How CloudFuze Handle User Mapping During Tenant Migrations?

When enterprises move from one cloud tenant to another, such as from Google Workspace to Google Workspace or Microsoft 365 to Microsoft 365, user mapping becomes one of the important sections in their journey. Incorrect mapping may lead to data landing in the wrong accounts, users losing access to their files or emails, and disrupted collaboration.

At CloudFuze, we meet this challenge with precision and intelligence through two strong approaches: Auto-Mapping and CSV-Based Mapping. Both assure that every user, mailbox, and permission is moved securely and correctly from the source tenant to the destination tenant.

User Mapping in Tenant Migration

User mapping means establishing a path between the users in the source tenant, which is the current environment, and their corresponding accounts in the target tenant or new environment.

For example, if alex@companyA.com is moving to alex@companyB.com, CloudFuze migrates all of Alex’s emails, Drive files, calendar events, and sharing permissions into the correct account in the new tenant without data loss or misplacement.

This mapping ensures that the right data reaches the right user during the migration and after.

How CloudFuze Simplifies User Mapping

Our platform caters to thousands of users and petabytes of data and, depending on the migration scenario, can offer two reliable user mapping options:

Auto-Mapping and CSV-Based Mapping.

1. Auto Mapping: Intelligent Mapping for Speed and Accuracy

Auto-Mapping is an automated user matching feature of CloudFuze wherein the cloud product automatically detects and pairs users between source and destination tenants when the usernames or email structures follow a similar pattern.

This is especially useful during migrations where the username would remain constant, and just the domain changes, for example, in rebranding or domain consolidation.

Example:

In this case, the system of CloudFuze will automatically recognize the same usernames and map them properly to their corresponding domain accounts. No manual input is needed.

Benefits of Auto-Mapping:

• It is fast and efficient to map thousands of users with just a click.
• Minimizes human error in large-scale migrations.
• No manual work needed. Ideal for simple domain changes.
• Works perfectly for organizations handling thousands of users.

Auto-mapping enables the IT team to confidently start migrating on day one, knowing each user’s data will land in the correct account.

2. CSV-Based Mapping: Full Control for Complex Migrations

CloudFuze provides CSV-Based Mapping, especially for more complex migrations with regards to mergers, acquisitions, or restructuring where usernames or domains may have changed.

This provides the ability to upload a CSV file that defines one-to-one mappings between the source and destination user accounts.

Example:

Because the destination usernames are different from the source in this case, auto-mapping alone would not work. CSV-based mapping provides full flexibility to the IT team and control in manually pairing every user with accuracy.

Advantages of CSV-based Mapping:

• Customizable: Ideal for reorganizations or changes in username.
• Precise control: IT administrators can define mappings manually.
• Scalable: Supports bulk uploads for thousands of users.
• Error detection: Our tool checks the CSV file for any duplicate or inactive users before proceeding with migration.

Once uploaded, CloudFuze automatically validates the mapping and confirms it before the actual migration to make sure that the data is transferred clean and correct.

Want to explore how to get CSV mapping right in M365 migrations? Read our detailed guide: CSV Mapping Tips for M365 Tenant-to-Tenant Migration.

Accuracy and Data Integrity

Our tool, CloudFuze Migrate, ensures, irrespective of the applied method:

• 1:1 mailbox accuracy means every file, email, and calendar event is going into the right account.
• Permission preservation so that user and group access remain intact.
• No data loss; files and metadata will be transferred securely.
• The progress of migration and user mapping can be tracked from one dashboard by the IT teams.

Why CloudFuze Is the Enterprise Choice for Accurate, Petabyte-Scale User Mapping

• Supports petabyte-scale data and tens of thousands of users with ease.
• Supports both automated and manual mapping (CSV) workflows.
• Offers real-time monitoring and detailed audit logs.
• Offers end-to-end encryption, with GDPR and ISO 27001 compliance.

Whether your organization is consolidating domains, merging tenants, or restructuring user identities, CloudFuze ensures that your user mapping process is accurate, secure, and efficient.

Get 100% Accurate Transfers with CloudFuze Auto-Map & CSV

We simplify the complex step of user mapping using intelligent automation with flexible configuration. Our Auto-Mapping saves time and eliminates human error, while CSV-Based Mapping gives total control to enterprises for complex user structures. They ensure that each file, email, and permission finds its rightful place securely, efficiently, and at scale.

Contact us today to plan your next tenant migration confidently with us.

Frequently Asked Questions

1. What is user mapping in tenant migration?

User mapping refers to the linking of the source tenant user accounts with their respective user accounts in the destination tenant. This ensures that the data, emails, and permissions will be migrated to the right users.

2. Does CloudFuze support both manual and automated user mapping?

Yes, CloudFuze provides automated user mapping for standard migrations and CSV-based mapping for more complex or customized scenarios.

3. How does CloudFuze ensure user mapping accuracy?

CloudFuze confirms all mappings-automated or based on CSV before the actual migration starts. It verifies that all destination users and paths exist so that no data gets misassigned.

4. Can CloudFuze handle user mapping for large-scale enterprise migrations?

Of course, the CloudFuze platform is designed to manage thousands of users and even petabyte-scale migrations with precision, security, and compliance in mind.