1. Introduction

From a brief overview, Google Shared Drives and SharePoint Online seem similar, and they are. However, they have significant differences between them as well.

Differences such as content storage, content management, and cross-apps compatibility can create Google Shared Drives to SharePoint Online migration complexities.

For avoiding complexities and making the migration seamless, a full-stack and scalable migration tool like CloudFuze plays a crucial role.

Browsing as an IT admin/manager? Cut to the chase and directly get in touch with our team to learn how CloudFuze can work for your needs.

2. Mitigating challenges when migrating Google Shared Drives to SharePoint Online

At a basic level, adhering to Microsoft’s file and folder naming limitations comes as a challenge. It’s important to rename all the files and folders in Google Shared Drives that include characters and names unsupported in Microsoft 365.

Microsoft 365 characters
Source: Microsoft

At an advanced level, features such as Google Photos, Gmail attachments, third party app data, and company data attributes such as timestamps, version history, comments, and sharing permissions create technical migration challenges

3. CloudFuze for Google Shared Drives to SharePoint Online migration

There are quite a few handy cloud storage migration tools like CloudFuze that can help in migrating from Google Drive to OneDrive. But when it comes to moving files and folders from Google Shared Drive and SharePoint Online, there are only a very few choices.

CloudFuze is one of them and can effortlessly handle large data migrations between Google Shared Drives and SharePoint Online.

CloudFuze Features

Since this migration falls under the business category, pricing will be given as a quotation based on the size of the data and the number of users to be migrated.

However, business users can still try CloudFuze and migrate up to 3 users or 50 GB of data to test the platform. Reach out to us with a quote form if you need a personalized demo or an extended trial.

4. Google Shared Drives to SharePoint Online migration steps

Have a clear picture of how CloudFuze can migrate files from Google Shared Drives to SharePoint Online with these structured yet simple steps:

Step 1: Create a CloudFuze Account and Login

Go to the CloudFuze webapp using your login credentials. You create an account with CloudFuze if you already don’t have one.

Login to CloudFuze Webapp

Step 2: Add Your Google Shared Drive

Log in to the CloudFuze account. Click on the “Shared Drives” from the Business clouds

After clicking on the “Shared Drives” a pop-up will display to do the market place authentication. Click on the “Proceed” button.

On clicking the Proceed button it will redirect to the Gsuite Marketplace. Click on the “Domain Install” button.

After clicking on the “Domain-wide install” a pop-up will be displayed. Click on “Continue”.

On clicking continue, enter the username & password. Once done, the following window will be displayed. Click on the Accept button.

Click on “Done” on the next pop-up. With this step, you complete marketplace authentication.

Step 3: Verification of CloudFuze app in the Google Admin Console

Go to Google Workspace. Enter the domain name and select “Admin Console” from the “Access to” drop-down.

From the Admin Console, select “Apps.”

Click on the “Marketplace apps” from the following window.

You can see “CloudFuze for Production” in marketplace apps.

Now, go to your CloudFuze account and click on “Shared Drive” from the Business clouds. You will see the pop-up for marketplace authentication. As it is already done, click on the “Already Done” button.

Now it will ask to enter the username.

Enter the password.

Step 4: Adding and Authorizing SharePoint Online

To add SharePoint Online, Global admin credentials are required. Go to Microsoft 365, and enter the Global admin credentials.

If the entered credentials are admin, then you can see the “Admin” icon. Click on the “Admin” icon to see the list of the admins.

Click on the “Users” tab from the left-hand side pane.

Click on the “Active users” and select any user from the list. The role of the user must be Global admin.

Go to your CloudFuze account, click on clouds. Click on SharePoint Online from “Business clouds.”

Enter the Global admin credentials to add the cloud

Step 5: How to initiate Google Shared Drives to SharePoint Online migration

After adding clouds, click on the “Team Migration” icon.

From the selection page, select Shared Drives as a source and SharePoint Online as the destination.

On clicking “Next,” it redirects to the mapping screen. Domains will be listed in both the source and destination.

To minimize the users’ list, click on the “-” icon. To see the folders inside the users, click on the “down” arrow.

After clicking on the down arrow, Shared Drives and SharePoint sites will be displayed.

Click on the checkboxes to select the Shared Drives. Click on the down arrow before the SharePoint site to see the folders inside the site.

After mapping the users, the next step is to configure a few final options.

The next page is the preview page where you can see all the migration parameters set.

Click on “Start Migration.” You can see the migration reports which are in progress as well as the completed migrations.

5. Migrating Shared Drives to SharePoint FAQ

1. How are Google files such as Google Docs, Slides, and Sheets migrated to SharePoint Online?

CloudFuze migrates Google files as respective Microsoft 365 files, including Microsoft Word, Microsoft PowerPoint, and Microsoft Excel to SharePoint Online.

2. Should I entirely migrate Google Shared Drives to SharePoint or in batches?

It’s best to migrate the entire set of company data in Google Shared Drive to SharePoint Online in one go. CloudFuze has the infrastructural capability to handle high volume data migration without causing any form of disruption to the ongoing company operations.

In many cases, migrating data in batches definitely works for data safety but, at the same time, lengthens the overall migration time.

3. Is it possible to add a custom requirement mid-migration?

It’s not recommended to add a custom requirement such as preserving timestamps or selective versions after the migration process has already been initiated. This is because deploying a code or a system in middle of the migration can raise the risk of migration disruption.

However, it is possible, but not advisable.

4. Where to work during the migration process: source or destination cloud?

Since the company data will be available in the source cloud, which, in this case, is Google Shared Drives, the operations team can work on the source cloud while the migration is in progress.

You don’t have to worry about the incremental changes as CloudFuze’s delta sync (which comes standard in the basic package) updates the destination clouds with all the incremental changes made in the source cloud.

5. What is the safest way to transfer data from Google Shared Drives to SharePoint Online?

The safest way is to perform the migration either in a dedicated hosting server or in the company’s private data center. However, doing this only becomes possible with a bespoke and scalable migration tool like CloudFuze.

6. Which timestamp to keep during Google Shared Drives to SharePoint Online migration: created or migrated?

That totally depends on the way your company’s operations are structured and managed. If your company’s data is time sensitive and if the bulk of the operation management is based around the original data creation date, it’s best to preserve the created timestamp.

On the other hand, if your company is starting afresh with the new destination cloud, keeping the migrated timestamp as a tracker can be beneficial in many ways.

7. Is it possible to migrate third-party apps that have been integrated into Google Drive?

The way third-party apps are integrated into Google Drive is exclusive to the Google Workspace ecosystem. Therefore, the third-party apps integrated into Google Drive cannot be migrated. What can be migrated is the data associated with them.

8. How to migrate comments in Google Shared Drive files to SharePoint Online?

CloudFuze migrates file comments from source cloud to destination cloud in CSV files.

9. How to avoid data privacy risk when moving files from Google Shared Drives to SharePoint Online?

With CloudFuze, your company does not stand at the risk of data privacy breaches. This is because the CloudFuze migration platform uses O-Auth and REST API protocols that ensure data safety through and through.

10. What will happen to data on the source cloud after the migration is complete?

Since CloudFuze’s migration is a copy-and-paste action, the entire company data will remain in the source cloud. As part of discontinuing Google Shared Drives and Google Workspace collectively, your IT team or the company’s management team may decide to delete all the data.

Start Migration Now

CloudFuze supports more than 40 cloud Migration services including Google Drive, Dropbox, Amazon, and Box etc.