How to Choose the Best B2B SaaS Subscription Management Tool

Is your finance team overspending on mismanaged software subscriptions?

Not only you but many businesses without a proper B2B SaaS Subscription Management tool face inefficiency due to human error.

At CloudFuze, we offer a SaaS management software that automates manual license renewals and gives full visibility over your organization’s SaaS stack.

In this blog post, you’ll discover what a B2B SaaS subscription tool is, features to look for in the best subscription management tool, and why CloudFuze Manage is the best one.

What is a B2B SaaS Subscription Management Tool?

A B2B SaaS subscription management tool is a software or platform that helps businesses efficiently manage their ongoing customer plans, such as monthly or yearly subscriptions. It handles tasks such as billing, invoicing, and making sure customer renewals are managed automatically without any manual effort.

How to Choose the Best B2B SaaS Subscription Management Tool for Your Organization?

If you’re managing a long list of SaaS tools, keeping track of licenses, renewals, and costs can get out of hand. That’s where a B2B SaaS subscription management tool becomes essential. But how do you know which one is the right fit?

This guide is to help you choose the best tool for your business:

1. Firstly, Identify Your Needs

Before searching for solutions, define your requirements:

  • How many SaaS tools are you managing?
  • Are renewals being missed often?

Are there any unused or duplicate SaaS subscriptions in your company?
The clearer your needs, the easier it is to find a solution.

2. Look for a Tool that offers Full Visibility

A good platform provides a unified dashboard that allows you to view all your SaaS tools, monitor usage and spending, and receive notifications of upcoming renewal dates.

3. Make Sure to Prioritize Automation

Look for features like:

  • Auto-renewal tracking.
  • License provisioning and de-provisioning across the departments.
  • Alerts for upcoming renewals.

4. Integration and Scalability

Your tool should connect and grow easily with your current systems, SSO providers like Okta, accounting tools like NetSuite, and productivity suites like Google Workspace. The more and more integrations it supports, the smoother your workflows will be.

5. Check for Compliance and Security

Verify for:

  • SOC 2 Type 2, ISO 27001, or GDPR readiness.
  • Role-based permission controls.
  • Secured data storage and audit trails.

6. Choose a Tool with Optimization Insights

Top-tier platforms like CloudFuze SMP offer insights on:

  • Underutilized apps.
  • Duplicate subscriptions.
  • Opportunities to consolidate apps easily.

7. Reporting and Analytics

Make sure the platform offers:

  • Real-time analytics.
  • Customizable dashboards.

Because clear reporting enables you to make informed decisions.

8. Test the UX

The tool should be intuitive for both technical and non-technical users.

CloudFuze Manage: The Best B2B SaaS Subscription Management Tool

Our SaaS management platform is one of the best SaaS subscription management tools because:

CF manage features

1. You get 100% visibility over your SaaS subscriptions from a single dashboard.

With our leading SaaS management app, you can view all your SaaS tools in one place. This centralized dashboard enables you to monitor usage, track renewals, and make informed decisions without needing to switch between multiple platforms.

2. Our platform automatically identifies potential savings opportunities, helping you reduce SaaS spend by up to 30%.

You don’t have to dig through spreadsheets to find cost leaks. Our SMP automatically highlights underused apps and duplicate subscriptions, so you can cut waste and save up to 30% on your SaaS expenses.

3. You stay ahead of SaaS security risks by detecting Shadow IT with our subscription management tool.

CloudFuze Manage helps you detect unauthorized tools being used across your organization. You can act quickly to reduce SaaS security risks and make sure all software aligns with your company’s policies.

4. CloudFuze Manage optimizes your license usage and prevents overpayment.

You avoid paying for unused or misassigned licenses. Our SaaS management solution tracks license activity and helps you reassign or remove them efficiently, keeping your SaaS spend lean and accurate.

5. You save time by automating renewals, onboarding, and offboarding.

Manual processes slow you down. With CloudFuze Manage, you automate business workflows like renewals and user transitions, freeing up your team to focus on strategic tasks.

6. CloudFuze’s SMP supports industry standards, making sure your data remains protected.

You stay compliant with regulations like GDPR and SOC 2 Type 2. Our tool ensures secure data handling and provides audit-ready reports to meet your governance needs.

7. You integrate it smoothly with 50+ major tools like Dropbox, Slack, Microsoft 365, Google Workspace, Salesforce, LinkedIn, and more.

CloudFuze Manage fits right into your existing tech stack. You can connect easily with the tools your teams already use, enabling seamless data flow and better control across platforms.

Here’s the preview of our platform’s “Integrations” panel with 50+ major apps:

Integrations Panel Preview

Optimize Your SaaS Subscriptions with Our SMP

Choosing the right SaaS subscription management tool is important for governing your subscriptions effectively. With clear visibility in your tech stack, you’re better equipped to grow efficiently and securely.

With CloudFuze Manage, you can streamline your SaaS operations and easily remove unused subscriptions.

Start your free trial today!

FAQs

1. What’s the difference between SaaS subscription management and SaaS spend management?

SaaS subscription management focuses on tracking and controlling software licenses and renewals, while SaaS spend management emphasizes monitoring, analyzing, and optimizing the overall costs associated with SaaS tools across the organization.

2. Can a subscription management tool help during mergers or acquisitions?

Yes, you can simplify SaaS transitions during mergers or acquisitions with a subscription management tool. With our SMP, you gain full visibility, quickly consolidate tools, and transfer licenses without disrupting operations.

3. Can CloudFuze Manage track both monthly and annual SaaS subscriptions?

Yes, you can track both monthly and annual SaaS subscriptions with CloudFuze Manage. It provides you with full visibility into billing cycles, enabling you to manage renewals, forecast spending, and prevent missed payments or duplicate charges.