How to Handle External Sharing & Guest Users During Migration?

It goes without saying that transferring external shares is one of the most important aspects of performing cloud data migration. And to be able to transfer permissions for external users, you must use a migration tool that supports this.

What are External Sharing and Guest Users in the Context of Data Migration?

In the context of cloud data migration, external sharing is sharing permission associated with external users, such as external collaborators who are not part of the organization and the cloud suite that the organization is using.

For example, in Company A, if the internal users share files and folders with external collaborators like freelancers and consultants, then that creates external sharing.

Why is Managing External Sharing and Guest Users Important During Data Migration?

If your company’s migration goal is to retain all the external users and guest users in the destination cloud platform, then preserving external sharing permissions is a must. The bigger picture here is that internal users can continue seamlessly collaborating with external collaborators post-migration.

As a result, users do not get impacted post-migration, and the overall organization-wide operations do not get disrupted.

What Are the Challenges of Migrating External Shares During Cloud Migration?

There are several challenges of transferring external shares during cloud migration. Some of the common challenges include:

• Mis-mapped permissions
• Permission breakages
• Missed permissions
• Partial permissions migration

It is important to avoid these issues when transferring external shares during cloud migration. With CloudFuze Migrate, you get external shares migration functionality out of the box which helps you mitigate these challenges.

Migrate External Sharing Successfully with CloudFuze

At CloudFuze, we make it simple, fast, cost-effective, and secure for businesses of all sizes to migrate external shares to their preferred destination cloud platforms. Choosing the external shares migration functionality in our migration tool, CloudFuze Migrate, is simple.

In the 4th stage of our tool, you can select the External Shares option to migrate all external shares from the source to the destination cloud. You can also select other options based on your company’s migration needs.

Example of External Shares Migration

Here’s an example showing our migration tool transferring external shares from Box to OneDrive. As evident in the screenshot, editing and viewing permission levels have been accurately retained in OneDrive.

Frequently Asked Questions

1. How to securely transfer external sharing settings between platforms?

You can securely transfer external sharing settings between multiple cloud platforms with an advanced cloud migration tool like CloudFuze Migrate. The tool accurately migrates external shares while ensuring optimal security with encrypted migration.

2. Are there third-party tools that simplify external user migration?

Yes. CloudFuze Migrate simplifies the process of migrating external sharing settings of external users from one cloud platform to another. CloudFuze Migrate also accurately replicates user roles-based permissions, such as edit roles, viewing roles, contributing roles, and more.

3. Which services support bulk migration of external users?

While you can’t directly migrate external users, you can replicate their sharing settings (external shares) with a professional cloud migration tool like CloudFuze Migrate. The external shares migration functionality is available out of the box in CloudFuze Migrate.