A SaaS Guide to Bill.com Management with CloudFuze Manage

This SaaS solution guide demonstrates how to manage Bill.com more efficiently with a SaaS-based method powered by CloudFuze Manage. With our robust SaaS management platform, you can take complete control of:

  • Bill.com users, groups, and licenses
  • Bill.com user roles and app approval permissions
  • Bill.com license usage and cost optimization
  • Bill.com domain governance
  • Bill.com employee lifecycle automation
  • Bill.com compliance & security

    • 1. Introduction

    Manual Bill.com management drains your IT and finance teams. Delayed user onboarding to Bill.com, incomplete offboarding of departing employees’ Bill.com accounts, misaligned IT approval workflows, and unnecessary Bill.com license costs slow down your business operations.
    To solve these issues, you need our unified SaaS management software, CloudFuze

    Manage. At CloudFuze, we help SMBs and large enterprises to simplify Bill.com management with intelligent automation, accuracy, and complete visibility.

    In this guide, you’ll learn what Bill.com Management is and how you can streamline it using CloudFuze Manage.

    Get started by watching the YouTube video showing our SaaS management platform’s distinct features:
    https://www.youtube.com/watch?v=T5Ez0QN6N1M

    2. What Is Bill.com and Bill.com Management?

    Bill.com is a cloud-based, AI-powered finance operations platform that automates invoice management, payments, and finance approval workflows in one place.
    Bill.com Management involves:

  • Keeping your Bill.com user data clean and updated.
  • Assigning the proper approval permissions to the right employees.
  • Optimizing Bill.com license usage.
  • Enforcing Bill.com app compliance policies.
  • Automating user onboarding and offboarding
  • Govern other SaaS & AI integrations and their API connections across your finance stack.

    • 3. Why Bill.com Management Matters?

    Strong governance across your Bill.com environment and other finance tools is essential when your organization scales. This strong SaaS governance can be achieved with an all-inclusive SaaS management platform such as CloudFuze Manage. Here are the advantages of using our 360-degree SaaS management tool:

  • IT Teams can automate user onboarding/offboarding instead of updating the Bill.com app manually.
  • Finance Teams can optimize Bill.com license spend with complete SaaS visibility.
  • Large enterprises can keep user data consistent across all their SaaS apps.
  • Businesses can strengthen Bill.com app compliance by giving employees only the access they need.

    • 4. Challenges You Face with Manual Bill.com Optimization

    When you manage Bill.com manually, you often deal with:

  • Duplicate or outdated Bill.com finance user records.
  • No central source of truth for the Bill.com app’s user access.
  • Slow user onboarding/offboarding cycles to Bill.com.
  • Ex-employees still retaining access to Bill.com.
  • Oversized Bill.com licensing.
  • Misaligned IT and Finance approval permissions.
  • Frequent manual user role updates across multiple SaaS & AI apps.
  • Missing audit-ready compliance reports for Bill.com and other SaaS tools.

    • The above challenges expose your organization to security, compliance, and financial risks.

    5. Benefits You’ll Get with SaaS-Based Bill.com Management

    Our enterprise-grade SaaS and AI app management solution, CloudFuze Manage, helps you:
    1. Optimize Bill.com Licenses in Real Time: Businesses can instantly track used vs. unused licenses and eliminate Bill.com SaaS license waste.
    2. Automate Bill.com User Onboarding & Offboarding: IT admins can assign or revoke Bill.com user access automatically when employees join or leave your organization.
    3. Use a Single Dashboard for Everything: SMBS as well as large businesses can view and manage all Bill.com users, groups, domains, and licenses from one place.

    4. Strengthen Bill.com app Compliance & Security: Compliance teams can enforce consistent security policies on the Bill.com app and maintain complete audit logs.
    This SaaS-based Bill.com user automation saves your IT and finance teams hours every week. This SaaS-based Bill.com user automation saves your IT and finance teams hours every week.

    6. Manual vs. SaaS-Based Bill.com Management (CloudFuze Manage)

    Aspect Manual SaaS-Based (CloudFuze Manage)
    Bill.com User Lifecycle Slow & error-prone Automated & accurate
    Bill.com License Management No visibility Clear optimization insights
    Bill.com user Workflows Repetitive Fully automated
    Security Controls Limited Policy-driven
    Data Governance High risk Clean & standardized
    Reporting Manual Auto-generated audits

    7. How to Select the Right Bill.com Management Tool for Your Business?

    An ideal SaaS (Bill.com) management tool/platform must offer the following features:

  • Automate your entire Bill.com user lifecycle workflows.
  • Optimize Bill.com license costs instantly.
  • Gain complete visibility across Bill.com and other SaaS apps.
  • Support deep SaaS integrations leading apps (QuickBooks, Atlassian, NetSuite, Slack, etc).
  • Establish and apply security and privacy policies for the Bill.com app within your organization.
  • Scale with your organization’s future needs.

    • Our SaaS management tool, CloudFuze Manage, meets all the above criteria and offers a flexible per-user pricing plan for businesses of all sizes.

    8. Why CloudFuze Manage Is Your Best Choice for Bill.com Management?

    Our SaaS management solution, CloudFuze Manage, helps you secure your Bill.com environment with the following features:

  • AI-powered invoice parser: Our platform uses AI to automatically extract Bill.com vendor invoice details for a secure and error-free account setup.
  • 360° SaaS visibility: Our tool provides complete transparency into every SaaS (Bill.com) user, their job role, and their access permission.
  • User Workflow Automation: With CloudFuze Manage, large enterprises can make user lifecycle management zero-touch by automating Bill.com user account creation, access removal, and role change updates.
  • Bill.com License cost-saving insights: Our SaaS management solution delivers actionable cost-saving recommendations to cut up to 30% of an organization’s Bill.com spend.
  • In-built SaaS compliance: Our SaaS-based solution continuously checks for SaaS compliance and security risks to keep your SaaS (Bill.com) environment safe.
  • Support for 50+ enterprise SaaS apps: Our platform is compatible with over 50 leading SaaS applications.

    • 9. How To Manage the Bill.com App Using CloudFuze Manage?

    Managing Bill.com effectively is important for maintaining secure financial workflows. With our SaaS management platform, CloudFuze Manage, you can take control of your Bill.com SaaS environment in just a few steps:

    Step 1: Securely Connect Your Bill.com Account via API Authentication

    Link your Bill.com account to our platform, CloudFuze Manage, using secure APIs.

    Step 2: Access Bill.com in the Applications Dashboard

    Once integrated, you’ll see Bill.com listed in the “Applications” widget. Here, you can quickly check the corresponding app category, user count, and license costs in one centralized dashboard. So, no more switching between multiple spreadsheets.

    Step 3: Get the Bill.com Detailed View

    Hover over the Bill.com icon and click “View Details,” which gives you a complete picture of your Bill.com user profiles, departments, and license allocations.

    Step 4: Manage Bill.com Users and Their Access Roles Efficiently

    You can onboard and offboard users across your Bill.com environment in a click with our SaaS management solution, CloudFuze Manage. Moreover, you can create templates to automate the user provisioning process.

    Step 5: Manage Finance Teams & Groups

    Align your Bill.com groups with your business needs. This makes it easier to organize your business workflows and make sure the right people have access to the right financial tools.

    Step 6: Optimize Bill.com Licenses in the License Management Section

    Stop paying for unused Bill.com licenses. You can track active and inactive Bill.com licenses, monitor Bill.com SaaS costs, and get potential savings recommendations. You can directly upload your Bill.com invoice in a PDF format using our AI-powered invoice parser.

    Step 7: Oversee Domains Linked to Bill.com

    Stay in control at the domain level. The organization can monitor the domain status and manage access to Bill.com across its primary and secondary domains.

    Step 8: Download Audit-Ready Reports for SaaS Compliance

    As an IT admin, you can easily download audit-ready reports for any time frame of 7, 30, or 180 days. Plus, you can set and receive subscription renewal dates, so you never miss a Bill.com renewal deadline.

    Step 9: Find and Eliminate Shadow IT Risks

    Shadow IT can be a silent threat to your teams. Use our Shadow IT widget to detect unauthorized Bill.com access and maintain a secure SaaS environment.

    10. Optimize your Bill.com Management with CloudFuze Manage

    Manual Bill.com management slows your IT and finance teams’ efficiency and exposes your organization to SaaS security risks. With our advanced SaaS management platform, CloudFuze Manage, you can manage all SaaS apps from one intuitive dashboard, reduce Bill.com license costs by up to 30%, and improve your overall SaaS governance.

    Simplify your Bill.com management with CloudFuze Manage! Request a free demo now!

    11. Frequently Asked Questions

    1. What does Bill.com optimization mean for you?

    Bill.com optimization means redefining your Bill.com license usage by eliminating unused Bill.com license seats, tightening IT approval workflows, and maximizing Bill.com ROI. Our SaaS management app, CloudFuze Manage, gives you complete SaaS usage visibility and SaaS user automation to reduce Bill.com license waste and save time.

    2. Describe the process for securely removing employees from Bill.com.

    With our SaaS management platform, CloudFuze Manage, you can automatically revoke Bill.com user access and remove their API tokens to protect your financial data from unauthorized access and data breaches.

    3. How can I optimize Bill.com license requirements during mergers and acquisitions?

    You can optimize Bill.com license requirements during mergers and acquisitions by using our industry-leading SaaS management platform, CloudFuze Manage, to audit active Bill.com users, consolidate overlapping Bill.com user accounts, reallocate unused Bill.com licenses, and align users’ job roles with the newly merged SaaS environment.