Enterprise Challenges to Switch from Shared Drive to SharePoint

Are you an enterprise planning to transfer files from Google Shared Drive to SharePoint? Enterprises tend to migrate to SharePoint, thereby improving collaboration, communication, and overall productivity. However, the process to switch from Shared Drive to SharePoint involves several challenges. You will require a strategic plan to address them effectively.

In this article, we have covered challenges during Shared Drive to SharePoint transfer. We have also covered how CloudFuze helps you overcome enterprise challenges during your migration.

1. Permission Differences

There are different access levels in Shared Drive which includes:

• Manager
• Content manager
• Contributor
• Commenter
• Viewer

Permission models in Google Shared Drive may not align with SharePoint’s permission levels when you transfer high-volume data to SharePoint. Manually assigning permission levels will not be an accurate method of transfer in such cases.

Enterprises must ensure complete replication of permissions to ensure accurate access levels in the new SharePoint environment. CloudFuze makes it easy for enterprises to transfer Shared Drive permissions to the correct user roles in SharePoint Online.

Here is the mapping of permissions to transfer from the Shared Drive to SharePoint Online using our tool:

2. API Throttling

SharePoint temporarily throttles further requests when you exceed the usage limits. Our Google Workspace to Microsoft 365 migration tool helps you avoid the risk of API throttling by performing high-volume enterprise migrations in a phased manner. We segregate the overall user account and data into several batches. This ensures that the API flow requests do not exceed the limit.

3. File/Folder Character Limitations

Microsoft has set several limitations for file and folder naming conventions, including special character usage limitations in file/folder names. Also, there is a 400-character limit for decoded file paths.

When a file/folder path exceeds 400 characters, our advanced migration tool automatically trims the extra characters. CloudFuze Migrate generates a file named “Long File Name.xls”. The generated xls sheet contains files with long folder paths.

4. Migrating Files Marked as Restricted and Zero Byte Files

Zero-byte files and files marked as restricted can be essential for enterprises when migrating high-volume Shared Drive data. Manual approaches may not be a best idea to migrate these specific files when they are higher in numbers.

With our SharePoint migration tool, enterprises can migrate:

• Files marked as restricted
• 0-byte files
• Single large files that exceed the SharePoint file size limit
• Destination path URL that exceeds 400 characters

5. Migrating Metadata

When you switch from Shared Drive to SharePoint, make sure to transfer necessary metadata along with your Shared Drive data. Opt for the best migration tool that can successfully transfer the associated file features in your new SharePoint environment.

With our advanced migration tool, enterprises can migrate the following necessary metadata from Shared Drive to SharePoint.

Supported Features from Shared Drive to SharePoint Using Our Migration Tool

6. Overcoming Broken Links

During high-volume transfer, an enterprise can have a bulk volume of hyperlinks to transfer to SharePoint. Embedded links in files can break after migration because the folder addresses change. It is necessary to ensure that you face no broken links after your migration.

Manually migrating hyperlinks during an enterprise-level migration is not possible. The best way to migrate Shared Drive hyperlinks is by using an advanced cloud migration tool like CloudFuze Migrate.

You can also check our Hyperlink Fixer Tool’s video:

Why Choose CloudFuze for Your Transfer from Shared Drive to SharePoint?

By partnering with CloudFuze, businesses can perform seamless migrations through our SharePoint migration tool that helps you in:

• Migrating TBs and PBs of data with accuracy
• Ensuring protection and data security as you transfer to the new tenant
• Providing a customizable approach based on customer requirements
• Overcome challenges like API throttling issues, unsupported special characters or file names, file path length, etc.
• Ensuring 100% replication of Shared Drive content in SharePoint.

You can also Watch our Shared Drive to SharePoint Online Migration Tool:

CloudFuze Case Study – Shared Drive Migration to Microsoft SharePoint

Barrow County School System wanted to transfer over 12,000 staff and student accounts within a limited period. We helped them seamlessly migrate over 50 TB of data from Google Drive and Google Shared Drive to SharePoint Online and OneDrive.

Along with migrating folder/file structures, our teams helped them transfer metadata such as file versions, permissions, external shares, and shared links. To learn more about the case study, click here.

Overcome Shared Drive to SharePoint Migration Challenges with CloudFuze

Navigate migration challenges as you switch from Shared Drive to SharePoint with CloudFuze. With us, move to Microsoft SharePoint with accuracy and ensure complete replication.

Contact us for your migration today!

Frequently Asked Questions

1. What is the best tool for bulk Shared Drive to SharePoint migration?

You can move TBs and PBs of data from Shared Drive to SharePoint using an advanced cloud data migration tool like CloudFuze Migrate. Our tool helps you transfer all files and folders along with various types of metadata like permissions, timestamps, versions, and even shared links.

2. How to run a pilot migration with CloudFuze step-by-step?

We at CloudFuze offer our customers test migrations before a full-scale migration, enabling controlled testing and validation. Select a subset of users and pilot the process. You can then identify issues and define your transition plan during your full migration.

3. Can I move embedded links from Shared Drives to SharePoint using CloudFuze tool?

Yes, you can move embedded links from Shared Drives to SharePoint using our Hyperlink Fixer tool. Our tool helps you transfer Shared Drive files and folders along with various types of metadata like permissions, timestamps, versions, and even shared links. Along with your data migration, we provide you with pre- and post-migration support.