Best Process for Migrating Files, Emails & Calendar Together

In many migration scenarios, companies need to transfer various types of data, such as files, emails, etc., across several cloud platforms. But is this doable? If yes, what’s the process of migrating files, folders, emails, and calendar together without breaking their semantic relationships?

We have shared high-level insights in this blog post to help you navigate this complexity.

Choose a One-Stop Cloud Migration Solution

One of the most important steps to migrate files, emails, and calendar together is to choose an all-in-one cloud migration solution that supports:

• Content migration (files and folders)
• Email migration (mailboxes, calendar, etc)
• Chat messages migration

By partnering with a one-stop migration solution provider like us (CloudFuze), you can streamline various mission-critical aspects of the migration, including:

• Scope of migration planning and finalization
• Roadmap and timeline planning
• Migration instance planning and deployment
• Secure centralized authentication of clouds before migration
• Consolidated migration tool pricing and licensing
• Streamlined migration validation through centralized reporting

With this approach, you can also avoid the hassle that comes with partnering with multiple migration vendors.

Our one-stop cloud migration tool can help you migrate files, folders, emails, calendar, and chat messages successfully while preserving related metadata. Here’s a brief overview of our solution:

Prepare a Consolidated Scope of Work

After choosing the right migration tool and performing test migrations, make sure to plan the scope of work. And when you’re on it, it’s best to prepare a single scope of work that includes all parts of the migration, including files/folders migration, and email and calendar migration.

Taking this approach helps you streamline finance and legal approvals and kickoff the migration project without any delays.

Use Dedicated Instances and Run the Migration in Parallel

To migrate files, email, and calendars together, another important approach to consider is to use two dedicated instances and run the migration in parallel. This way, all files and emails (along with calendar and metadata) get migrated concurrently which simplifies validation and post-migration integration.

Our migration team will assign two dedicated instances, one for content (files and folders), and another for emails and calendar, and run the migration in parallel. This approach helps you complete the migration and cutover on time.

Preserve Associated Metadata

In the process of migrating files, email, and calendars together, it is highly important to preserve all types of metadata associated with them. Our migration tool helps preserve every critical metadata when migrating files/folders, emails, and calendar concurrently.

Here’s an overview of all types of metadata our tool preserves:

Migrate Users in Batches

Another important approach to implement when migrating files, folders, emails, and calendar together is to transfer user in batches. We suggest doing this by dividing the total number of users to migrate into several equal batches and migrate each batch one at a time.

With this approach, you can:

• Monitor the migration in a non-complicated way
• Simplify validation of migrated users
• Avoid API throttling and downtime risks
• Streamline change management

Validate Extensively After Migration

Make sure to perform thorough validation of all the migrated files/folders, emails, and calendar. Using migration tool-generated reports is the best way to check and ensure each data is accurately and securely migrated.

Check for key metrics like the total size of data migrated, the total number of users migrated, time taken to migrate, migration start and end dates, conflict status (if any).

Migrate Files, Folders, Email, and Calendar Together with CloudFuze

At CloudFuze, we have the industry-leading expertise to strategize and perform comprehensive migration of all types of data, whether they are files or emails. With our one-stop migration solution, you can securely migrate your business’s entire data while accurately preserving metadata.

With our expertise in almost all types of use cases, you are guaranteed a completely successful migration aligned with long-term growth goals.

We’d love to discuss with you, understand your migration needs, and suggest the best approaches and solutions. Contact us today!

Learn more about our one-stop migration solution in this video:

Frequently Asked Questions

1. What is the best process of migrating files?

Using a professional cloud migration tool is one of the best ways to migrate a high volume of files while preserving their metadata like timestamps, sharing permissions, version history, embedded links, and more.

2. Which is the best all-in-one cloud migration tool?

CloudFuze is one of the best all-in-one cloud migration tools for migrating various types of data like files and folders, emails and calendar, chat messages, and even entire tenants.

3. How to migrate files, emails, calendar, and chat messages together?

Use a cloud migration tool like CloudFuze Migrate that supports migration of all such data. By partnering with a single solution provider, you can simplify tool licensing, non-disclosure agreements, and security and legal clearances.