Eliminate Unused SaaS Seats with Automated License Tracking

Are your finance teams paying for the SaaS licenses that sit idle in your organization?

If so, automated license tracking using unified SaaS & AI app management software helps CIOs/CTOs slash 20-30% of their company’s SaaS license waste annually. These automated software license trackers give complete visibility into your company’s software license usage.

In this blog post, you’ll discover how enterprises can cut their SaaS license waste through automated license tracking.

Key Takeaways:

  • Tracking software licenses continuously can save up to 20-30% of your SaaS spend.
  • Automated SaaS license tracking gives every CIO/CTO centralized, enterprise-level license usage visibility
  • Our platform, CloudFuze Manage, offers a unified dashboard to monitor all licenses, analyze app usage, and maintain IT compliance.
  • We also offer intelligent user automation to eliminate inactive license seats without manual intervention.

Overview of License Tracking

License tracking is a centralized way to keep track of every software license (GitHub, Tableau, Bill.com, etc.) your company owns. It means monitoring your company’s SaaS license usage, managing your subscription renewals, and maintaining compliance with industry standards.

Without centralized license tracking, organizations confront the following challenges:

  1. SaaS overspending.
  2. Increased number of overlapping licenses.
  3. Missed subscription renewals.
  4. SaaS sprawl & Shadow IT.
  5. Data security risks from orphaned user accounts.

Why Should Enterprises Track Licenses to Eliminate Unused License Seats?

As a large enterprise, if you don’t track your SaaS and AI licenses, unused license seats start to pile up. In order to lower your organization’s license waste, centralized SaaS license tracking is important.

Here are the advantages of monitoring your SaaS licenses continuously using a SaaS license management platform:

  • Cut License Costs Fast: Real-time license monitoring and application usage analytics show you which software licenses are sitting idle so you can eliminate them immediately.
  • Stay Compliant: SaaS license compliance management keeps your enterprise aligned with GDPR, ISO27001, and SOC 2 Type 2 and avoids costly penalties.
  • Boost IT Team’s Efficiency: Automated user onboarding and offboarding workflows stop orphaned user accounts from eating up your annual budget.
  • Gain 360° SaaS Visibility: With centralized dashboards and accurate SaaS usage insights, you know exactly how your team uses every app.

In short, license tracking is a smart move to control SaaS sprawl and Shadow IT activities across your team.

Challenges Involved in Tracking Software License Manually

Managing your entire organization’s SaaS license details in a shared spreadsheet is a laborious task, and it imposes several limitations as well. They are:

  • Fragmented app admin consoles complicate license tracking for your IT teams.
  • Employee’s app usage definitions vary across different tools, which IT admins can’t track and forecast future licensing needs.
  • Rising shadow IT activities resulting from improper SaaS visibility pose security risks for your company.
  • Unused app licenses accumulate without an automatic license tracking tool, raising your organization’s yearly SaaS spending by up to 30%.

Best Practices to Be Followed for Managing and Optimizing SaaS Licenses

To control your annual license waste and right-size your software licenses organization-wide, adopt these best practices:

  1. Automate your company’s license tracking with a SaaS and AI app management platform like CloudFuze Manage.
  2. Monitor employees’ app usage and align SaaS license/subscription tiers with your employees’ behavior.
  3. Use automated employee offboarding to revoke ex-employees’ user access instantly and reclaim it.
  4. Make sure to audit your SaaS stack quarterly to protect your company against any security & compliance issues.

How Can Organizations Implement Automated License Tracking?

Our SaaS & AI app management platform, CloudFuze Manage, is an industry-leading automated license tracking solution. We help SMBs and large enterprises take control of their SaaS app subscription management and prevent overspending on unused software licenses.

Here are the step-by-step instructions to implement automated license tracking:

  1. Connect our platform, CloudFuze Manage, to your existing SaaS stack. It automatically detects every user and license via AI-powered invoice parsing.
    AI invoice feature Preview
  2. Our tool’s license management dashboard automatically pulls all license details along with their next renewal date.
    license management dashboard
  3. IT teams can track their employees’ SaaS & AI app usage and get potential savings recommendations to deactivate idle accounts instantly on a single dashboard.
    CloudFuze Manage Dashboard Preview
  4. IT admins can set up automated user workflows to prevent the buildup of unused SaaS & AI licenses.
    CloudFuze Manage Workflow Dashboard Preview
  5. Budgeting teams can use our platform’s special feature, application usage analytics, to forecast their future license needs and cut redundant SaaS licenses.
    CloudFuze Manage App Insights Preview
  6. Finance teams can turn on renewal alerts, so you never miss a subscription renewal.
    CloudFuze Manage Renewal Notification Preview

With our SaaS license management tracker, SMBs and large businesses can start saving up to 30% of their annual SaaS spend while tightening their compliance & security posture.

How Does CloudFuze Manage Differ from Other Tools?

Here’s the table differentiating CloudFuze Manage from other similar tools:

Feature CloudFuze Manage Others
Dashboard Unified view of all licenses. Multiple dashboards.
Analytics Advanced SaaS & AI app usage with Cost-savings insights. Basic app usage tracking without cost-optimization insights.
User Automation Full user onboarding and offboarding. Partial user workflow automation (either onboarding or offboarding).
Security Enterprise-grade protection. Limited security features.
Savings Up to 30% reduction in SaaS license costs. Minimal license optimization.

Right-Size Your SaaS Licenses with CloudFuze Manage’s Automated License Tracking

If you want to stop wasting money on unused SaaS & AI app licenses, license tracking is your go-to solution.

At CloudFuze, we make your license consumption tracking process effortless with real-time SaaS & AI license monitoring, centralized control of SaaS & AI apps, and intelligent user automation.

Ready to cut 30% of your SaaS waste with CloudFuze Manage today? Contact us for a free product walkthrough now!

Frequently Asked Questions

1. Name the best software for license tracking for small businesses.

Our platform, CloudFuze Manage, is the best software license tracking tool for small businesses. We offer a unified dashboard, live license monitoring, and smart user automation to cut unused SaaS license costs.

2. How to automate license tracking for my IT teams?

You can utilize our SaaS & AI app management platform, CloudFuze Manage, to automate license tracking for IT teams. Our tool automatically detects all your licenses and monitors your company’s SaaS & AI app usage in a single dashboard.

3. Where to buy license tracking solutions for enterprises?

You can get our automated, enterprise-grade license-tracking software, CloudFuze Manage, directly from CloudFuze. Contact our team for further details.

Take Control of Your SaaS Stack Today

Use CloudFuze Manage to securely manage all your SaaS apps. Manage users and licenses, optimize spending, cut unnecessary costs, identify and eliminate shadow IT, ensure compliance, and do a whole lot more!