Dropbox vs OneDrive: Comparison for Businesses

Dropbox and OneDrive both have their own set of advantages for businesses planning to improve their cloud-based operations. However, when it comes to choosing between the two, it is crucial to explore all the plans and their respective features.

So, whether you are representing a small or medium business or a large enterprise, this Dropbox vs OneDrive comparison guide is designed to help businesses choose the right option between the two.

Dropbox vs OneDrive: Pricing

It is best to check all necessary aspects before you migrate from Dropbox to OneDrive for your enterprise. Consider important factors such as storage options, team size restrictions, applications included etc. when checking out cloud storage along with pricing ranges.

Dropbox Pricing

Note: Prices are based on October 2025 data when you take an annual subscription. You can check the official pricing pages of Dropbox for more details.

Here’s a glimpse of Dropbox’s plans and pricing:

Image Source: Dropbox Pricing

OneDrive Pricing

Note: Prices are based on October 2025 data when you take an annual subscription. You can check the official pricing page of OneDrive for more details.

Here’s a glimpse of OneDrive’s plans and pricing:

Image Source: OneDrive Pricing

For detailed comparison between each plan of Dropbox and OneDrive, we recommend checking their official pricing pages:

• Dropbox Pricing page – Click here
• OneDrive Pricing page – Click here

From the above Dropbox vs OneDrive pricing comparison, we can see that while Dropbox comes with a free plan, OneDrive provides the lowest-priced plan at $5, which can greatly benefit small and medium businesses.

Microsoft provides OneDrive business plans such as with and without Teams. Enterprises can benefit from this by choosing their required plan and enhancing their business overflows.

Dropbox vs OneDrive: Office Apps Integration

Dropbox and OneDrive offer different levels of integration with office collaboration apps. Dropbox integrates seamlessly with Microsoft 365, Google Workspace, and other third-party apps like Slack and Trello. It also offers Dropbox Paper for real-time document creation and editing.

If you are looking for creative business integrations, you can integrate Dropbox with apps like Adobe Creative Cloud, Canva, and WeVideo. Businesses can connect and close business deals with Dropbox integrations like Slack, Zoom, and Dropbox Sign. Dropbox also enables integrations with Google Workspace, Microsoft, HubSpot, Adobe, AWS, Autodesk, etc.

OneDrive is built into Microsoft 365’s ecosystem and offers seamless integration with all Microsoft 365 apps. For example, it integrates with Microsoft Teams for real-time document editing, communication, and virtual meetings. The choice between Dropbox and OneDrive for office collaboration app integration depends on the specific needs and preferences of the user or team.

OneDrive lets you work together with several useful apps such as Trello, Zoom, Docusign etc. Along with these, you can upload video in seconds from OneDrive to Vimeo and share with others. OneDrive also easily integrates with Office 365 applications.

So, in comparison, Dropbox offers a broader range of third-party app integration, while OneDrive delivers deeper integration with the Microsoft Office suite.

Dropbox vs OneDrive: File Synchronization

Dropbox allows you easier file access. Cloud file sync is open on Windows, Mac, iPhone, iPad, and Android via the Dropbox mobile app. You can auto-sync newly saved or updated files. A green checkmark next to your files ensures full sync of your content.

Dropbox backs up earlier versions for up to 30 days, or versions older than 180 days. This allows you to recover an earlier version of file sync with no hassles.

However, there are some differences in terms of the user interface and ease of use. For example, some users find Dropbox’s selective sync feature more intuitive and easier to use, while others prefer OneDrive’s integration with Microsoft 365.

The Dropbox desktop app allows you to access files and folders even when you are offline. Dropbox will automatically update folders and files once you are back online. You can also choose specific files to view and edit when offline on a smartphone.

OneDrive allows you to sync files between your computer and the cloud. You can access OneDrive files on your computer or mobile device, and even through OneDrive.com. You can work with synced files in File Explorer. You can access OneDrive files when you’re offline. Whenever you’re online, your changes and others will sync automatically.

Both Dropbox and OneDrive offer automatic file synchronization, which means that any changes made to a file on one device will be automatically synced across all devices connected to the same account.

Dropbox vs OneDrive: File Sharing

Dropbox File Sharing

You can send/share Dropbox files to those with or without a Dropbox account. Create a shared link from your Dropbox desktop/mobile app for iOS or Android. Then share the link via chat, text, or email. Anyone with the shared link can view and download the Dropbox file.

You can check changes to an online file, such as adding, editing, deleting, renaming, or moving it. Modifications made to a shared file get automatically updated and synced for users.

You can also upload and share files by creating a group, adding members, and inviting the group to shared folders. You can set permissions like read-only or edit access for your Dropbox folder and manage your sharing options

OneDrive File Sharing

Your OneDrive files are private until you share them. When you share OneDrive folders with Edit permissions, people you share with can add them to their own OneDrive.

Any updates they make sync with the shared folder. Users can only add shared folders to their OneDrive, not individual files. If you want others to see specific files, place those files in a separate folder and share that folder.

In terms of file sharing, Dropbox and OneDrive offer identical functionalities. Both cloud platforms offer several ways to share files, including sharing a link to a file or folder, inviting others to collaborate on a file or folder, and creating a shared folder where multiple users can access and collaborate on files. Dropbox and OneDrive allow users to set permissions for shared files and folders, such as read-only or read/write access, and expiration dates for shared links.

Dropbox vs OneDrive: Security

Dropbox Security

Dropbox uses 256-bit AES and SSL/TLS encryption along with two-factor authentication. Dropbox offers advanced sharing controls like password protection, expiration dates, and easy revocation of files and folders.

Dropbox meets security standards like GDPR compliance and support for HIPAA and SOC 1, 2 and 3 compliances. For more details, you can check out here.

OneDrive Security

Your OneDrive data in transit and at rest is protected using Transport Layer Security (TLS) encryption. Each file is encrypted at rest using a unique AES-256 key. The system encrypts these keys with a set of master keys stored in Azure Key Vault.

Ultimately, the choice between Dropbox and OneDrive comes down to organizational preferences and needs. Both offer similar features, but Dropbox may be a better option for those who prioritize ease of use and third-party app integration, while OneDrive is a cost-effective option and preferable for those invested in the Microsoft ecosystem.

How to Perform Transition from Dropbox to OneDrive?

If you’re already using Dropbox, Microsoft OneDrive is a compelling alternative. Since the OneDrive platform comes with Microsoft 365, the transition and business workflows will be seamless. Plus, OneDrive helps you elevate the collaborative file sharing experience with your teams.

Enterprises can copy data from Dropbox to OneDrive with complete data and metadata replication with our advanced cloud migration platform. CloudFuze Migrate makes it even easier with:

• End-to-end encryption for data transfer
• Support for businesses of all sizes
• Pre- and post-migration support
• Migrates Dropbox data along with necessary file features with no downtime

If you need help with adoption, or switching among platforms, CloudFuze’s services help you ensure success in your transition journey.

Here’s a Video of Our Tool Performing Dropbox to OneDrive Migration

CloudFuze’s Real World Case Study – Dropbox to OneDrive and SharePoint

Our team at CloudFuze has created Dropbox to Microsoft 365 migration success stories for several enterprises. Here’s a brief overview of one such success story:

Michigan State University wanted to transfer from Dropbox to Microsoft 365 (OneDrive for Business and SharePoint). We helped them migrate 1,000+ users and 50+ TB of data, with necessary metadata such as shared links, sharing permissions, internal and external shares, in-line comments, and version history. Learn more about this case study here.

Need Help Migrating from Dropbox to OneDrive

If you’re searching for a one-stop migration solution to transfer Dropbox to OneDrive, you are at the right place.

Contact our data migration experts for a free consultation!

Frequently Asked Questions

1. Can I transfer from Dropbox to OneDrive?

Businesses can transfer from Dropbox to OneDrive without challenges using a reliable migration tool such as CloudFuze Migrate. With our tool, you can migrate data, metadata such as permissions, timestamps, versions, etc. with accuracy, and complete replication.

2. Can I use OneDrive and Dropbox at the same time?

Yes, you can use OneDrive and Dropbox at the same time. To avoid any conflicts or sync issues, you can migrate to a single platform for easier access. It is best for teams to have a clear analysis and take the final step of opting for a suitable cloud platform for their business.

3. Is there anything better than Dropbox?

If you are looking for an alternative to the best cloud storage from Dropbox, you can consider opting for a Microsoft cloud storage such as OneDrive. With several advantages, you can ensure an advanced storage experience with Microsoft OneDrive.