What Is SaaS & AI App Management and Why Businesses Need It?

Are you still using a spreadsheet to oversee all the B2B SaaS & AI apps your company uses every day? If so, it’s high time for your business to move beyond the spreadsheet and discover an advanced solution!

At CloudFuze, we offer an all-in-one SaaS & AI app management software, equipping your business with a high-tech approach and boosting efficiency.

In this blog post, you’ll learn what SaaS & AI app management is, why your business needs it, its benefits, challenges, best practices, and more.

What Is SaaS Management?

SaaS & AI app management refers to the process of governing and securing all SaaS & AI apps within your organization. You manage software & AI app licenses, monitor app usage, enforce compliance & security, and oversee access allocations without hassle.

The proper SaaS & AI management approach ensures that each SaaS and AI tool supports your business, avoids redundant spending, and reduces hidden subscription costs.

Why Your Business Needs SaaS & AI App Management?

As your organization grows, the number of SaaS tools and AI apps across departments increases. Without proper management, you may confront risks like incurring high costs, duplicating functionality, and losing visibility into user access.

However, our SaaS & AI app management platform, CloudFuze Manage, lets you track usage, optimize SaaS & AI app spend, and remove unused licenses without writing a single line of code.

For example, your marketing, client services, and analytics teams might each subscribe to project management tools like Jira, Asana, Cursor, and M365.

Due to a lack of relevant insights and department fragmentation, you pay for overlapping functions & risk data breaches if former employees still retain access.

However, our advanced SaaS & AI app management tool, CloudFuze Manage, can significantly reduce software and AI costs by up to 30% and strengthen data security.

Benefits of SaaS & AI App Management

The advantages of using a SaaS & AI app management platform are discussed below:

• You can easily identify unused or duplicate licenses and cut costs. Also, you can efficiently manage your software & AI portfolio.
• Apply strict access controls and automatically deactivate accounts when employees exit. These practices reduce the risk of SaaS breaches.
• Apply strict access controls and automatically deactivate accounts when employees exit. These practices reduce the risk of SaaS and AI breaches.
• Automate account setup and removal to speed up new employee onboarding and protect your data when someone leaves.
• Additionally, you can use detailed analytics to evaluate which tools deliver the most value. With much less effort, you can decide where to invest or scale back.

Challenges You May Face in SaaS Management

Leaving your enterprise SaaS & AI apps unmanaged sets the stage for these SaaS & AI app management challenges:

Shadow IT /Shadow AI

When your employees use unapproved software, it puts your organisation’s data at risk and can lead to security threats. Without proper oversight, these tools operate outside your security approvals.

Lack of Visibility

Without a centralized management system, enterprises will find it difficult to track the number of SaaS and AI tools in use, who is using them, and what they cost. This lack of transparency can lead to budget overruns and SaaS & AI app security risks.

Disconnected Departments

In an organisation, different teams may independently buy similar or redundant tools, resulting in communication gaps and inconsistent operations.

Manual Processes

Relying on spreadsheets or manual tracking for licenses and user permission access is a time-consuming and error-prone process.

5 SaaS & AI App Management Strategies for your Business

1. Firstly, understand your business needs and review your tools regularly to identify & remove underused apps.
2. Always use a unified SaaS & AI app management platform like CloudFuze Manage to monitor all your SaaS as well as AI tools.
3. You must create clear rules for how your teams should select, use, and manage SaaS tools.
4. Do not neglect training your team on approved software, best practices, and the importance of compliance and security.
5. You must automate provisioning, de-provisioning, renewals, and reporting to improve accuracy and save time.

How CloudFuze Manage Supports Your SaaS & AI App Management

CloudFuze offers an intuitive SaaS and AI app management platform to manage all SaaS & AI apps in your enterprise. With our SaaS & AI management app, you get these features:

• Unified Dashboard: Add all your software in one place. Our platform supports 60+ major apps, including MS Teams, HubSpot, Cursor, ChatGPT, GitLab, and more.
  
• License Management: With our all-in-one dashboard, you can easily view all connected apps based on category, active users, total spend with the top 10 highest-spend applications, and potential savings.
  
• Integrations Widget: You can use the “Integrations” widget to flag inactive users and overlapping tools across your stack.
  
• App Insights & Potential Savings: Reclaim or cancel subscriptions using built-in analytics like “App Insights” and “Potential Savings”.
  
  You’ll also know exactly which licenses to cancel or reassign using CloudFuze Manage’s License Management option. For instance, if you’ve purchased 25 Microsoft Teams licenses but only four are currently assigned, you still pay for the remaining 21 unused permits. Our SaaS & AI app management software helps you spot and remove unused licenses.
  
• Automated Onboarding/Offboarding: Moreover, you can automate onboarding & offboarding using our SaaS & AI app management solution.
  

Take Control of Your SaaS & AI Stack with CloudFuze Manage

As businesses increasingly adopt cloud-based tools, managing them effectively is essential. Without a SaaS & AI app management tool, it becomes difficult for enterprises to handle their software applications.

At CloudFuze, we have a SaaS & AI app management solution that transforms your fragmented SaaS & AI environment into a well-managed one.

Contact us to take full control of your SaaS Stack!

FAQs

1. What are the signs that my company needs SaaS & AI app management?

If you notice rising SaaS & AI costs, security gaps, Shadow AI/ShadowIT, or multiple teams using similar tools, it signals a need for better SaaS & AI oversight. With CloudFuze Manage, you can optimize your SaaS & AI spectrum and cut unnecessary spending.

2. Can small businesses benefit from SaaS & AI app management?

Yes, your small business can absolutely benefit from SaaS & AI app management. It helps you scale securely, reduce waste, and stay organized. However, CloudFuze Manage makes it easy to gain control of your tech stack without added complexity.

3. What is CloudFuze Manage?

CloudFuze Manage is an all-in-one SaaS & AI app management platform that helps your organization monitor, optimize, and secure all its SaaS as well as AI apps from a single dashboard.