Dropbox vs OneDrive: Comparison for Businesses 2026

Dropbox and OneDrive both have their own set of advantages for businesses planning to improve their cloud-based operations. This Dropbox vs OneDrive comparison guide is designed to help you choose the right option for your business.

What Are the Main Features of Dropbox and OneDrive for Business Users?

Dropbox vs OneDrive Pricing

Here’s a tabulation of Dropbox’s plans and pricing:

Dropbox Pricing

Note: Prices are based on October 2025 data when you take an annual subscription. You can check the official pricing pages of Dropbox for more details.

Here’s a glimpse of Dropbox’s plans and pricing:

Image Source: Dropbox Pricing

OneDrive Pricing

Note: Prices are based on January 2026 data when you take an annual subscription.

Here’s a glimpse of Dropbox’s plans and pricing:

Image Source: OneDrive Pricing

Here’s a tabulation of OneDrive’s plans and pricing with Teams:

Here’s a glimpse of OneDrive’s plans and pricing including Teams:

Image

Image source: OneDrive (Teams Included)

Here’s a tabulation of OneDrive’s plans and pricing without Teams:

Here’s a glimpse of OneDrive’s plans and pricing without Teams:

Image source: OneDrive (Teams Excluded)

Note: Prices are based on January 2026 data when you take an annual subscription. You can check the official pricing page of OneDrive for more details.

For detailed comparison between each plan of Dropbox and OneDrive, we recommend checking their official pricing pages:

• Dropbox Pricing page – Click here
• OneDrive Pricing page – Click here

If you are confused about selecting OneDrive vs Dropbox for business users, choose the one based on your business requirements.

Microsoft provides OneDrive business plans such as with and without Teams. Enterprises can benefit from this by choosing their required plan and enhancing their business overflows.

Dropbox vs OneDrive: AI Integration

Dropbox’s AI Integration with Dash

Dash AI-powered search works across your apps, recent files, and the tools you use every day. Users can search through Dash over Dropbox, Google Drive, OneDrive, email, and more. Dash understands your context and delivers the right results in seconds.

Users can ask questions about your projects or even help write a great email report or proposal. Users can group files and links from different apps. Then you can share them.

Dash also allows you to add a stack for new projects and new hires. Dash also suggests related content to add to your work, helping admins manage who has access to content from a single place.

OneDrive AI Integration

Copilot Integration with OneDrive

Copilot in OneDrive helps you interact with your files and streamline your business workflow. OneDrive combined with Copilot helps you:

• Get information from documents without even opening them.
• Compare your files across multiple documents in a single click.
• Generates audio overviews for Word documents, PDFs, and Teams meeting recordings with transcripts.
• Summarize OneDrive files.
• Generate insights from your documents.

Dropbox vs OneDrive: Integration

Dropbox integrates seamlessly with Microsoft 365, Google Workspace, and other third-party apps like Slack and Trello. It also offers Dropbox Paper for real-time document creation and editing.

Dropbox allows you to perform integrations with major well-known platforms such as:

• Microsoft
• Google Workspace (Google Docs, Sheets, and Slides)
• Adobe
• HubSpot
• AWS
• Autodesk
• Canva
• Slack
• Zoom
• Dropbox Sign
• Jira
• Asana
• Trello
• WeVideo, etc.

OneDrive is built into Microsoft 365’s ecosystem and offers seamless integration with all Microsoft 365 apps. OneDrive allows you to integrate with applications such as:

• Office 365
• Docusign
• Salesforce
• Canvas
• Trello
• Zapier
• Zoom, etc.

Dropbox vs OneDrive: File Synchronization

Dropbox allows you easier file access. Users can save files to the Dropbox folder on their computer. And they will synchronize automatically with the mobile device. Cloud file sync is available on mobile devices like:

• iPhone
• iPad, and
• Android via the Dropbox mobile app.

You can auto-sync newly saved or updated files. A green checkmark next to your files ensures full sync of your content. Dropbox backs up earlier versions for up to 30 days, or versions older than 180 days.

OneDrive allows you to sync files between your computer and the cloud. You can access OneDrive files on your computer or mobile device, and even through OneDrive.com.

You can work with synced files in File Explorer. You can access OneDrive files when you’re offline. Whenever you’re online, your changes and others will sync automatically.

Dropbox vs OneDrive: File Sharing

Dropbox File Sharing

You can send/share Dropbox files to those with or without a Dropbox account. Create a shared link from your Dropbox desktop/mobile app for iOS or Android. Then share the link via chat, text, or email. Anyone with the shared link can view and download the Dropbox file.

With a shareable link, users can securely transfer photos, videos, zipped folders, and large CAD files to Dropbox. Users can share links and files from anywhere, using a phone, tablet, or computer. One can share files up to your cloud storage space quota, starting at 2 GB.

You can check changes to an online file, such as adding, editing, deleting, renaming, or moving it. Modifications made to a shared file get automatically updated and synced for users.

You can also upload and share files by creating a group, adding members, and inviting the group to shared folders. You can set permissions like read-only or edit access for your Dropbox folder and manage your sharing options.

OneDrive File Sharing

Your OneDrive files are private until you share them. When you share OneDrive folders with Edit permissions, people you share with can add them to their own OneDrive.

Any updates they make sync with the shared folder. Users can only add shared folders to their OneDrive, not individual files. If you want others to see specific files, place those files in a separate folder and share that folder.

In terms of file sharing, Dropbox and OneDrive offer identical functionalities. Both cloud platforms offer several ways to share files, including sharing a link to a file or folder, inviting others to collaborate on a file or folder, and creating a shared folder where multiple users can access and collaborate on files. Dropbox and OneDrive allow users to set permissions for shared files and folders, such as read-only or read/write access, and expiration dates for shared links.

Dropbox vs OneDrive: Security Comparison

Dropbox Security

Dropbox uses 256-bit AES and SSL/TLS encryption along with two-factor authentication. Dropbox offers advanced sharing controls like password protection, expiration dates, and easy revocation of files and folders.

Dropbox meets security standards like GDPR compliance and support for HIPAA and SOC 1, 2 and 3 compliances. For more details, you can check out here.

Files added to a Dropbox cloud storage account sync to secure online servers in data centers across the United States. Additional storage servers are available in the EU, UK, Australia, and Japan for eligible Dropbox team plan users.

OneDrive Security

Your OneDrive data in transit and at rest is protected using Transport Layer Security (TLS) encryption. Each file is encrypted at rest using a unique AES-256 key. The system encrypts these keys with a set of master keys stored in Azure Key Vault.

Security features supported in Microsoft OneDrive are as follows:

How Do Major Cloud Storage Platforms Handle Data Backup and Recovery for Businesses?

Major cloud storage platforms handle data backup in a secure way. Backup handling techniques include:

Dropbox Backup

Backup comes up with all Dropbox plans. Users can easily access their backed-up files anytime, anywhere, from their computer, through our mobile app, or on the web.

OneDrive Backup

1. Open OneDrive settings (select the OneDrive cloud icon in your notification area, and then select the OneDrive Help & Settings icon, then Settings.)
2. Go to the Sync and backup tab.
3. Select Manage backup.

To start backup, toggle any folder that says Not backed up, and then select Save changes.

How to Perform Transition from Dropbox to OneDrive?

If you’re already using Dropbox, Microsoft OneDrive is a compelling alternative. Since the OneDrive platform comes with Microsoft 365, the transition and business workflows will be seamless. Plus, OneDrive helps you elevate the collaborative file sharing experience with your teams.

Enterprises can copy data from Dropbox to OneDrive with complete data and metadata replication with our advanced cloud migration platform. CloudFuze Migrate makes it even easier with:

• End-to-end encryption for data transfer
• Support for businesses of all sizes
• Pre- and post-migration support
• Migrates Dropbox data along with necessary file features with no downtime

If you need help with adoption, or switching among platforms, CloudFuze’s services help you ensure success in your transition journey.

Here’s a Video of Our Tool Performing Dropbox to OneDrive Migration

CloudFuze’s Real World Case Study – Dropbox to OneDrive and SharePoint

Our team at CloudFuze has created Dropbox to Microsoft 365 migration success stories for several enterprises. Here’s a brief overview of one such success story:

Michigan State University wanted to transfer from Dropbox to Microsoft 365 (OneDrive for Business and SharePoint). We helped them migrate 1,000+ users and 50+ TB of data, with necessary metadata such as shared links, sharing permissions, internal and external shares, in-line comments, and version history. Learn more about this case study here.

Planning to Migrate from Dropbox to OneDrive?

If you’re searching for a one-stop migration solution to transfer Dropbox to OneDrive, you are at the right place. CloudFuze Migrate helps you transfer your enterprise data and metadata seamlessly from Dropbox to OneDrive.

Contact our data migration experts for a free consultation!

Frequently Asked Questions

1. How to migrate data from Dropbox to OneDrive?

Companies can migrate data along with necessary metadata from Dropbox to OneDrive without challenges using a reliable migration tool. CloudFuze Migrate helps you with seamless migration to OneDrive while ensuring accuracy.

2. Cloud storage providers with highest security standards for business data?

Microsoft 365, Google Workspace, Dropbox, Box etc. are top cloud storage providers with the highest security standards for business data. Choose a trusted migration provider to perform your cloud transition.

CloudFuze Migrate ensures enterprise-grade security through OAuth, RSA-2048 encryption, and compliance with GDPR, SOC 2 Type 2, ISO 27001.

3. Which one to choose – OneDrive vs Dropbox for business teams?

With several notable features, the OneDrive storage platform is better than Dropbox with enhanced security features, application integration, and AI capabilities. Users can choose the OneDrive plan with or without Teams according to their business requirements.

4. How to switch from one business cloud storage service to another without data loss?

Businesses can switch from one business cloud storage service to another without data loss by choosing a reliable cloud migration provider. Our end-to-end migration platform allows you to seamlessly migrate from leading cloud platforms accurately.

5. Best cloud storage for Microsoft 365 users?

Businesses can choose the best cloud storage platform for their Microsoft 365 users by considering factors such as:

• Enterprise user count and storage requirements
• Business application requirements
• Available licenses.

Users can choose the OneDrive platform since it provides 2 options such as including or excluding Teams.