1. Introduction
Zoom is a renowned video conferencing platform with more than a million users using it every day. This demonstrates the increasing adoption of Zoom across various business sectors worldwide. On the other hand, this growing demand is increasing the complexities of managing Zoom app’s users, licenses, and subscriptions. Let’s see how.
Managing Zoom licenses can be challenging for large organizations, especially as they scale. This is because managing Zoom licenses and their access in an Excel sheet turns out to be ineffective when the numbers are large.
That’s why businesses need a tried-and-true SaaS management software to optimize their Zoom Pro licenses in a single, intuitive dashboard.
In this guide, you’ll explore what Zoom Pro management is, how to select the right platform for your company’s Zoom Pro management, and how CloudFuze Manage simplifies Zoom Pro management across your enterprise.
Here’s the short video of our SaaS management platform, CloudFuze Manage:
2. What is Zoom Pro and Zoom Pro Management?
Zoom Pro is a paid plan within the Zoom Workplace suite. Zoom is a cloud-based video conferencing tool that enables virtual meetings, webinars, and online team collaboration. It offers features like HD video and audio, screen sharing options, chat, and more.
Zoom Pro management refers to controlling and optimizing Zoom app usage and subscription costs within your organization. This involves:
- Governing your teams in the Zoom app.
- Optimizing your organization’s Zoom Pro license costs.
- Overseeing third-party app integrations with the Zoom app.
- Automating user workflows like employee provisioning and deprovisioning across the Zoom environment.
- Implementing strict security controls and compliance monitoring on the Zoom platform.
3. Why is Zoom Pro Management Necessary for Remote Workplaces?
The dependence on the Zoom platform for business video conferencing needs is increasing due to the rapid growth of remote work worldwide. However, overseeing Zoom Pro manually is often time-consuming and inefficient. Therefore, large enterprises and businesses need a SaaS management platform to simplify the following daily tasks:
- Businesses can automatically allocate and revoke Zoom user access for remote employees instantly.
- Finance teams can monitor Zoom license and its usage across all departments from a unified dashboard.
- IT teams can control Zoom data and feature access based on roles for both remote and hybrid work setups.
- Organizations can easily stay in compliance with internal as well as external policies.
4. Challenges You’ll Face in Manual Zoom Pro Optimization and Management
Without a dedicated SaaS management solution, businesses face several challenges when governing Zoom Pro:
- Onboarding Delays: Manually creating Zoom Pro accounts for new hires often causes delays, especially across different time zones.
- Zoom Pro License Overspending: Without automated tracking, inactive Zoom Pro accounts go unnoticed, leading finance teams to pay for unused licenses.
- Lack of Visibility into Zoom App’s User Activity: Basic admin reports don’t show real-time Zoom user and app activity, making it difficult to identify security issues and optimize Zoom usage.
- Inconsistent Privacy Settings Across Zoom Work Suite: Manually governing user access like meeting passwords, waiting rooms, and authentication across Zoom can lead to inconsistent policy enforcement and SaaS security gaps. In turn, it becomes challenging for businesses to meet compliance standards, such as GDPR, SOC 2 Type 2, and ISO 27001.
5. Benefits of SaaS-Based Zoom Pro Management
Using a SaaS management platform to govern Zoom Pro provides several advantages:
- SaaS-based Zoom Pro Management gives instant user access to the Zoom app.
- Automates user access controls based on roles and deprovisioning across the Zoom workspace to protect the company’s sensitive data.
- Track Zoom license usage in real time and eliminate overspending on Zoom subscriptions.
- Download audit-ready reports and maintain full visibility into Zoom user activity.
- You can manage a Zoom Pro subscription alongside other apps like Microsoft 365, HubSpot, and Slack from a single platform without switching multiple tools.
6. Manual Zoom Pro Management vs. SaaS-Based Zoom Pro Management
The difference between manual and SaaS-based Zoom Pro management is discussed in the table below:
| Feature/ Capability | Manual Management | SaaS-Based Management |
|---|---|---|
| Zoom Pro User Management | Employee provisioning and deprovisioning across Zoom Pro is slow, error-prone, and results in backlogs when handled manually. | Using automated tools for employee onboarding/offboarding and for role changes ensures that relevant permissions are instantly granted. |
| Zoom Pro License Management | Monitoring Zoom licenses in a spreadsheet often results in over-licensing and wasted license spending. | SaaS-based tools provide a real-time license tracking feature, enabling you to reclaim and reallocate Zoom Pro licenses, thereby optimizing your SaaS spend. |
| Zoom Pro Compliance & Security | Admins lack visibility into suspicious activity and security threats within their company. For example, if a Zoom meeting link is shared publicly and the security settings are weak, strangers can join the meeting. Without proper tools to monitor, companies struggle to identify and mitigate such security threats. | SaaS management platforms monitor security risks, detect unauthorized users, allow you to implement strict security controls, and let you download instant audit-ready reports. |
| Zoom Pro Cost Optimization | Budgeting teams often realize, review, and address Zoom usage and its license data only after paying for unused Zoom Pro licenses. | SaaS apps identify unused Zoom Pro licenses and offer data-driven cost-optimization recommendations (saving up to 30% of Zoom subscription cost) to reduce the wasted software spend. |
| Full Visibility | Requires human efforts to export Zoom usage and license details from multiple dashboards and offers limited insights. | A single dashboard provides a 360° bird’s-eye view of all Zoom Pro assets and other SaaS applications. |
7. Checklist for Choosing the Right Zoom Pro Management Platform for Your Business
When selecting a SaaS management platform for managing Zoom Pro subscriptions, consider the following checklist:
- Choose a SaaS management platform that enables Zero-touch user onboarding and offboarding across the Zoom workspace and other SaaS apps.
- Look for a real-time Zoom pro license tracking tool to avoid paying for unused Zoom accounts and optimize your SaaS spend.
- Ensure that the SaaS management solution you select supports role-based access controls and team-level management across Zoom Workspace to protect your confidential data.
- Prioritize a SaaS management tool that offers downloadable, audit-ready reports to simplify compliance with industry standards like GDPR and ISO 27001.
- Choose a tool that offers cost-saving features like Zoom Pro license reclamation and renewal tracking to boost Zoom Pro ROI.
- Select a platform that integrates with multiple SaaS apps (Microsoft 365, HubSpot, GitHub, Google Workspace, etc.) for centralized management.
- Make sure to choose a platform that can grow with your organization and adapt to future needs.
CloudFuze Manage meets all the above criteria, giving you full control over your Zoom workspace while supporting your entire SaaS ecosystem.
8. Why Is CloudFuze Manage the Best Tool for Zoom Pro Optimization?
Our SaaS Management app stands out as one of the most advanced and reliable solution for managing Zoom Pro, addressing the most significant problems that businesses often face. The issues include manual user onboarding delays across Zoom Workspace, overspending on Zoom Pro licenses, SaaS-related security risks, and other compliance challenges.
CloudFuze Manage is the one-stop solution to all these everyday business challenges.
With our SaaS management platform, you can instantly grant, manage, or revoke Zoom access for your employees. Additionally, organizations can reclaim unused Zoom licenses to reduce their SaaS spend and implement role-based access to protect their company’s confidential data.
For an audit-conscious enterprise like yours, we also provide audit-ready reports that can be downloaded.
With a unified dashboard, you can get full visibility over 50 other major cloud apps (including Zoom) and cost-optimization insights to secure your SaaS environment from a single platform.
If your organization wants to streamline SaaS (Zoom Pro) operations, reduce hidden subscription costs across the Zoom environment, and maintain SaaS security, CloudFuze Manage is the best choice.
9. Steps to Manage Zoom Pro with CloudFuze’s SaaS Management Platform
Step 1: Sign in and connect your Zoom account with CloudFuze Manage.
Step 2: After connecting, you’ll find your “Zoom app” under the Applications widget. You can view the respective Zoom app’s category, its number of users, and total cost in a single dashboard.
Step 3: Just hover the mouse arrow over the “Zoom” labelled icon and click “View Details” for an in-depth look at your Zoom account.
Step 4: With our SaaS management app, you can easily optimize and manage your Zoom Pro users, licenses, and teams in a single dashboard.
Step 5: Click “User Management” to view each user, their corresponding email IDs, access roles of each user (Admin, User, or Guest), and activity status.
A workflow icon in the right corner helps you automate onboarding and offboarding of users across your Zoom Cloud.
Step 6: Under “Teams Management,” you can manage different groups and departments (like marketing, QA, Development, and more) within your organization.
Also, you can oversee both public and private teams, along with your team members, in this dashboard.
Step 7: The “License Management” labelled icon shows the number of used/unused Zoom licenses, per-user Zoom license cost, potential savings, and upcoming renewal dates.
Note: You must manually enter the number of licenses purchased, their cost, and the renewal date for Zoom Cloud.
Step 8: You can generate and download audit-ready reports for timeframes of 7, 30, or 180 days.
Step 9: IT admins can set and receive license renewal alerts for their Zoom Pro subscriptions.
Step 10: Also, you can oversee and optimize over 50+ major SaaS apps from a single, intuitive dashboard with our platform.
10. Leverage Our Industry-Leading SaaS Management Tool to Simplify Your Zoom Pro Management
Managing Zoom Pro licenses, users, and subscriptions across your organization can be overwhelming. You often struggle to monitor user activity, control license usage, or find out SaaS security threats in your Zoom cloud, especially without full visibility.
However, with CloudFuze Manage, you can easily overcome these limitations.
Our Saas management tool offers a unified dashboard that enables you to monitor access, enforce security & privacy policies, and identify overlapping apps across your SaaS ecosystem. We help large enterprises save up to 30% on Zoom subscription costs while maintaining industrial compliance standards through intelligent automation.
Take control of your Zoom collaboration environment with CloudFuze Manage.
We also offer flexible per-user pricing to serve businesses of all sizes.
Contact us for a free demo and discuss your business needs in detail.
11. Frequently Asked Questions
1. What is Zoom Pro Optimization?
Zoom Pro Optimization is enhancing your organization’s use of the Zoom app by simplifying user access, automating user workflows, and securely managing user licenses to improve the ROI of Zoom Pro.
2. Does CloudFuze Manage serve large enterprises only?
No. While our platform is enterprise-grade, we offer flexible per-user pricing to serve medium-sized businesses and growing startups as well.
3. Is CloudFuze Manage a cloud-based tool or on-premises software?
Our SaaS management tool is a cloud-based SaaS management platform which allows you to access it securely from anywhere, without requiring any local installations.
