What Is SaaS Management and Why Does Your Business Need It? 

Are you still using a spreadsheet to oversee all the B2B SaaS apps your company uses every day?

If so, it’s high time for your business to move beyond the spreadsheet and discover an advanced solution!

Many organizations depend on software tools to support operations across finance, marketing, sales, and HR departments. However, this rapid growth of SaaS tools in your enterprise can be challenging to manage.

At CloudFuze, we offer an all-in-one SaaS management software, equipping your business with a high-tech approach and boosting efficiency!

In this blog post, you’ll learn what SaaS management is, why your business needs it, its benefits, challenges, best practices, and more.

What Is SaaS Management?

SaaS management refers to the process of governing and securing all SaaS apps within your organization. You manage software licenses, monitor app usage, enforce compliance & security, and oversee access allocations without hassle.

The proper SaaS management approach ensures that each SaaS tool supports your business, avoids redundant spending, and reduces hidden subscription costs.

Why Your Business Needs SaaS Management?

As your organization grows, the number of SaaS tools across departments increases. Without proper management, you may confront risks like incurring high costs, duplicating functionality, and losing visibility into user access.

However, a SaaS management Platform like CloudFuze Manage lets you track usage, optimize SaaS spend, and remove unused licenses without writing a single line of code.

For example, your marketing, client services, and analytics teams might each subscribe to project management tools like Jira, Asana, and M365. Due to a lack of relevant insights and department fragmentation, you pay for overlapping functions & risk data breaches if former employees still retain access.

However, third-party SaaS management tools like CloudFuze Manage can significantly reduce software costs by up to 30% and strengthen data security.

Benefits of SaaS Management

The advantages of using a SaaS management platform are discussed below:

  • You can easily identify unused or duplicate licenses and cut costs. Also, you can efficiently manage your software portfolio and negotiate better vendor contracts.
  • Apply strict access controls and automatically deactivate accounts when employees exit. These practices reduce the risk of SaaS breaches.
  • You can give your teams the right tools without creating confusion from outdated or redundant software. This enables faster, more efficient business workflows.
  • Automate account setup and removal to speed up new employee onboarding and protect your data when someone leaves.
  • Additionally, you can use detailed analytics to evaluate which tools deliver the most value. With much less effort, you can decide where to invest or scale back.

Challenges You May Face in SaaS Management

Leaving your enterprise SaaS apps unmanaged sets the stage for these SaaS management challenges:

Shadow IT

When your employees use unapproved software, it puts your organisation’s data at risk and can lead to security threats. Without proper oversight, these tools operate outside your security approvals.

Lack of Visibility

Without a centralized management system, enterprises will find it difficult to track the number of SaaS tools in use, who is using them, and what they cost. This lack of transparency can lead to budget overruns and SaaS-related security risks.

Disconnected Departments

In an organisation, different teams may independently buy similar or redundant tools, resulting in communication gaps and inconsistent operations.

Manual Processes

Relying on spreadsheets or manual tracking for licenses and user permission access is a time-consuming and error-prone process.

5 SaaS Management Strategies for your Business

  1. Firstly, understand your business needs and review your tools regularly to identify & remove underused apps.
  2. Always use a single platform like CloudFuze Manage to monitor all your SaaS tools.
  3. You must create clear rules for how your teams should select, use, and manage SaaS tools.
  4. Do not neglect training your team on approved software, best practices, and the importance of compliance and security.
  5. You must automate provisioning, de-provisioning, renewals, and reporting to improve accuracy and save time.

How CloudFuze Manage Supports Your SaaS Management

CloudFuze offers an intuitive SaaS management platform to manage all SaaS apps in your enterprise. With our SaaS management app, you get these features:

  • Unified Dashboard: Add all your software in one place. Our platform supports 50+ major apps like MS Teams, Hubspot, GitLab, and more.
    Connect and Manage all your organisations app with CloudFuze Manage
  • License Management: With our all-in-one dashboard, you can easily view all connected apps based on category, active users, total spend with the top 10 highest-spend applications, and potential savings.
    Unified dashboard
  • Integrations Widget: You can use the “Integrations” widget to flag inactive users and overlapping tools across your stack.
    Identify and eliminate overlapping apps
  • App Insights & Potential Savings: Negotiate better with vendor terms using built-in analytics like “App Insights” and “Potential Savings”.
    App Insights Dashboard
    You’ll also know exactly which licenses to cancel or reassign using CloudFuze Manage’s License Management option. For instance, if you’ve purchased 25 Microsoft Teams licenses but only four are currently assigned, you still pay for the remaining 21 unused permits. Our SaaS management software helps you spot and remove unused licenses.
    License Management Dashboard Preview
  • Automated Onboarding/Offboarding: Moreover, you can automate onboarding & offboarding using our SaaS management solution.
    User Management Dashboard

Take Control of Your SaaS Stack with CloudFuze Manage

As businesses nowadays adopt more cloud-based tools, managing them effectively becomes a necessary option. Without a SaaS management tool, it becomes difficult for enterprises to handle their software applications.

At CloudFuze, we have a SaaS management solution that transforms your fragmented SaaS environment into a well-managed one.

Contact us to take full control of your SaaS Stack!

FAQs

1. What are the signs that my company needs SaaS management?

If you notice rising SaaS costs, security gaps, Shadow IT, or multiple teams using similar tools, it signals a need for better SaaS oversight. With CloudFuze Manage, you can optimize your SaaS spectrum and cut unnecessary spending.

2. Can small businesses benefit from SaaS management?

Yes, your small business can absolutely benefit from SaaS management. It helps you scale securely, reduce waste, and stay organized. However, CloudFuze Manage makes it easy to gain control of your tech stack without added complexity.

3. What is CloudFuze Manage?

CloudFuze Manage is an all-in-one SaaS management platform that helps your organization monitor, optimize, and secure all its SaaS apps from a single dashboard.