Box Files Migration to Microsoft 365 for Large Enterprises

Any large enterprise’s plan to migrate a large volume of Box files to Microsoft 365 is a high-stakes IT project that needs careful planning. From planning the scope of work to envisioning post-migration integration, enterprises must have a structured roadmap that addresses each important aspect of this undertaking.

At CloudFuze, we have 12+ years of experience in helping large-sized global enterprises perform secure and successful Box files migration to Microsoft 365. And drawing from our years of expertise, we have shared some advanced actionable insights that can help your IT team plan for your enterprise’s file migration journey.

1. Plan the Migration in Batches for High-Volume Users

The need for large enterprises to migrate a lot of files often translates into moving an equally high number of users. While this is not something to be concerned about, the real challenge lies in tackling limits set in Box as well as Microsoft APIs.

Migrate too many files and you risk running into API throttling issues, and migrate too few files and you risk extending the project timeline. The key to striking a fine balance is to migrate in batches.

Divide the total number of users in Box (that you plan to migrate) into several batches and create CSV mappings for them accordingly. Migrate them one at a time followed by validation and delta migration.

2. Preserve Intricate Enterprise Metadata of Files

Files in enterprise cloud environments, such as Box enterprise content management, undoubtedly have intricate rich metadata that is critical to collaboration and efficient workflows.

Make sure to preserve all the mission-critical metadata types of Box files across various Microsoft 365 apps, such as OneDrive, SharePoint Online, Teams, Outlook, and more.

3. Aim for 100% Correction of Hyperlinks of all Files

Breakage of hyperlinks (links embedded in files) is one of the biggest challenges of large-scale Box files migration to Microsoft 365 for large enterprises. To address this, use a dedicated link fixing tool, such as CloudFuze Hyperlink Fixer.

From automatically identifying links and their paths to correcting them in bulk during the migration, our hyperlink fixing tool simplifies the entire journey of preserving complex hyperlinks at scale.

4. Having Enterprise-Grade Migration Infrastructure is A Must

It is important for large-sized enterprises to have a proper infrastructure in place to ensure the migration of all files and folders is smooth and secure. Doubling down on arranging a high-performance infrastructure becomes extra important for enterprises with a short migration timeline.

To do this, use dedicated servers with high-performance hardware configurations. Create multiple instances and make sure to sanitize the servers before deploying them for migration. Coordinate with your migration vendor for these tasks.

5. Focus on Large-Scale Change Management to Avoid User Impact

The larger the scale of migration, the higher the risk of disrupting end-users. Therefore, enterprises planning large-scale Box files migration to Microsoft 365 must plan a proper change management strategy that helps users adopt the change of cloud platforms.

Focus on some of these strategic change management approaches:

• Establishing proper communication about the migration
• Availability of extensive migration support to the IT team
• Providing users with proper training for using Microsoft 365
• Planning around streamlining the cut-over and post-migration integration phase

Migrate All Box Files to Microsoft 365 Successfully with CloudFuze

With CloudFuze as your migration partner, you can transfer all files from your enterprise company’s Box storage to Microsoft 365 with 100% success. We have a track record of helping some of the world’s largest enterprises move from Box and other clouds to Microsoft 365.

Here’s one such case study where we helped Warner Bros. Discovery to migrate a large number of users and data to Microsoft 365 with some of the most strategic and advanced approaches.

Watch this recording of our technical talk session with Warner Bros. Discovery where our CEO, Ravi Poli, and Head of Sales and Strategic Partnerships, Anthony Raymond, take a deep dive into the approaches we took to make the migration a resounding success:

Contact us today for a detailed discussion on how our industry-leading migration solutions can help your enterprise perform large scale Box files migration to Microsoft 365.

Frequently Asked Questions

1. How to move Box files to OneDrive?

You can move Box files to OneDrive with CloudFuze. We have industry-leading experience and expertise in providing businesses with the most advanced migration tool, along with unmatched security and support.

2. How to transfer Box files to SharePoint Online?

To transfer all Box files to SharePoint Online, you can partner with CloudFuze. Our tool helps you migrate to SharePoint Online without user disruption or downtime. You can also map to specific SharePoint sites with our migration tool’s CSV mapping option. This approach helps ensure accuracy and relevancy in the migration process.

3. How to move to Microsoft 365 entirely?

You can use a one-stop migration solution provider like CloudFuze to move to Microsoft 365 entirely. Our solutions support comprehensive and secure migrations of users, files and folders, emails, chat messages, calendar and events, and tenants.

4. What is the tool for migrating to various Microsoft 365 apps?

CloudFuze offers industry’s most advanced solutions to migrate to various Microsoft 365 tools, such as OneDrive, SharePoint Online, Teams, Outlook, and Calendar while preserving rich metadata and permissions with external collaborators.