Migrate Google Workspace to Another Workspace 100% Securely
Transferring data between Google Workspace tenants is often required during use cases like mergers, acquisitions, restructurings or other organizational changes. But transferring emails, Drive files, shared drives, and calendars while preserving permissions and avoiding duplicates and downtime is challenging.
Manual migration is not practical for large scale transfer, so you need advanced migration tools like CloudFuze. Our intuitive and end-to-end encryption tool makes the Google Workspace to another Workspace migration highly secure and 100% successful.
This guide will walk you through the step by step process to help IT admins and businesses migrate from tenant to tenant successfully while keeping data intact.
Google Workspace Tenant Migration
Tenant to tenant migration allows you to move Gmail, Google Drive, Google sites, Google Chats and other data from one tenant to another to have a single Google Workspace environment.
As of February 2024 data, Google’s office suite controlled 44% of the global market share for major office productivity software. With millions of businesses using Google Workspace for email, document collaboration and cloud storage, migration between accounts has become more common.
Source: Statista
Google Workspace Tenant Migration is the process of moving data such as emails, files, calendars, contacts and user permissions from one Workspace account to another. But managing different types of data and keeping it secure throughout the process requires specialized migration experts, tools and an effective Tenant migration questionnaire.
How to Prepare for Google Workspace Cross Tenant Migration
Here’s what IT admins need to do:
Data Audit
Scope of data to transfer Google Workspace to another account:
- All mailboxes, including archived emails.
- My Drive, Shared Drives, and their files.
- Calendar events and Contacts (user and group contacts).
- Number of active users to migrate
- Total size of the data to be migrated
- Permissions, metadata, and other features to migrate
- Number of delta syncs required
- Type of migration support required
Exclude unnecessary or outdated data to optimize storage and save costs.
Backup Critical Data
Before migration, backup important files and emails so you can recover data in case of any issues.
Prepare the Destination Tenant
Set up the destination Workspace environment:
- Create user accounts and organize them into the right OUs.
- Verify there is enough storage for the migration.
- Configure admin privileges and access permissions.
The Right Google Cloud Partner Makes All the Difference
Our enterprise grade migration tool CloudFuze, a Google Cloud Partner, will make the migration secure, scalable and metadata preserving. It will retain permissions, folder structures and timestamps and allow bulk user transfers with automation. With OAuth 2.0 security, encryption and audit logs it will ensure a compliant and disruption-free Google Workspace migration.
Why Google’s Built-in Methods Fall Short
Google offers a basic tenant-to-tenant migration through APIs and scripts.
Here’s an official guide: https://support.google.com/a/answer/1041297?hl=en
While it works, it’s cumbersome and requires manual configuration for each service. Most businesses can’t use this method because it’s too complex and not scalable.
Tenant-to-Tenant Migration Step-by-Step
Step 1: Authenticate Source and Destination Tenants
- Log into your CloudFuze account.
- Add the source Google Workspace tenant apps and drives and authenticate with admin credentials. Grant access to data.
- Add the destination tenant and make sure both accounts are linked.
Step 2: Set up Migration
- Match users from source to destination tenant apps and drives. Use auto-mapping for bulk migrations or CSV mapping for customs.
- What to migrate—emails, Drive files, contacts, or calendars.
- Preserve file permissions and sharing settings during migration.
Step 3: Migrate
Start the transfer and monitor through the CloudFuze dashboard. Real-time reporting helps you catch any issues early.
Step 4: Verify
After migration is complete, log into the destination tenant and check:
- Emails, attachments, and folder structure.
- Drive files including Shared Drives are correct.
- Permission and sharing settings are preserved.
Our migration expert will resolve any issues using our tool’s advanced error-handling features.
Features | Available |
---|---|
One-time migration | Yes |
Delta migration | Yes |
Shared Links migration | Yes |
All file versions migration | Yes |
Selective file versions migration | Yes |
Timestamps migration | Yes |
Special characters conversion | Yes |
Long File Name Handling | Yes |
Cross Tenant Migration Scenarios
Emails: Gmail to Gmail
Migrating emails between Gmail accounts involves mapping users, moving mailboxes, and preserving read/unread status. CloudFuze makes this process easier with user mapping and detailed migration reporting.
Google Drive to Google Drive
CloudFuze migrates My Drive and Shared Drives, preserving metadata, timestamps, version history, permissions, and collaboration settings. It also performs delta migrations, transfers new files during the process, and preserves external shares, embedded links, user files, and folder structure.
Why CloudFuze is the Right Tenant Migration Partner?
With CloudFuze, businesses get an enterprise-grade tenant to tenant migration tool that simplifies complex migrations, preserves data, and minimizes downtime. Whether you’re moving files, emails, or permissions, CloudFuze provides a customized experience for your business. By automating complex tasks like permission mapping, deduplication, and delta migrations, our tool lets you migrate large volumes quickly and with minimal disruption.
No infrastructure is required, and it is easy to use; you can move data between accounts and make your migration smooth, secure, and agile.
FAQs
What to consider before migrating?
Set up file hierarchies and naming conventions, plan for duplicate files, determine which users to migrate during the migration, and check data volume against Google’s daily upload limits.
How do I keep data intact during migration?
To keep data intact, perform pre-migration assessments, test with small data sets, and use tools that preserve metadata and permissions during transfer.
What are common challenges to expect during migration?
Data loss, inaccurate data mapping, API throttling, user adoption complexities are common challenges during cross tenant migration.
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