up to 100 GB at the maximum. You can transfer large files from Dropbox even if your recipients do not have Dropbox accounts.

Irrespective of your chosen SharePoint plan, users can access and protect files with secure cloud storage of up to 1 TB per user.