Moving Selective vs. All File Versions From Box to Microsoft 365

Transferring file versions is one of the most crucial considerations when moving from Box to Microsoft 365. This is because each file version in Box gets doubled in OneDrive and SharePoint upon migration, making it essential to decide whether to migrate only selective versions or all versions.

The images below show how the file versions are doubled after migrating to OneDrive from Box.

 File versions in Box

File versions doubled in OneDrive after migration

In this article, we will explore the benefits of migrating selective versions vs. all file versions that help you to choose the option that aligns with your organization’s specific needs.

Benefits of Migrating Selective Versions

With selective version migration, only the selected few file versions are transferred from Box to Microsoft 365, leaving the others, as shown in the image below.

Migrating Selective Versions

This approach is ideal for businesses focused on minimizing migration costs and time. Below are some of the benefits of migrating selective file versions.

1. Reduced Storage Overhead:

Migrating selective versions reduces storage overhead significantly. Organizations can save valuable storage space in their Microsoft 365 environment by excluding unnecessary versions.

2. Faster Migration:

Migrating only a few versions results in faster data transfer, which can be especially beneficial for companies that aim to minimize downtime during the migration process.

3. Cost Savings:

Both migration tool and Microsoft 365 storage subscription costs can be saved since less data is transferred. This is especially beneficial for organizations working within budget constraints.

Benefits of Migrating All Versions

Some organizations choose to migrate all versions of files from Box to Microsoft 365 to ensure no information is lost. Here are some of the benefits of migrating the entire version history.

1. Preserving Complete History:

Migrating all versions of files when transitioning to Microsoft 365 helps preserve complete data history. As a result, no important historical information is left behind, ensuring organizations have a complete record of document changes.

2. Consistency in Collaboration:

Having access to all versions promotes consistency in collaboration, facilitating smooth workflows and decision-making.

3. Security and Compliance:

By storing all versions, organizations can enhance their security measures, ensuring that no sensitive information is eliminated.

The decision between selective and all versions migration is a strategic one that should align with your organization’s migration goals. CloudFuze’s commitment to customization ensures that your migration experience is tailored to meet these specific needs, facilitating a smooth and efficient transition to Microsoft 365.

Contact our migration experts and learn how CloudFuze handles version migration to ensure your migration to Microsoft 365 is aligned with your organization’s needs.

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