5 Signs Your Company Needs SaaS & AI App Management

Many employees use unapproved (shadow IT/shadow AI) tools to make their work easier. However, it is very difficult to find shadow IT/AI risks manually.

Our advanced SaaS & AI app management software, CloudFuze Manage, can resolve these issues. We help enterprises and businesses to govern their tech stack in a single, intuitive dashboard with a flexible per-user pricing plan.

In this blog post, you’ll learn 5 signs your company needs SaaS & AI app management and how CloudFuze Manage can simplify your entire SaaS & AI app management process.

What is SaaS & AI App Management and Why Is It Important?

SaaS & AI app management is the process of overseeing, optimizing, and securing all the cloud-based software and AI tools your business uses.

The SaaS and AI app management helps you control costs, maintain compliance, improve security, and make the most of the tools you’ve invested in.

SaaS & AI app management is important for companies that use more than 10 SaaS tools and AI tools. Without proper SaaS & AI app management, businesses may face the following issues:

• Overspending on duplicate tools and unmanaged licenses.
• SaaS & AI App Security risks due to poor access control.
• Inefficiency from not fully utilizing your software/AI tool’s potential.

So, effective SaaS & AI management is necessary to ensure business continuity without any workflow disruptions and to optimize their SaaS & AI app spend.

5 Signs Your Company Needs SaaS & AI App Management

Here are the five signs that indicate it’s time to implement SaaS & AI app management in your company:

1. No Clear Visibility into Your SaaS and AI Spectrum

You often struggle to see what SaaS and AI tools your organisation is using. You find it hard to know who’s using what and whether those tools are adding value.

In turn, you could be paying for subscriptions to tools that no one uses without realizing it.

How to overcome:

Our unified SaaS & AI app management platform, CloudFuze Manage, provides a centralized dashboard to manage all software & AI subscriptions, view app usage patterns, and monitor tool costs.

This full visibility helps you make data-driven decisions about which tools to keep, upgrade, or cut.

2. Paying for Unused or Underutilized Licenses

Rising SaaS & AI costs are one sign of poor management. Employees purchasing new tools on their own or renewing unused subscriptions without proper approval can increase the SaaS & AI app spend.

How to overcome:

CloudFuze Manage offers a “Potential Savings” feature that you can use to make sure you’re not overpaying for underutilized software or AI apps.

This way, you can bring your costs under control in just a few clicks. Also, our tool sends renewal alerts to keep you updated on SaaS and AI app renewal dates in advance.

3. Delayed Employee Onboarding and Offboarding

When new employees join your team, it should be easy for them to become familiar with the tools they’ll be using.

But if there’s no central system in place, employees may waste time trying to figure out which tools to use and how to access them.

Also, when an employee leaves your company, it’s essential to revoke their user access immediately to safeguard your business data.

How to overcome:

Our SaaS & AI app management tool provides a one-stop solution for onboarding as well as offboarding employees.

By centralizing your software and AI app access, you can streamline the onboarding and offboarding process, ensuring new hires get relevant access to the SaaS and AI apps and ex-employees lose their access without any discrepancies.

4. SaaS and AI App Security Concerns

The more SaaS and AI tools you use, the more difficult it becomes to manage user permissions, which in turn increases the chance of security threats.

If you’re not actively monitoring who has access to your data or whether your tools meet industry regulations, your company could be exposed to security or compliance risks.

How to overcome:

CloudFuze Manage provides access management, ensuring compliance with industry standards like SOC 2 Type 2 and GDPR.

So, you can monitor who has access to what data, making sure that only authorized employees can view confidential business information. Also, it identifies overlapping tools in your tech stack.

5. Underused Apps

It’s common for businesses to purchase software/ AI tools with high expectations, but those tools remain underutilized.

This is because employees might not be aware of all the features available; however, they may be using only a fraction of the software/ AI app’s potential.

How to overcome:

With our SaaS & AI app management platform, you can analyse how your team interacts with each SaaS & AI tool and identify opportunities to train employees and get the most out of your digital investments.

Additionally, you can also download audit-ready reports from our platform.

Govern Your Tech Stack Effortlessly with Our SaaS & AI App Management Platform

If you’ve recognized any of the signs listed above, it’s clear that your company could benefit from better SaaS & AI app management.

Whether it’s rising software costs, slow onboarding, or SaaS/AI sprawl, a well-implemented SaaS & AI app management solution like CloudFuze Manage can streamline your SaaS & AI operations, reduce waste, and enhance security.

Now it’s time to take control of your SaaS & AI tools with CloudFuze Manage!

Get started with a free demo. Contact us today!

Frequently Asked Questions

1. Is SaaS & AI app management only for large companies?

No, SaaS & AI management is important for businesses of all sizes. Whether you’re a small startup or an established enterprise, managing your SaaS & AI tools effectively makes sure you’re getting the best return on your software and AI investments.

2. What’s the difference between SaaS & AI app management and SaaS & AI app operations?

SaaS management is how you track, optimize, and secure all the SaaS & AI tools your company uses. Whereas SaaS & AI App operations are how you deploy, maintain, and support those SaaS & AI app tools in your daily workflows.

3. Can “CloudFuze Manage” integrate with our existing ITSM or HR systems?

Yes, CloudFuze Manage can integrate with your existing ITSM or HR systems. These integrations help you automate user provisioning, simplify onboarding/offboarding, and sync employee data for better SaaS & AI app visibility and control.