Copilot Saves 64% Email Time: Gmail Migration to Outlook 365

While organizations are working towards efficiency and AI-enabled processes for 2026, the need to save time on repetitive work related to emails becomes essential. The Microsoft Copilot available in Outlook 365 cuts down the email reading and responding process by as much as 64%.

The huge productivity boost that comes with this technology is one of the reasons why most companies are migrating from Gmail (Google Workspace) to Microsoft Outlook 365. In this blog post, we discuss why companies are migrating from Gmail to Outlook 365 and how using Copilot in Outlook boosts AI-ready productivity.

How Adopting Microsoft Copilot Saves 64% of Email Time

Unlike simple email assistants, Outlook 365 Copilot has organizational understanding across emails, meetings, files, and chats.

The use of Copilot helps the user with:

• Summarize long email threads instantly
• Write intelligent, context-aware responses
• Identify action items and deadlines
• Prioritize high-impact emails
• Reduce repetitive reading and writing

These are powerful benefits within the Microsoft 365 ecosystem, as a result, Gmail to Outlook migration for Microsoft 365 adoption is accelerating in 2026.

Why Enterprises Are Migrating from Gmail to Outlook 365

While Gmail is still very popular, Microsoft Outlook 365, coupled with Copilot, offers a more AI-native and enterprise-ready solution.

Key Drivers of the Gmail to Outlook Transition

1. Native Copilot Integration: Copilot works seamlessly across Outlook, Teams, Word, Excel, and OneDrive.
2. Security and Compliance: Advanced governance for regulated industries is provided by Microsoft 365.
3. Unified Collaboration: Emails, meetings, files, and chats are all connected by Microsoft Graph.
4. Higher Long-Term ROI: AI-driven productivity gains outweigh licensing cost differences.
5. Future-Ready AI Roadmap: Microsoft continues to expand Copilot capabilities aggressively.

Our Outlook migration tool helps enterprises move from Gmail to Outlook 365 securely and preserve all emails, attachments, and metadata.

How to Use Copilot in Microsoft Outlook 365 for Better Email Organization

More than just speed, Microsoft Copilot helps organizations keep cleaner inboxes and handle email more intelligently.

1. Automatically Flag Important Emails: Surface emails from senders based on importance, urgency, and project context.
2. Summarize Long Email Threads: Generates concise summaries highlighting decisions and next steps.
3. Turn Emails into Tasks: By pulling out action items and due dates, integrating directly with MS To Do or Planner.
4. Organize Emails by Project Context: Easily access emails about projects within Outlook, Teams, and Files.
5. Draft Clear and Professional Responses: Compose a response in a formal, concise, or detailed manner.
6. Organize the Inbox: Suggest archiving low-priority emails and idle threads.

The above Outlook 365 Copilot benefits guarantee that the capabilities of using AI-powered email management are fully utilized.

Why Email Migration Is Important for Copilot Performance

Copilot intelligence depends on accurate, well-structured email data. Poor migration may disrupt conversation, metadata, or context, making it less effective.

Common migration challenges include:

1. Large mailboxes
2. Shared and group mailboxes
3. Gmail label-to-Outlook folder mapping
4. Metadata and timestamp preservation
5. Requires No Downtime

Thus, selecting a best Gmail to Outlook migration tool is a crucial task.

Why CloudFuze Is the Right Solution for Migration from Gmail to Outlook 365

Our Outlook migration tool, CloudFuze Migrate, is designed for an enterprise-level secure email transfer from Gmail to Outlook 365 that makes any organization Copilot-ready from day one.

CloudFuze Migration Capabilities:

1. Zero data loss Gmail to Outlook migration
2. High-speed parallel migration
3. Precise label-to-folder mapping
4. Contact and Calendars
5. Preservation of metadata, timestamps, and attachments.
6. Shared mailboxes and large mailboxes support
7. Secure, encrypted transfers
8. Zero downtime

With CloudFuze, enterprises can easily migrate from Gmail to Outlook and take full advantage of Outlook Copilot.

Microsoft 365 and Copilot Management with CloudFuze Manage

As a result of migration, a new challenge arises for enterprises in terms of handling Microsoft 365 and Copilot. Organizations face challenges in handling the adoption of Copilot based on their unused licenses and rising SaaS bills.

CloudFuze Manage: The Best SaaS & AI Management Platform

CloudFuze Manage is a cloud-based SaaS and AI app management software that assist businesses to discover, govern, and optimize applications, including:

• Microsoft 365 & Copilot
• Outlook, Teams, OneDrive
• Other related SaaS tools

How CloudFuze Manage Can Help

• Unified views of users, applications, and activity
• License optimization in mitigation of SaaS waste (often saving 20-30%)
• Improved security and compliance through access audits
• Scalable rollout of Copilot with adoption and ROI analytics

Why CloudFuze Migrate + CloudFuze Manage is a Complete Strategy

Together, we encompass the entire lifecycle of Microsoft 365:

• CloudFuze Migrate → Secure Gmail to Outlook 365 Migration
• CloudFuze Manage → Manage Microsoft 365 and Copilot

This guarantees:

• Clean, structured email data
• Clean, structured email data
• Reduce SaaS Costs
• Effective and transparent governance
• Strong governance and visibility

Start Today!

Copilot summarizes emails, drafts reply, prioritizes messages, extracts action items, and cuts email handling time by up to 64%.

With CloudFuze Migrate and CloudFuze Manage, enterprises are fully equipped to unlock the true power of AI-driven email productivity in 2026 and beyond. Contact us today!

Frequently Asked Questions

1. What are the benefits of using Microsoft Copilot along with Outlook 365?

Microsoft Copilot assists in performing repetitive tasks, summarizing threads, and email prioritization while being able to integrate with other Microsoft 365 tools, thereby enabling customers to save 64% of email handling time.

2. What are the steps to establish Microsoft Copilot in Microsoft Outlook 365 after migration?

Post migration, ensure that all users have access to the Microsoft 365 Copilot license, configure Copilot capabilities within Outlook settings, and train users on email writing, threaded summarization, and automation.

3. Based on which criteria can the success of Gmail migration to Outlook 365 and Copilot implementation be measured?

The critical metrics are successful delivery of emails, integrity of the folder and attachment, time obtained through email tasks, user adoption for Copilot services, and productivity achieved for each team.

4. What are the best practices for optimizing the usage of Outlook 365 and Copilot after migration?

1. Training for end-users on Copilot capabilities
2. Encourage AI-assisted drafting and summarization
3. Monitoring adoption and productivity stats
4. Periodically review workflows and optimize automations

5. In what way does Copilot in Outlook 365 improve productivity over using Gmail?

Copilot reduces manual email management, integrates with Microsoft 365 productivity tools, automates repetitive tasks, and enables smarter prioritization, delivering measurable time and efficiency gains compared to Gmail.