Migrate from Google Workspace to Google Workspace: Use Cases

Why do businesses migrate from Google Workspace to Google Workspace? This is a question that often concerns IT teams dealing with their company’s plan to make the cloud platform shift.

Well, Google Workspace to Google Workspace migration, like any other cloud migration, has largely got to do with specific business needs/use cases. Whether it’s a rebranding, restructuring, merger and acquisition, or regulatory compliance (or any other use cases), companies may need to move data and users from one Google Workspace tenant to another.

This article explores common scenarios/use cases for switching from one Google Workspace account to another and how we at CloudFuze can make it easier.

Why Switch Between Google Workspace Tenants?

Let us first determine what a Google Workspace to Google Workspace migration is before we go over the actual use cases.

Here, you’re moving user accounts, email, drive files and folders, calendars, contacts, shared items, and all the associated metadata from a source tenant Workspace domain to a destination tenant Workspace domain. The need to preserve complex metadata, such as sharing permissions, folder structure, version history, timestamps, and even hyperlinks, add more to the complexity.

Most Popular Use Cases to Migrate from Google Workspace to Google Workspace

Here are some of the common use cases for businesses of all sizes to migrate Google Workspace tenant to another Workspace:

1. Company Mergers and Acquisitions (M&A)

When one company acquires or merges with another, their IT infrastructure needs to be integrated. When both companies are using Google Workspace, combining into one implementation allows for transparent collaboration, centralized management and cost savings.
Migration requirement:
Transition all the user data of the Google Workspace domain of the acquired company to the parent company tenant with no loss of access, documents, or emails. For more information, you can read our guide on how to transfer Google Workspace to another account for M&A.

2. Business Spin-offs or Divestitures

Unlike mergers and acquisitions, spin-offs, or divestitures involve isolating users and data from the parent company’s Google Workspace and migrating them to a new standalone Workspace domain.
Migration requirement:
Isolate the chosen users and migrate their Gmail, Google Drive documents, and other services into a separate tenant without disrupting business continuity.

3. Domain Rebranding or Renaming

There are situations where companies rebrand and would like to move to a different domain name (e.g., from @oldcompany.com to @newbrand.com). Tenant migration is more efficient than aliasing when dealing with massive-scale domain changes.
Migration requirement:
Migrate customers and content from the previous domain to the new domain without affecting normal business operations.

4. Multi-Tenant Consolidation

Large companies have different departments, brands, or geographies as distinct Workspace tenants. Eventually, it may be required to combine them into one for ease of IT.
Migration requirement:
Transfer users and shared documents from numerous Workspace tenants to a single target tenant without maintaining folder hierarchy, file permissions or user mappings.

5. Compliance or Data Residency Requirements

Some organizations need to move data to a tenant located within a specific region due to compliance, legal or data residency requirements.
Migration requirement:
Move sensitive or regulated data to a Workspace tenant within an approved geographic region without compromising compliance requirements.

What’s Migrated from Google Workspace to Google Workspace?

Complete or partial migration may include:

1. Gmail (with labels/folders)
2. Google Drive (My Drive and Shared Drives)
3. Google Contacts
4. Google Calendar events
5. Google Sites (optional)
6. User rights and file-sharing features

At CloudFuze, we offer the best Google Workspace to Google Workspace migration tool that transfers all your data securely and accurately, including emails, drive content, contacts, calendar entries, and file/folder permissions. Our solution ensures that folder structures, sharing settings, and metadata like timestamps, version history, and labels are preserved.

Google Workspace-to-Google Workspace Challenges

Here are a few migration challenges for business planning Google Workspace migration to Google Workspace:

1. Correct user mapping across tenants
2. Keeping sharing permissions and metadata
3. Administration of Shared Drives and ownership transitions
4. Avoiding downtime or suspended email delivery
5. Adherence to security and compliance requirements

How CloudFuze Helps

We at CloudFuze, a Google Cloud Partner, have experience with various business scenarios, including mergers and acquisitions, divestitures, rebranding, tenant consolidations, and compliance-driven migrations. We are experts in large migrations, moving terabytes (TBs) and petabytes (PBs) of information across Google Workspace tenants with efficiency and accuracy.
Our solution simplifies Google Workspace-to-Google Workspace migrations with:

• Automated user mapping
• Pre-scan assessment
• Email and file transfer with labels, permissions, and timestamps
• Hyperlinks migration without breakage
• Folder hierarchy with sharing permissions migration on Shared Drive
• No duplication or loss of data
• Indigenous coexistence support in sequential migrations
• Audit logging for compliance

With no intervention on your part, we at CloudFuze make your migration quick, secure and easy, whether your organization is large or small.

Schedule a free demo today for Google Workspace-to-Google Workspace migrations customized to your business needs.

Frequently Asked Questions

1. When do cost savings or resource optimization require tenant migration?

Organizations going through organizational restructuring, mergers, acquisitions or have multiple cloud tenants that result in inefficiency, overspending or unused resources are well positioned to achieve cost savings and optimized resource usage through tenant to tenant migration.

2. Can I migrate only selected users or data instead of the entire Google Workspace?

Yes, selective migration is possible. You can choose specific users, folders, or data types to move based on your business needs.

3. What happens to sharing permissions and file ownership during the migration?

Advanced tools like CloudFuze Migrate preserves file sharing settings and reassign ownership where needed, so collaboration continues smoothly post-migration.

4. How long does a Google Workspace to Google Workspace migration take?

It depends on the amount of data, number of users, and network speed. But CloudFuze optimizes the process to complete large migrations quickly.

5. Can I migrate Shared Drives along with user Drives?

Yes, both My Drive and Shared Drives can be migrated, including folder structures, permissions and metadata.

6.Do I need technical expertise to manage the migration?

Not necessarily. With CloudFuze’s managed migration service, even non-technical teams can rely on expert guidance and full support throughout the process.