Pre-Scan for Google Workspace Migration to Another Workspace

Google Workspace to Google Workspace migration is a strategic step for enterprises seeking to consolidate their cloud storage and enhance security.

However, to initiate Google Workspace tenant to tenant migration, enterprises have to thoroughly perform a pre-scan. When you migrate from Google Workspace to another domain with proper pre-scan measures, you can migrate accurately and efficiently and reap the benefits of Google Workspace.

This guide walks you through a step-by-step pre-scan process to be carried out before Google Workspace migration to another Workspace.

Why Google Workspace-to-Workspace Migrations Require Strategic Planning?

Google Workspace tenant migrations require more than just moving data across Google Drives. Necessary factors to be considered before the transition are:

  • Mappings between Google Drive and Shared Drive
  • User rebranding or identity changes
  • Domain-specific variations in permission settings
  • Conflicts around file ownership and shared drive dependencies

Ignoring these factors during Google Workspace organizational migration can result in lost data, broken access, and dissatisfied users in large enterprises.

Why Pre-Scan is Essential for Enterprise IT Teams?

Pre-scan is a best practice which can be followed for ensuring compliance and governance as you migrate Google Workspace to another Workspace. A strategic pre-scan helps you with:

  • Ensuresing risk reduction prior to data transfer from Google Workspace.
  • Streamlining the planning phase for compliance with regulated or sensitive content.
  • Preparing teams to identify the areas where conflicts can occur.

Since the pre-scan establishes a baseline for the expected outcomes, it also guarantees that post-migration is simplified.

Common Use Cases That Demand Pre-Scan

Use Case How Pre-Scan Helps
M&A Maps users across organization domains, reveals cross-tenant file shares, and prepares Shared Drives
Departmental Spinouts Identifies content to be migrated to a new workspace
Brand Reorganizations Audits Shared Drive ownership and applies new naming conventions
Compliance-Driven Data Realignment Surfaces PII/shared data outside approved domains for review pre-migration

Pre-Scan Procedure for Google Workspace Transfer to Another Workspace

Step 1: Run Pre-Scan

  1. Navigate to the Pre-Migration Tools Section:
    Users can find the Pre-Migration feature section on the CloudFuze dashboard.
  2. Run Pre-Scan:
    Click the run pre-scan button in your Google Workspace environment.

Step 2: Review Pre-Scan Results

  1. Pre-Migration Report:
    A pre-migration report is created once the pre-scan for your Google Workspace environment is complete.
  2. User Mapping:
    CloudFuze’s auto-mapping feature allows you to map based on email addresses. The CSV mapping option allows you to make changes manually.

Step 3: Preparing for Migration

Using the pre-scan results, select content to be moved, such as Gmail, which includes labels, threads, folders, attachments, Google Drive (My Drive and Shared Drives), folder/file structures, timestamps, and version history, to another Google Workspace.

Step 4: Configure Settings

Configure additional options like permissions and metadata retention. Make sure all settings suit your business requirements.

Benefits of Pre-Scan with CloudFuze

  1. Mapping Users and Data at Scale: Mapping is essential to ensure that the data you had transferred from Google Workspace has been accurately transferred to the destination cloud. In addition to mapping users between domains, CloudFuze tool also detects unmapped or duplicate accounts.
  2. Analysis of Permissions: Along with the data that is transferred, it is necessary to pre-scan your metadata. Our Google Workspace migration tool analyzes permissions across Google Drive, and Shared Drives and identify discrepancies.
  3. Identifying Conflicts and Anomalies: Our tool can detect path lengths that could lead to sync problems, naming collisions, and file/folder names with special characters when you transfer emails from Gmail to Gmail .
  4. Planning for Content Volume and Timeline: Enterprises can eliminate downtime through Google Workspace migration between accounts by defining their cutover dates with an analysis of the overall data volume by user and file type.

By having a pre-scan, enterprises can overcome challenges that can occur during Google Workspace migration to Google Workspace ensuring no data loss.

Here is an example for pre-scan analysis for Google Drive to Google Drive:

pre-scan analysis for Google Drive

Run pre migration of google drive

pre migration

Pre migration initated

Completed

Pre-Scan Before Performing Google Workspace to Google Workspace Migration

Google Workspace cross-tenant migration requires accurate planning and execution.

Book a demo today to securely perform Google Workspace migration to another Workspace along with pre-scan with CloudFuze.

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