1. Introduction

Since Dropbox and OneDrive for Business are two completely different cloud storage services, their built-in proprietary features differ which creates technical challenges.

For example, transferring comments and version history of Dropbox Paper to Microsoft Word in Microsoft 365 can be a technical hurdle.

Dropbox Paper Demo doc
A migration tool like CloudFuze can help solve or find alternative solutions to such migration challenges.

This guide focuses on Dropbox to OneDrive for Business migration. We have demoed each step to make it easier for you to truly and deeply understand the migration processes.

If you don’t have the time to read the entire guide, swiftly contact our migration team, submit your question, and let us know your migration needs.

If you are an individual user planning to migrate personal files, you can read our Dropbox to OneDrive personal migration guide. You can also subscribe to a personal migration plan.

2. Dropbox to OneDrive for Business Migration Challenges

Replicating a similar Dropbox usage environment in OneDrive for Business helps companies avoid workflow disruptions when making the switch to Microsoft 365 (Office 365). However, many IT admins/managers can face technical challenges in order to do this.

The most complex migration challenges come from Dropbox-specific features such as Dropbox note-taking, Dropbox file transfer, Dropbox password management, and Dropbox document tracking.

Dropbox tools

Since Dropbox collaboration apps are exclusive to the platform, an alternative is required to transform their files into types that are compatible with OneDrive for Business and Microsoft 365 collectively.

Similarly, file extensions (e.g. .dwg) of apps downloaded to Dropbox via Dropbox App Center need to be preserved.

Dropbox app extensions

The second level of migration challenges comes with metadata, internally and externally shared links, file comments and sharing permissions, root and subfolder permissions, and timestamps.

From OneDrive for Business standpoint, ~ ” # % & * : < > ? / \ { | } characters pose a migration challenge as Microsoft 365 doesn’t support these characters for files and folder names.

To maintain all the properties of Dropbox account files when migrating them to OneDrive for Business, and to resolve unsupported characters, a migration tool like CloudFuze plays a crucial role.

3. How Can CloudFuze Work for Your Migration Needs?

At CloudFuze, we understand the pain points of businesses planning to migrate from one cloud suite to another. As a company ourselves, we know just how important it is to preserve every minor attribute of data when migrating them.

Our migration tool, CloudFuze X-Change is designed to mitigate real-world problems businesses (small and large) face when migrating cloud data.

By combining features such as sharing permissions and comments transfer, version history and timestamp maintenance, and delta migration with managed migration, we’ve helped businesses migrate successfully.

Capability Managed Migration Regular Migration
Platform Availability
Technical Support Enterprise-Grade Support
Dedicated Migration Manager and Team X
Pre-Migration Analysis X
Project Planning Assistance X
Project Management with IT Teams X
Migration Monitoring and Issue Escalation X
Daily Reporting and Status Updates X
Migration Best Practices Guidance X
End-User Coordination and Support X

One of the important highlights of CloudFuze X-Change is flexibility in deployment. Unlike competitors, we offer you the option to either use CloudFuze X-Change in its SaaS server, in a private server, or deploy it in your own data center.

For example, one of our top-tier clients, The United States Senate, deployed CloudFuze X-Change as a standalone program in their private data center for fully protecting the sensitivity of the government data when migrating to Microsoft 365.

US Senate case study
Learn more about our US Senate case study here.

Learn about our pricing plans. For the cost estimation of your migration needs, request a quote.

4. Dropbox to OneDrive for Business Migration Steps

In order to move files from Dropbox to OneDrive for Business, you need to create an account with CloudFuze. Please keep in mind that business migration requires a quote from our team. Users planning to migrate personal files can subscribe for a plan.

Migration Prerequisites:

  • A CloudFuze account (Enterprise trial available on request)
  • Dropbox for business admin login credentials
  • OneDrive for Business (Microsoft 365/Office 365) admin login credentials

1. Login and Audit Your Dropbox Account

Before attempting to migrate content from a Dropbox Business account to OneDrive for Business, log in to your Dropbox account and have a good look at the content, and audit it.

For the demo purpose, we shared the screenshot of a demo Dropbox account. Upon successful migration, these files and folders will be migrated to OneDrive for Business account.

Logging into and analyzing Dropbox account

2. Create a CloudFuze Account

Go to CloudFuze webapp to create a free CloudFuze account. CloudFuze offers a limited trial for business users to test the service. Alternatively, you can request an enterprise trial if you would like to test all of its capabilities and true performance.

You may even request a demo where our business migration teams walk you through the product and give a live demo.

Create and log into CloudFuze account

3. Add Your Dropbox Business Account to CloudFuze

Click on the Dropbox logo that you can see listed in the business clouds section. Avoid adding Dropbox from the personal clouds list as this is a multi-user business migration.

Add Dropbox to CloudFuze

4. Enter Dropbox Account’s Admin Credentials

Enter your company’s Dropbox admin login credentials and click on the Sign-in button.

Log into Dropbox

5. Now, Add OneDrive for Business

Search for OneDrive for Business logo and click on it. 

Add OneDrive for Business to CloudFuze

6.  Authorize OneDrive for Business Account

Enter your OneDrive for Business/Office 365 admin login details and click on the Next button.

Authorize OneDrive for Business

7. Provide OneDrive for Business Access

CloudFuze requires access to your OneDrive for a Business account to map data and transfer it. Review all the permissions if you would like and then provide access. 

Grant CloudFuze ODFB access

8. Check Whether Clouds Are Added

Click on the Clouds icon and go to the Manage Clouds tab. Check if you can see both Dropbox and OneDrive accounts.

Check added clouds

9. Initiate the Migration Process

Click on the Team Migration icon in the menu on the left. You need to select a few options before the file migration process begins.

Start migration

10. Select Source and Destination Accounts

Select Dropbox as source clouds and OneDrive for Business as the destination.

Choose source and destination clouds

11. Map Users

CloudFuze has a built-in user-mapping capability called Auto-map that automatically matches users in Dropbox and OneDrive based on their email alias. Click on it to map all users. 

Auto-mapping users

12. Choose Users to Migrate

You can migrate all users in Dropbox Business account or a selected few users. You can remove the users from Auto-map by clicking on the delete icon next to them.

Searching for users to migrate

13. Manual or CSV Migration

If you need to migrate data between different user accounts, use the CSV method. In CSV migration, you can create a CSV file with list users and folder path information to migrate data.

Manual migration

14. Select Users and Click on the Next Button

Once the users are selected, click on the Next button.

Choose users

15. Configure a Few Migration Options

Enter the migration job name. Add any additional emails if you would like to so that they also receive migration notifications. Leave the rest of the thing to default if you are transferring content for the first time.

Adjust final settings

16. Preview and Start Migration

Preview your migration and click on the Start Migration button once everything looks good.

Start migration

17. Migration is in Progress

This status shows that the migration is currently in progress. 

Migration progress status

18. Migration Has Been Completed

Once the data is transferred, the status will be changed to Processed.

Migration completion

19. Demo Content Migrated

Files and folders in our Dropbox demo account have been successfully transferred to the OneDrive for the Business account along with the sharing permissions.

Verifying migration completion

If you would like to migrate from Dropbox to Onedrive for Business Migration, please contact our business migration team for a quote or demo.

5. Dropbox to OneDrive for Business Migration FAQ

1. How do I transfer sharing permissions when migrating data from Dropbox to OneDrive?

For business needs, it’s best to use a migration tool like CloudFuze that can migrate large volumes of data along with sharing permissions, timestamps, file version history, internal document comments, etc.

2. How to ensure data safety when migrating from Dropbox to OneDrive for Business account?

Using authorization protocols such as OAuth and REST API helps maintain privacy and data safety. CloudFuze uses these two protocols to ensure data and privacy protection is maintained through and through for every business migration.

3. Will the changes made to the data during migration be reflected in the destination cloud?

Yes, doing this is possible with delta migration, also known as incremental migration. After the one-time migration is complete, initiating and completing the delta migration will transfer all the changes made to the data during the migration period to the destination cloud account.

4. Will app extensions in Dropbox (downloaded from Dropbox App Center) be migrated to OneDrive for Business account?

No. Adding 3rd party app extensions to Dropbox user accounts is a Dropbox-specific feature and can’t be transferred to OneDrive for Business or any other cloud account. What can be transferred is the format and extensions of the files (eg: .dwg, .png, etc) of the 3rd party apps.

5. Will data size be affected when migrating Dropbox account to OneDrive account?

Yes, but only to a minimal extent. Migrated data can or may have a slightly lower size due to compression (cloud compression). However, the subtle differences in size will not affect data properties.

6. What will happen to my Dropbox notes when migrating to OneDrive for Business?

Your Dropbox notes (Dropbox Paper) will be converted to Microsoft Word documents when migrating from Dropbox to OneDrive for Business with CloudFuze.

7. What will happen to my Google files when migrating to OneDrive for Business?

All your Google files in Dropbox, Google Docs, Google Slides, and Google Sheets will be converted to Microsoft Word, Microsoft PowerPoint, and Microsoft Excel when migrating from Dropbox to OneDrive for Business with CloudFuze.

8. Can I migrate permissions of the root folder and of the subfolders inside it?

Yes, CloudFuze X-Change is designed to migrate root folder as well as subfolder permissions. For Dropbox to OneDrive for Business migration combination and other popular cloud suites, CloudFuze X-Change also migrates timestamps of every file.

9. Will there be any downtime when migrating high-volume data to OneDrive for Business?

That completely depends on the system and/or platform that’s used to migrate high-volume data. In cases where the migration tool is moving files and folders, there can be some level of risk for downtime.

However, a migration tool that uses automation, like ClouFuze, automates data copy/paste sequences as per the user mapping that’s set up prior to the migration. This way, there’s no risk of downtime which, in turn, helps businesses avoid workflow disruptions.

10. What are the real-world issues that may occur even when using the best migration tool/service?

Bandwidth throttling is one of the real-world issues that can occur even when you are using a top-tier migration tool such as CloudFuze X-Change.

In many real case scenarios, cloud storage service providers such as Dropbox, Box, Google, etc, can throttle high-volume data migration to limit the data transfer bandwidth. As a result, bandwidth throttling can slow down the migration speed and delay the overall migration project.

In this type of scenario, CloudFuze reaches out to the cloud service provider in order to resolve bandwidth throttling.

Start Migration Now

CloudFuze supports more than 40 cloud Migration services including Google Drive, Dropbox, Amazon, and Box etc.