Export Gmail Emails to Outlook with Inbox, Sent, and Drafts

Organizations frequently require exporting Gmail emails to Outlook as a part of large-scale digital transformation initiatives, M&A, or onboarding into Microsoft 365 (the reasons for switching can be diverse and organization-specific). Successful Outlook migration demands preserving the integrity of important folders such as Inbox, Sent, and Drafts, as well as labels, attachments, and metadata.

At CloudFuze, we provide an enterprise-class, secure, and next-generation platform to migrate Gmail emails to Outlook with total data fidelity (Inbox, Sent, and Drafts), no business disruption, and full compliance across the entire migration cycle.

Challenges in Gmail to Outlook Email Migration

Migrating from two inherently dissimilar ecosystems, Google Workspace and Microsoft 365, poses some challenges, particularly for IT admins managing large enterprise data:

• Folder structure and labeling system incompatibility
• Ensuring correct user mapping
• Maintaining internal and external sharing and folder structures
• Minimizing downtime and data loss
• Securing sensitive data throughout the process

That’s why businesses use a reliable email migration solution to migrate Gmail to Outlook 365 with accuracy.

What CloudFuze Migrates from Gmail to Outlook

We at CloudFuze facilitates full-fidelity Gmail to Microsoft Outlook migration with the following features:

• Complete migration of inbox, sent, drafts, and deleted emails
• Accurate label-to-folder mapping
• Preserve email timestamps, read/unread status, and metadata
• Email attachments transferred accurately
• Granular mapping of folders and permissions at the user level
• Support for one-time migration and automated delta syncs
• Scalable performance for migrating large numbers of accounts concurrently

The following table shows how each Gmail folder is transferred and preserved in Outlook using CloudFuze’s email migration tool.

Pre-Migration Planning and Assessment

We at CloudFuze begin with thorough pre-scan steps to migrate from Gmail to Office 365 Outlook. This assessment analyzes user data, email volume, folder hierarchies, and any custom requirements that give IT admins complete visibility and control before the migration begins.

How to Transfer All Emails from Gmail to Outlook (Inbox, Sent, Drafts)

Here are the steps to migrate all Gmail emails to Outlook, including Inbox, Sent, and Drafts:

Step 1: Log in to CloudFuze

Go to the CloudFuze webapp and log in. If you don’t have an account, sign up in minutes. Make sure to request access to the email migration feature if not already activated.

Step 2: Link Gmail and Outlook

Go to the Business Clouds section. Add your Gmail account using your Google Workspace admin credentials. Then, add your Outlook account with your Microsoft 365 admin login credentials.

Step 3: Source Gmail and Destination Outlook

Navigate to the Email Migration panel and choose Gmail as the source and Outlook as the destination. This setup instructs CloudFuze to pull information from Gmail and push it into Outlook.

Step 4: Map User Accounts

Map Gmail users to their respective Outlook accounts. You can map manually or through a CSV file for bulk mapping. CloudFuze migrates default folders like Inbox, Sent, Drafts for every mapped user automatically.

Step 5: Begin the Migration and Track Progress

Review your migration settings and start the migration. The process runs in the background. Track the progress from the Reports Dashboard, where you’ll see status updates and success logs.

Step 6: Post-Migration Validation

Once the migration completes, validate that Inbox, Sent, and Drafts emails are correctly transferred to Outlook. Confirm folder structure, email content, and attachments.

It’s done! You’ve completed migrating Gmail folders to Outlook with full integrity of data and absolutely no extensive manual labor.

Need guidance on planning an enterprise-wide migration? Utilize our Gmail to Outlook migration checklist or contact our migration experts if you have any questions.

Here’s How All Gmail Folders Migrate to Outlook Seamlessly

CloudFuze’s email migration solution seamlessly migrates all default Gmail folders, such as Inbox, Sent, and Drafts, to Microsoft Outlook with complete integrity of data.

1. Move Gmail Inbox to Outlook

CloudFuze finds and moves all the emails from Gmail’s Inbox to Outlook’s Inbox, including:

• Read and unread messages
• Attachments
• Timestamps and metadata

Gmail Inbox Before Migration

Outlook Inbox After migration

2. Move Gmail Sent Items to Outlook

All the emails in the Gmail Sent folder are moved to Outlook’s Sent Items folder, maintaining:

• Original sender and recipient information
• Date and time sent
• Email format and attachments

Gmail Sent Mail Before Migration

Outlook Sent Mail After migration

3. Move Gmail Drafts to Outlook

Draft messages are also moved and displayed in Outlook’s Drafts folder, keeping:

• Subject lines and saved content
• Original timestamp
• Unsent status

Gmail Drafts Email Before Migration

Outlook Drafts Email After Migration

Key Benefits

1. Full Folder Coverage: Inbox, Sent, Drafts, and custom labels (mapped to folders)
2. Metadata Preservation: Timestamps, read/unread status, attachments
3. Secure & Automated: OAuth-based authentication and background processing
4. Real-Time Reporting: Live migration tracking and post-migration validation

By taking these steps, IT admins can make Gmail to Outlook migration seamless, secure, and with no user interruption.

CloudFuze: Trusted Solution for High-Fidelity Gmail to Outlook Transfers

At CloudFuze, we offer an end-to-end enterprise-level Gmail to Outlook email migration solution for IT admins and large enterprises. Our platform is designed to scale and secure migrations of any size and complexity. It preserves full data fidelity by migrating emails, including Inbox, Sent, Drafts, and deleted emails, along with attachments, metadata, and timestamps.

It also supports auto-delta sync and offers real-time monitoring for no downtime and data loss. When migrating from Gmail to Outlook as part of your Microsoft 365 adoption, we assure a smooth, secure, and risk-free transition.

Get Expert-Led Gmail to Outlook Migration Support Today!

Whether you’re migrating 1,000 or 10,000+ Gmail emails, CloudFuze’s outlook migration tool offers the security, automation, and scalability demanded by today’s enterprises.

Contact us today to begin your Outlook email migration with complete confidence. We ensure your organization preserves every Inbox, Sent, and Draft email safely and without any risk.

FAQs

1. Will my read and unread emails in the Gmail Inbox stay the same in Outlook?

Yes. We maintain the read/unread status of each inbox email during migration so your Outlook Inbox will be exactly the same as your Gmail Inbox.

2. Are Sent emails preserved when moved from Gmail to Outlook?

Yes. With CloudFuze, emails from the Gmail Sent folder are moved to the Outlook Sent Items folder, with original sender and recipient info, date and time sent, and all email content and attachments.

3. Will my emails in the Gmail Inbox look the same in Outlook after migration?

Yes. Our CloudFuze migration tool ensures all emails in your Gmail Inbox are migrated to the Outlook Inbox folder with exact same timestamps, read/unread status, attachments and formatting.

4. How long does it take to export Gmail emails to Outlook with CloudFuze?

Time depends on the number of emails, number of user accounts and network conditions. But our scalable architecture allows for concurrent transfers, so even large migrations are fast and efficient.