5 Must-Have Features in a Modern SaaS Management Solution

Is your organization using SaaS apps like Slack, Salesforce, HubSpot, Zoom, Google Workspace, and more? If so, you might have felt the difficulties of managing the long list of SaaS apps and their users in a manual spreadsheet, right?

In order to minimize your IT workload, organizations like yours need a SaaS management solution. It’s your control center for SaaS visibility, IT automation, and SaaS governance in one place.

In this blog post, you’ll learn what a SaaS management platform is, why businesses like yours need one, the benefits you’ll get, and the five must-have features to look for. We’ll also show you why CloudFuze Manage is the best SaaS management software.

Key Takeaways:

  • A SaaS management solution provides full visibility into all SaaS apps, including shadow IT, ensuring better SaaS control and SaaS oversight.
  • Enterprises using a SaaS management solution reduce SaaS spend by reclaiming unused licenses and optimizing cloud apps subscriptions, saving up to 30% annually.
  • Automating employee onboarding, role changes, and offboarding increases the IT team’s efficiency and eliminates up to 90% of manual work.
  • Built-in governance with SSO, MFA, and compliance reporting strengthens SaaS security and ensures audit readiness.
  • CloudFuze Manage delivers all these benefits, helping businesses scale securely, cut costs, and maximize ROI.

What Is a SaaS Management Solution?

A SaaS management solution is a centralized tool/platform that helps businesses take control of their SaaS ecosystem. Here’s what it does for you:

  • Discovers every app in use, even the ones your IT doesn’t know about.
  • Optimizes SaaS spend by reclaiming idle licenses and downgrading subscription tiers.
  • Automates user lifecycle tasks like onboarding and offboarding.
  • Enforces SaaS compliance and security through continuous SaaS governance.

Why Is a SaaS Management Solution Necessary for SMBs and Large Enterprises?

If You’re an SMB:

  • A SaaS management platform helps your growing business standardize the SaaS sprawl before it becomes a serious issue.
  • When your small business budgets are tight, you can’t afford to pay for licenses no one uses.
  • IT automation saves several hours of manual employee onboarding/offboarding.
  • SMBs need not have a big SOC team; a SaaS management platform ensures SaaS security.

If You’re an Enterprise:

  • Without a centralized SaaS management tool, enterprises lack visibility over their SaaS environment.
  • Enterprises gain SaaS usage insights to optimize their SaaS license, without guesswork.
  • Enterprises can get an instant audit-ready report while using a SaaS management platform.
  • SaaS management platform offers RBAC, which helps enterprises apply least-privilege access at scale.

Pro Tip: Whether you’re a scaling startup or an established enterprise, never choose your SaaS management solution based only on cost. Get your free checklist here!

5 Must-Have Features in a Modern SaaS Management Solution

Here’s what you should look for when choosing a SaaS management platform:

1) Unified SaaS App Discovery

Look for a platform that can identify every SaaS app in use (including Shadow IT ones) and provide a comprehensive SaaS inventory with details of owners, SaaS spend, usage, and renewal information.

2) Intelligent SaaS License & SaaS Spend Optimization

Stop paying for what you don’t use. Choose a SaaS management platform that analyses your real-time SaaS usage and recommends cost-saving insights to reclaim unused SaaS licenses and consolidate overlapping apps.

3) End-to-End User Lifecycle Automation

No more manual provisioning or risky deprovisioning delays. Prefer a tool that performs user onboarding, user role changes, and user offboarding automatically based on HR triggers.

4) Built-In SaaS Security & SaaS Governance

Search for a SaaS management solution that offers continuous SaaS monitoring and enforcement of SaaS security policies like user access reviews, SSO, MFA, and compliance reporting.

5) Deep SaaS Integration

Opt for a solution that offers admin-level integrations with major cloud platforms and an Identity Provider tool, such as Entra ID, for two-way sync and event-driven user workflow automation.

Why CloudFuze Manage Is Your Best SaaS Management Solution?

CloudFuze Manage offers all five must-have features and serves as one of the best end-to-end SaaS management solutions in 2025.

Here’s how we help:

  • Multi-Cloud discovery: Our SaaS management platform, CloudFuze Manage, can detect over 50 major cloud platforms like Atlassian, Google Workspace, ClickUp, Slack, and more.
  • SaaS Cost-Optimization Recommendations: CloudFuze Manage detects SaaS licences that remain unused for 60 days and recommends downgrades or license reclaim.
  • Zero-touch Automation: Our platform offers role-based user access controls and granular permissions for user workflows.
  • SaaS integration with Entra ID: CloudFuze Manage seamlessly connects with Entra ID to automate user lifecycle management.
  • Instant Audit Reports: Compliance-focused companies can instantly download compliance reports from our platform.

With CloudFuze Manage, you can cut SaaS spend by up to 30%, automate 90% of onboarding/offboarding tasks, and achieve continuous compliance with audit-ready evidence.

Leverage CloudFuze Manage for Your Modern SaaS Management

A modern SaaS management solution gives you 360-degree SaaS visibility, intelligent user automation, and total SaaS governance in one place. Large enterprises and businesses can utilize these five features as a checklist to choose the right SaaS management solution.

Our SaaS management platform, CloudFuze Manage, helps SMBs and large enterprises maximize their ROI, reduce SaaS-related security risks, and scale without stress.

Avail your free demo now!

Frequently Asked Questions

1. Can “CloudFuze Manage” support Joiner Mover Leaver (JML) workflows?

Yes! Our SaaS management solution, CloudFuze Manage, fully supports Joiner-Mover-Leaver (JML) workflows. We help businesses automate employee onboarding, role changes, and offboarding based on IdP (Identity Provider) triggers, making sure that the new employees get the right access on day one and lose access immediately when they leave the organization.

2. How quickly can I implement CloudFuze Manage?

Most organizations go live within a few hours, as we are a cloud-based SaaS management platform. You can begin with read-only SaaS discovery, then phase in user automation and other governance features.

3. What are the pricing plans available in CloudFuze Manage?

At CloudFuze, we offer a flexible per-user pricing option to serve small, medium, and large businesses as well. Contact our sales team for a personalized pricing quote.

Take Control of Your SaaS Stack Today

Use CloudFuze Manage to securely manage all your SaaS apps. Manage users and licenses, optimize spending, cut unnecessary costs, identify and eliminate shadow IT, ensure compliance, and do a whole lot more!