Migrating Google Drive to OneDrive seems easy on paper, but there are a lot of real-world challenges businesses (of all sizes) face. In order to help you mitigate such challenges, we have handpicked 10 do’s and don’ts pointers.
Alternatively, you can check out our Google Drive to OneDrive migration guide that explains all the migration steps in detail.
2. 10 Do’s for Moving Files From Google Drive to OneDrive
1. Choose the Right Migration Platform
All your migration planning efforts can go to waste if you don’t choose the right migration platform. Be it any type of business migration need, the first step to a successful migration is always choosing the right migration platform.
A customizable and scalable migration platform like CloudFuze helps businesses get the best value out of their migration budget by migrating high-volume data along with all the sharing permissions.
2. Work With the Migration Service Provider To Plan the Migration
Many businesses plan the migration before consulting with the migration service provider they plan to go with. As a result, they often need to make significant changes which add more to the migration hassle.
It’s best that your company’s IT team works with the migration platform provider in order to identify challenges, and then plan the roadmap for the project. Contact our migration team to learn how they can assist you.
3. Create User Accounts in OneDrive for Business
Creating user accounts in OneDrive for Business can seem trivial and therefore can be easy to miss out on. Prior to proceeding with the migration, make sure to create user accounts in OneDrive for Business for each employee.
Doing this will ease the process of mapping user accounts in order to import files from Google Drive to OneDrive.
4. Ask Each User to Log Into Their New Microsoft 365 Accounts
It’s important to ask each employee of your company to log into their new Microsoft 365 account at least once so that OneDrive space gets assigned to each user account.
5. Have Admin Accounts of Both the Source and Destination Clouds Ready
Keep the login credentials of the admin accounts ready to give API and authentication access to secure protocols such as REST API and OAuth. CloudFuze uses these two protocols to ensure the highest migration safety.
6. Work With a Dedicated Migration Manager and Team
For Google Drive to OneDrive for Business migration that involves migrating terabytes or petabytes of data, working with a dedicated migration manager helps improve planning, execution, monitoring, incremental syncing, and clean-up.
7. Get Regular Updates of the Migration Progress
Depending on the volume of the company data, the migration may take months or even a year. And the longer the migration completion time estimation, the more cumbersome it can get to keep track of everything. Make it a must to get regular migration updates from the migration team.
8. Add All Concerned People for Receiving Migration Progress Reports
Apart from the IT team, add key people from other teams in the company to receive regular migration progress reports via emails and calls.
9. Keep Track of the Migration Project Timeframe
Regularly compare the migration progress with the estimated timeframe to make sure migration is completed on time. This way, you don’t risk renewing your source cloud’s subscription/payment cycle.
10. Sync the Incremental Changes in Source Cloud via Delta Migration
Make sure to transfer the incremental changes made in Google Drive to OneDrive after the one-time migration is complete. CloudFuze offers multiple delta syncs on request.
3. 10 Don’ts for Moving Google Drive Data to OneDrive
1. Don’t Use a Free Migration Tool
Free migration tools have limited features. Many free tools can’t migrate high-volume company data while others can’t migrate sharing permissions, version history, shared links, external shares, comments, and timestamps.
2. Don’t Follow a One-size-fits-all Approach
Every business migration is different. As such, it is important to go for a tailored approach that specifically addresses the pain points in your company’s migration needs. Let us know your company’s migration plan/needs, and our migration team will swiftly get back to you.
3. Don’t Migrate the Entire Company Data in One Go
Avoid allocating the entire company data for one single migration as it raises the risk of transfer rate throttling & migration disruption. Our migration team plans the entire migration project in batches to make sure there’s no risk of migration failure.
4. Don’t Start the Migration Without Running Test Migrations
Do not put your company at the risk of migration disruption by starting the migration without performing any pilot test. Work with the migration team in order to prepare resources to run a couple of test migrations in order to identify loopholes and better understand the migration platform.
5. Don’t Map User Accounts That Aren’t Used
We recommend avoiding mapping user accounts created in Google Drive that your company no longer uses. This is to ensure that there is no confusion later, especially after moving all files from Google Drive to OneDrive.
6. Don’t Go For Fixed Migration Pricing Packages
Fixed pricings are the worst; you either underpay and don’t get the right results or overpay for migration that can be done at a lower cost.
Our migration team prices migration by factoring in data volume and specific migration needs. Share your requirements via our price quote form and our team will provide you with tailored pricing.
7. Don’t Stop Work at the Source Cloud
Many businesses are under the misconception that it’s important to pause work at the source cloud. With an automated migration tool like CloudFuze, your company can resume work at Google Drive (or any other source cloud) as the migration is done in background.
8. Don’t Initiate Custom Changes While Migration Is in Progress
It’s best to avoid implementing custom changes while moving Google Drive data to OneDrive in order to mitigate the risk of migration disruption. For example, implementing timestamp migration during file transfers can not only be technically challenging but also be risky.
9. Don’t Delete Google Drive Data Right Away After Migration Completion
After the migration is completed, we recommend keeping Google Drive data for cross-checking transferred files and folders in OneDrive. With manual checks, you can have peace of mind knowing that all company data is migrated from Google Drive to OneDrive.
10. Don’t Forget To Perform Clean-up at the Source Cloud
After the entire migration project is completed, do not forget to perform a thorough clean-up at the source cloud in order to protect your company data’s privacy.
Need more information? Have questions? Want to learn about our business migration pricing? Get in touch with our migration team for a free business migration demo.
Or you can straightaway proceed with a free trial account to understand whether CloudFuze can work for you.