Dropbox vs SharePoint: Comparison for Businesses (2024)

Dropbox vs sharepoint

In today’s digital world, organizations of all sizes seek the best ways to store, manage, and share their data and files. With so many cloud-based solutions available, choosing the right one can be taxing.

In this blog post, we will look at two of the most popular cloud storage platforms: Dropbox and SharePoint Online. We will compare their pricing and top features to help you determine which platform is the best fit for your business needs.

Whether you are looking for a simple file-sharing solution or a more robust collaboration and document management platform, this Dropbox vs SharePoint Online guide will provide you with all the information you need to make an informed decision.

With CloudFuze, you can migrate from Dropbox to SharePoint or vice versa or from any other cloud storage platform to either of these two clouds.


Dropbox is a file-sharing and content management system that provides a collaborative workspace. Additionally, it offers backup storage for videos, documents, and other content. Dropbox also includes auto-sync of the data in your account, enabling you to access it from any device and location.

SharePoint Online is a comprehensive platform that offers a vast range of features and tools for businesses looking for a complete solution for their collaboration, document management, and project management needs. SharePoint Online provides companies with a secure and centralized location for storing and managing files and tools for version control, workflows, and collaboration.

Dropbox vs SharePoint Online: Pricing

Dropbox SharePoint Online
Free plan (2 GB) SharePoint Online Plan 1: $5/user/month (1 TB)
Plus – For Individuals: $9.99/user/month (2 TB) SharePoint Online Plan 2: $10/user/month (Unlimited storage)
Professional: $16.58/user/month (3 TB) Office 365 E3: $23/user/month (Unlimited storage + all Office 365 apps)
Standard: $15/3 users/month (5 TB) SharePoint Online Business plans:
Microsoft 365 Business Basic:$6/user/month
Advanced: $24/3 users/month ( Unlimited storage) Microsoft 365 Business Standard:
$12.50/user/monthMicrosoft 365 Business Premium:

From the above Dropbox vs SharePoint Online pricing comparison, we can see that while Dropbox comes with a free plan, SharePoint Online does not. Yet, SharePoint Online’s lowest-priced plan is available at $5 with sufficient storage of 1 TB, which could greatly benefit small and medium businesses.

Dropbox vs SharePoint Online: Ease of Use

Dropbox is very user-friendly and intuitive, making it a great option even for those who might not be tech-savvy. All you have to do is log in to Dropbox, and you will be ready to use the platform. You can upload, manage, and share your documents in a matter of minutes.

On the other hand, SharePoint is a bit more complex and might require some help from an IT professional to comprehend the interface completely. It might take a little while for your team to fully understand all its advanced features and how to navigate the platform. But once you do, you will have a powerful tool with advanced capabilities.

SharePoint Online vs Dropbox: App Integration

SharePoint Online plan that comes as a part of Microsoft 365 integrates with all Office apps. You can also directly link with OneDrive and Outlook from SharePoint Online. SharePoint Online also connects seamlessly with third-party applications like Salesforce, Zendesk, HubSpot, and Adobe Acrobat.

Though Dropbox also enables third-party app integrations, including Google Suite, Microsoft, Slack, Adobe, Zoom, Canva, etc., it is not as robust as SharePoint.

SharePoint vs Dropbox Security

SharePoint has comparatively far more advanced security features. Regardless of the plans the users choose, they get password protection, file encryption, access monitoring, and check-in and check-out of documents.

Dropbox offers security features like SSL/TLS layer to protect data in transit and AES-256 encryption to protect data in the server. Users must rely on third-party app integrations or opt for higher-end plans for additional security features.

SharePoint vs Dropbox: Additional Functionalities

SharePoint Online enables users to do so much beyond file storage. You can use this platform for project management, collaboration, intranet, creating employee portals, etc. Its wide array of features and functionalities allows you to build and customize according to your requirements.

On the other hand, Dropbox is a bit more limited regarding additional features. While it is excellent for simple document storage and sync, you must turn to third-party solutions to do more.

Overall, this Dropbox business vs SharePoint Online comparison guide shows that Dropbox has a simple and easy-to-use interface that is best suited for small and medium enterprises or if you need straightforward file storage features.

SharePoint Online is often best suited for large organizations that need advanced and bespoke features catering to their file-sharing and collaboration requirements.

If you are looking to migrate to SharePoint Online or Dropbox, CloudFuze X-Change is your go-to cloud data migration tool.

Reach our data migration experts to know more in detail.

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