The AI Battle is On: Google Workspace vs. Microsoft 365

AI is no longer a buzzword; it has reshaped how people interact and businesses function. Organizations are finding ways to incorporate AI into their existing workflows to optimize them and enhance productivity.

Two leading tech giants – Google and Microsoft, have announced the launch of their own AI solutions, Gemini and Copilot, integrated within their cloud suites – Google Workspace and Microsoft 365.

In this article, we have provided an analysis on Google Workspace vs. Microsoft 365, highlighting their AI capabilities and benefits to businesses.

Google Gemini

Google Workspace with Gemini helps you make the most out of your business data. Google Workspace plans now include access to the Gemini app, NotebookLM, and Gemini in Gmail, Docs, Meet, and more.

Microsoft 365 Copilot

Microsoft 365 Copilot is your AI work assistant that helps you enhance your business productivity. It provides you with the necessary tools to transform your company into an AI-powered enterprise.

Google Workspace Duet AI vs. Microsoft 365 Copilot: AI in Gmail and Outlook

Gemini in Gmail

You can use Gemini to draft Gmail emails. Also, you can:

• Write new and refine drafts
• Summarize email and email threads
• Use it to write responses to emails

Supported languages for Google Workspace when you draft Gmail emails with Gemini includes English, French, German, Italian, Japanese, Korean, Portuguese and Spanish.

Copilot in Outlook

With Copilot, you can:

• Summarize lengthy email threads
• Invite people to a meeting from within an email thread
• Draft and create emails; Get suggestions on adjusting tone and clarity before you send Outlook emails.
• Review your emails as they arrive in your inbox.
• Set up automatic replies and optionally provide the dates and times you want to enable this for.
• Schedule a meeting in Outlook and use Copilot to create an agenda based on provided information.

Google Workspace with Gemini vs Microsoft 365 Copilot: AI in Sheets and Excel

Gemini in Google Sheets

Businesses can use Gemini in Sheets to:

• Create tables, such as an expense tracker, generate insights based on spreadsheet data, and more.
• Detect incomplete column pairs and predict remaining values.
• Use the AI function in Google Sheets to generate text, summarize, and categorize your data.

Copilot in Excel

Businesses can use Copilot in Excel to:

• Create and understand formulas, analyze your data for insights in the form of charts, pivot tables, summaries, trends, or outliers
• Import data from web, outside of Excel, saved files in OneDrive/SharePoint, or communications from within your organization
• Highlight data you’re interested in or create custom filters
• Create new columns and rows that perform calculations based on existing data.

Google Workspace with Gemini vs Microsoft 365 Copilot: AI in Docs and Word

Gemini in Docs

Businesses can use Gemini in Docs to summarize and brainstorm ideas. You can proofread to check your grammar and spell check using Gemini. Also, Gemini allows you to:

• Draft or refine documents, create inline and cover images for your Docs
• Generate inline summaries of a document using @menu in Docs
• Create various formatted documents.

Copilot in Word

Copilot in Word helps you create a first draft, inspire ideas, and build on what you already have. Also, Copilot allows you to:

• Rewrite your text and transform text into tables with ease.
• Help you find additional details to enhance and support your document.
• Summarize your document.

Google Workspace with Gemini vs Microsoft 365 Copilot: AI in Slides and PowerPoint

Gemini in Slides

Businesses can use Gemini in Slides to:

• Generate new slides, like a meeting agenda
• Generate custom images for presentations
• Rewrite content in slides
• Generate custom images to add to your slides
• Remove backgrounds from any image in a slide
• Write or rewrite content
• Reference your Drive files as you write or create a new slide.

Copilot in PowerPoint

Businesses can use Copilot in PowerPoint to:

• Create a new presentation
• Rewrite your text
• Add a slide or image
• Add a slide from a file
• Summarize, add speaker notes to presentation
• Organize your presentation
• Translate your presentation.

Google Workspace with Gemini vs Microsoft 365 Copilot: AI in Google Meet and Microsoft Teams

Gemini in Google Meet

Gemini in Google Meet helps you:

• Take meeting notes in Docs and share with teams
• Use translated captions for more languages in real time during meetings
• Use adaptive audio to join meetings with multiple laptops in the same room without dedicated conferencing hardware
• Create custom background images
• Get studio-quality audio, video, and lighting when you join a meeting.

Copilot in Microsoft Teams

Microsoft 365 Copilot’s powerful AI capabilities in Teams make it simple for users to create and manage meetings. Users can create meeting agendas based on chat history. With the new AI capabilities, it is now easier for users to create meeting summaries. Users can also catch up on the meeting-related tasks they have missed with the new AI features.

Copilot in Microsoft Teams helps you:

• Summarize key discussion points
• Get started on documents that can be exported to Word/Excel
• Reasoning over the discussion, meeting chat to answer your questions about the meeting.

Google Workspace with Gemini vs Microsoft 365 Copilot: AI in Vids and Clipchamp

Gemini in Slides

Gemini in Vids helps you:

• Create video through a fully editable outline with suggested scenes, stock media and more
• Create an initial video storyboard with background music and more
• Provide suggested scripts per scene to help you get to your final cut faster.

Copilot in Clipchamp

Copilot in Clipchamp helps you:

• Summarize the video and identify the key points to focus on.
• Ask questions to get insights from long or detailed videos.
• Locate people, teams, or topics so you can jump to that point in the video.
• Identify calls to action and where you can get involved to help.

Note that the video transcript for Copilot needs to be more than 100 words. Copilot won’t work if the transcript is too short. Only the first transcript produced for the video will be readable by Copilot. Copilot will only be able to read the original transcript if the video has been uploaded to more than one transcript or translation.

Copilot doesn’t modify the video or create any original content. It merely responds to inquiries using the video transcript that is currently available.

Conclusion

The AI functionalities of both Gemini and Copilot are evolving at a constant pace, both with the shared intention of improving user productivity. Choosing between Gemini and Copilot will likely vary based on specific business requirements and the gaps that need to be addressed.

Microsoft 365 Copilot Vs. Google Gemini Pricing

Note that all the pricing ranges given under Microsoft 365 Copilot and Google Gemini are as per August 2025 data. Prices vary for every plan if you aren’t taking an annual subscription. The pricing is also likely to change over time. You can check the official pricing pages of Microsoft 365 Copilot and Google Gemini for more details.

Here’s a glimpse of Microsoft 365 Copilot’s plans and pricing:

Image Source: Copilot Plans and pricing

Here’s a glimpse of Google Gemini’s plans and pricing:

Image Source: Gemini plans and pricing

For a detailed comparison between each plan of Copilot and Gemini, we recommend checking their official pricing pages:

• Copilot Pricing page – Click here
• Gemini Pricing page – Click here

Leverage Copilot or Gemini with Strategic Migration

If you’re planning to use Copilot or Gemini, start by consolidating your company’s data into Microsoft 365 or Google Workspace. To do this seamlessly, you need an advanced cloud migration solution.

At CloudFuze, we help businesses streamline Copilot and Gemini-readiness when migrating to Microsoft 365 and Google Workspace while preserving key metadata – sharing permissions, version history, hyperlinks, and timestamps. This lets the AI assistants deliver richer context, which drives deeper insights, and stronger productivity for individuals and teams.

Book a consultation with our team for more details.

Here’s a Video of our Advanced Cloud Migration Tool

Frequently Asked Questions

1. Which is best – Google Workspace or Microsoft 365?

Both Google Workspace and Microsoft 365 provide similar features that can help you enhance your business. You can choose the best platform for your organization based on your company requirements.

2. Which is better for small businesses, Google or Microsoft?

It is best to choose the cloud platform for your small business based on your business needs and priorities. You can choose the best one for your business by checking security features, pricing and collaboration etc.

3. What applications are included in Microsoft 365 Copilot?

Microsoft 365 Copilot includes access to Copilot AI and works seamlessly with Word, PowerPoint, Excel, Outlook, Microsoft Teams, Microsoft Loop, and other Microsoft 365 apps.