Zero-Touch Onboarding and Offboarding in Microsoft 365

When you use Microsoft 365 to power your organisation, you know how critical it is to onboard and offboard employees securely. With “Zero-Touch Onboarding and Offboarding in Microsoft 365”, you can automate the entire employee lifecycle process.

But if you’re still relying on Microsoft native tools like Intune, Power Automate, and Autopilot to enable zero-touch onboarding and offboarding, you’re wasting your valuable time on this tedious process.

Instead, use a SaaS management software like CloudFuze Manage to manage your entire Microsoft 365 environment in a single dashboard with ease and efficiency.

In this blog post, you’ll discover how CloudFuze’s SaaS management platform helps businesses to enable Zero-Touch Onboarding and Offboarding in Microsoft 365.

What Is Zero-Touch Onboarding and Offboarding in Microsoft 365?

Zero-touch onboarding and offboarding is when you automate every step of the user lifecycle without manual intervention. In Microsoft 365, you use tools like:

  • Microsoft Entra ID Governance to manage identities.
  • Intune and Autopilot to provision devices.
  • Power Automate to trigger workflows.

While the Microsoft tools mentioned above provide a Zero-Touch onboarding and offboarding process, they require a lengthy initial setup. Therefore, it’s always recommended to use a dedicated SaaS management platform like CloudFuze Manage to handle the entire user workflow in Microsoft 365 with just an initial sign-in.

Benefits You’ll Gain with Zero-Touch Automation

There are lots of advantages in automating user onboarding and offboarding, and they are listed below:

  • IT admins can onboard employees in minutes (not days) without any delays.
  • Organizations can revoke employee access instantly once they leave the company, thereby reducing the company’s data breach risks.
  • Automation frees up your IT team from performing repetitive onboarding and offboarding tasks.
  • SaaS-based automation tools offer full visibility to reclaim unused licenses automatically.
  • With instant access to relevant work tools, employees can stay productive from Day 1.

Why Manual Onboarding and Offboarding Hold You Back

If you’re still handling onboarding and offboarding manually, you’re likely to face these challenges:

1. Security Risks

Manual offboarding often poses a security threat to an organization. Studies show that  46% of companies let former employees retain access to internal systems, and 89% of ex-employees still have valid login access to confidential information.

2. Time Drain

Manual onboarding of employees can take days to give the user access to the newly hired employee. Your IT team spends hours provisioning accounts, assigning licenses, and configuring devices. With a zero-touch process, this time drain could be spent on strategic initiatives.

3. License Waste

Without a SaaS-based automation tool, managers lack visibility into their Microsoft 365 ecosystem, and unused Microsoft 365 licenses pile up. As a result, the finance department ends up paying for seats that no one uses.

4. Compliance Issues

Manual tracking of licenses and employees’ access in a spreadsheet makes it hard to prove compliance with industrial regulations like GDPR and SOC 2 Type 2.

A well-reputed organization like yours can’t afford these SaaS security risks. That’s why you’ll need our advanced SaaS management platform (CloudFuze Manage) to stay safe and audit-ready always.

How CloudFuze Manage Makes Onboarding and Offboarding in Microsoft 365 a Zero-Touch Experience?

Our SaaS management app takes zero-touch onboarding and offboarding in Microsoft 365 to the next level. It acts as your central command center for managing user lifecycles across Microsoft 365 and over 50 major SaaS apps. Here’s what businesses gain from CloudFuze Manage:

1. Automated User Onboarding and Offboarding in Microsoft 365

Admins can create workflows that provision Microsoft 365 accounts and assign Microsoft 365 licenses automatically. Additionally, they can add users to Microsoft Teams, SharePoint, and Outlook, and revoke access and reclaim Microsoft 365 licenses instantly.

Here are a few steps explaining user onboarding and offboarding procedures in CloudFuze Manage:

Step 1: Sign in and connect your Microsoft 365 account with CloudFuze Manage.

Step 2: After connecting your Microsoft 365 account, go to the workflow dashboard. You could find two options: “User Onboarding” and “User Offboarding” in this dashboard.

Step 3: Click on “User Onboarding” to onboard users to Saas apps, assigning roles and configuring permissions in your Microsoft 365 environment.

Step 4: Select “User Offboarding” to securely offboard users from Microsoft 365 apps. Also, you can instantly revoke access from the employees when they leave the company and manage the company’s confidential data safely.

Tip: Disable “Delete User Permanently” if there’s a chance the employee might return, as this keeps reactivation secure and straightforward.

2. Sync with Entra ID

Our platform integrates with identity providers like Entra ID. When HR updates an employee’s status, CloudFuze’s SaaS management platform triggers the right workflow automatically.

3. Manage SaaS Access Beyond Microsoft 365

You get visibility into all the apps, not just Microsoft 365, that your employees use. Thus, CloudFuze Manage helps enterprises manage their entire tech stack.

4. Optimize SaaS Licensing

Our SaaS management solution identifies unused SaaS licenses and reclaims them during offboarding. You stop wasting money on inactive accounts and save up to 30%.

5. Download Audit-Ready Reports

You can generate and download reports to show compliance with internal policies and external regulations.

Leverage Our Industry-Leading SaaS Management Platform to Govern User Workflows in Microsoft 365

Zero-touch onboarding and offboarding in Microsoft 365 are essential in protecting your organization from SaaS security threats and improving your employees’ onboarding experiences.

Our SaaS management platform lets HR teams save 5-6 hours each month by automating user workflows.

So, if you’re ready to eliminate manual processes and take control of your user lifecycle in a Microsoft 365 environment, CloudFuze Manage is your smart solution.

Here’s a short clip explaining our tool’s unique features:

Start your journey towards zero-touch onboarding and offboarding with CloudFuze Manage today.

We extend our migration legacy into your SaaS management as well!

Contact us for a free product walkthrough now!

Frequently Asked Questions

1. Does CloudFuze Manage support hybrid or fully remote workforce onboarding?

Yes, you can onboard hybrid or remote employees seamlessly. Our SaaS management platform automates workflows across Microsoft 365 and SaaS apps, ensuring secure access regardless of location or device.

2. Is zero-touch only useful for large organizations, or can smaller companies benefit too?

You benefit from zero-touch automation, no matter your company size. Small teams save time and improve security just like large enterprises, without needing a big IT department.

3. How does zero-touch impact IT workload and resource allocation?

You can significantly reduce your IT workload by automating monotonous tasks. Your team can focus on strategic projects while CloudFuze Manage handles user provisioning, access control, and license management automatically.