Streamline Admin Governance and Role Control After Migration
Establishing proper cloud governance is one of the most important focus areas for businesses after moving users and data to a new cloud platform. It all starts with properly planning the migration and laying the groundwork for smooth admin governance.
Key Takeaways:
Ensure Accurate Replication of Permissions and User Roles
When you achieve accurate application of sharing permissions and user roles during migration, it becomes much easier to establish governance in the new cloud platform.
When planning the migration, make sure that your IT team maps sharing permissions accurately.
At CloudFuze, we can help you streamline this process with our migration tool’s permission mapping functionality that automatically maps permissions between source and destination cloud users.
We also ensure conversion of source cloud user roles into matching roles in the destination cloud. For example, if you are migrating from Box to Microsoft 365, role conversions would look something like this:
| Box | OneDrive |
|---|---|
| Owner | Owner |
| Co-owner | Manager |
| Viewer Uploader | Edit |
| Previewer Uploader | Edit |
| Uploader | Edit |
| Editor | Edit |
| Uploader | Edit |
| Previewer | Read |
| Viewer | Read |
Understand the Governance Structure of the Destination Cloud
Before you establish governance, it is important to understand the governance structure of the destination cloud platform. Often, governance structure varies from one cloud platform to another. So, make sure to understand:
- Admin privileges: The kind of privileges admins have, such as full ownership, security privileges, billing privileges, etc.
- Identity and access management models: The types of identity and access management models available, such as policy based, role based, etc.
- Hierarchy: the types of hierarchical structure, such as subscription based, account based, etc.
Create Admin Structure in the Destination Cloud
After having completed the migration, the next important task is to create admin structures in the destination cloud. One important decision to make is to understand whether you want to recreate the old admin structure or create a different one.
Your company’s security and compliance requirements should also play an integral role in the decision-making part.
Start creating the admin structure by establishing levels. Here is a simple structure based on various levels and privileges:
| Functions | Level 1 | Level 2 | Level 3 | Level 4 |
|---|---|---|---|---|
| Control | Organization-wide control | Security | Workloads | Audit roles (read only) |
| Privileges | Account creation and deletion, identify providers, etc. | Establishing security and compliance policies, quotas, etc. | Creating and managing groups, shared drives, libraries, projects, etc. | |
| Admins and members | Root-level admins, super admins | 2nd tier admins/contributors | 3rd tier admins/contributors | Read-only members |
Migrate Successfully and Streamline Governance with CloudFuze
Leverage our industry-leading cloud migration solutions to migrate your company’s users, data, and metadata successfully.
With experience in helping over 10,000+ businesses migrate successfully, we can meet your entire migration needs while helping you streamline governance post migration.
Contact us today for a free and no-obligation demo of our migration tool.
Frequently Asked Questions
1. What are the main components of admin governance and role control?
Setting up admins, defining roles, establishing security and compliance polices, etc., are some of the main components of admin governance and role control.
2. How can organizations implement admin governance and role control in cloud environments?
The first step is having entire users and data consolidated into a single cloud platform. Then, prepare a governance strategy that addresses org-wide control and management through various administrative levels. For more information, read this entire guide.
3. What are the common challenges organizations face when implementing admin governance and role control?
The challenges lie mainly in decision making. You must decide the type of administrative structure that will work the best for your company, such as role-based or people-based. Equally important is to understand the cloud platform’s governance structure during the decision-making process.
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