Optimize Your Microsoft 365 Licenses with CloudFuze Manage

If you’re using Microsoft 365 to power your business operations, you’ve already invested in one of the most powerful productivity suites available. But are you utilizing your Microsoft 365 licenses to their full potential? The answer is mostly NO.

Many established organizations overspend on unused or inactive Microsoft subscriptions without having full visibility into their SaaS ecosystem. The solution to these problems is using a SaaS management software like CloudFuze Manage.

With our SaaS management platform, you can optimize your Microsoft 365 license, reduce license waste, and boost efficiency.

In this blog post, you’ll discover how enterprises can optimize their Microsoft 365 licenses with CloudFuze Manage.

What Is Microsoft 365 License Optimization?

License optimization means assigning the right Microsoft or Office 365 license to the right users based on their actual needs and usage. Microsoft offers a variety of plans, including E1, E3, E5, and more, each with different features and costs.

Note: Mentioned above are the prices of Microsoft 365 licenses as of August 2025. These prices may vary over time. To get their latest pricing, check out Microsoft’s official pricing page.
Without a proper SaaS license management solution:

• You might pay for Microsoft licenses that no one uses.
• Assign expensive licenses to users who only need basic features.
• You may miss opportunities to reclaim licenses from inactive accounts due to zero visibility into SaaS licenses.
• Risk non-compliance during audits, as the employees in your organisation may subscribe to Shadow IT tools.

Why You Need to Optimize Your Microsoft 365 Licenses?

When your Microsoft 365 licenses are optimized, you’ll get the following benefits:

1. Cut Hidden Subscription Costs

When you monitor license usage, you can spot underutilized permits quickly. You can either downgrade or reassign licenses to someone else and eliminate Microsoft license waste, thus saving up to 30% on your Microsoft 365 spend.

2. Eliminate Shadow IT and Strengthen Your Security

Redundant apps or inactive accounts with active licenses are a pathway for SaaS-related security risk. By cleaning up your unused SaaS licenses and duplicate Microsoft licenses, you reduce the threat exposure and protect your business data.

3. Stay Audit-Ready Always

Microsoft audits your license usage. If you’re not compliant, you could face penalties. Optimization helps you stay ahead of audits with accurate records and reporting.

4. Streamline SaaS Operations Effectively

When you assign licenses based on roles and usage, you can significantly reduce your IT team’s burden. In turn, IT admins onboard and offboard users faster, manage access more effectively, and scale with confidence.

How CloudFuze Manage Helps You Optimize Microsoft 365 Licenses?

Our SaaS management platform gives you the tools to take control of your Microsoft 365 licenses. Here’s how it works:

1. Automate Provisioning and Deprovisioning

You need not assign or revoke licenses manually anymore. CloudFuze Manage automates employee onboarding and offboarding, ensuring users get the right tools from day one and instantly reclaim those licenses when they leave.

2. Monitor Different Microsoft Apps Usage in Real Time

With our SaaS management app, you get a clear view of who’s using what licenses. You can easily identify underutilized licenses, reassign them, or downgrade them to match user needs better.

3. Apply Scope-Based Access Controls

You can assign permissions based on defined scopes. This keeps your Microsoft environment safe and makes sure that users only access what they actually need.

4. Integrate with Microsoft Entra ID

Our SaaS management platform works seamlessly with Microsoft Entra ID (formerly Azure AD). You can manage identities, implement MFA, and apply conditional access policies, all from one platform.

5. Download Audit Reports

You stay prepared for audits with detailed reports on license usage, user activity, and group access. You can customize reports for 7, 30, or 180-day windows.

6. Manage Groups and Teams Efficiently

CloudFuze’s SaaS management platform lets you bulk-create and manage Microsoft 365 Groups and Teams. You can easily cross-check that only authorized users have access to collaborative spaces, thereby improving governance.

Manage Your SaaS Licenses Smartly with CloudFuze SaaS Management Platform

You’ve invested in Microsoft 365, now it’s time for you to make sure you’re using it wisely. With CloudFuze Manage, you gain full visibility into your Microsoft apps and optimize your Microsoft 365 license effortlessly.
Don’t let unused licenses drain your SaaS budget. Start optimizing today with CloudFuze Manage and harness the full potential of your Microsoft 365 environment.

Contact us for a free demo!

Frequently Asked Questions

1. Does CloudFuze Manage support license optimization for other SaaS platforms besides Microsoft 365?

Yes, you can optimize more than just Microsoft 365 with our SaaS Management platform. You get 100% visibility and control over licenses for Google Workspace, HubSpot CRM, Slack, Brillium, Calendly, ClickUp, Notion, Tailscale, Terraform Cloud, Thinkific, and Zoom Pro. Also, manage all your SaaS licenses smartly from one powerful platform.

2. How frequently does CloudFuze sync with Microsoft 365 to update license usage data?

CloudFuze’s SaaS management app syncs with Microsoft 365 every 20 minutes by default, giving you near real-time visibility into license usage. You can also customize the sync frequency, daily at 12 AM or as per your business needs.

3. Can I set alerts for license expiration or renewal dates?

Yes, you can set custom alerts for license expiration or renewal dates with CloudFuze Manage. This helps you plan renewals in advance, avoid last-minute decisions, and manage your SaaS licenses efficiently from one unified platform.