Dropbox to Google Workspace Business Migration Guide

Google has been attracting users from other cloud services, including Dropbox. If you are among the companies planning for a Dropbox to Google Workspace migration, continue reading to see how CloudFuze helps speed up and automate the migration. 

1. Introduction

For organizations of all sizes, cloud storage services are becoming increasingly popular. As all the data is stored online, businesses and their teams can access it simultaneously, which helps improve collaboration and productivity. Fortune Business Insights says, “The cloud storage market is projected to grow to $390.33 billion by 2028.

Source: Fortune Business Insights

When it comes to cloud storage services, Google Drive, Dropbox, and Box have always been at the top of the list. Though the platforms have capabilities that make file management and organization effective, they differ.  

Among all other cloud storage, Google Workspace (formerly G Suite) has become one of the leading cloud office suites globally, competing heavily with Dropbox, Box, etc. Since its inception, Google has added many features to make the collaboration suite exciting.

Most businesses that plan to move from Dropbox to Google Workspace prioritize the benefits of deep integration of apps, such as Google Drive, Gmail, Google Calendar, etc, in the Google Workspace cloud ecosystem.  

Source: TrustRadius

If your company is planning to migrate content from Dropbox to Google Workspace, it is crucial to have a proper strategy that aligns migration goals with business process improvements. And to execute such a strategy, using a feature-rich migration tool is a must. Continue reading to see how CloudFuze helps to speed up and automate the move of Dropbox data to Google Workspace. 

2. Dropbox vs Google Workspace

In comparison with Google Workspace, Dropbox Business offers fewer features. Dropbox majorly focuses on document management, whereas Google Workspace offers both document management and team management tools for one subscription.

Every Google Workspace plan includes Docs, Sheets, Slides, Forms, Keep, Sites, Drive, Gmail, Meet, Calendar, Chat, etc. As a result, migrating from Dropbox to Google Workspace allows users to connect, create, and collaborate safely while increasing business productivity.

Also, the deep integration between these market-leading apps is the core driving factor for companies of all sizes to migrate from Dropbox to Google Workspace as a digital transformation move. 

3. Dropbox to Google Workspace Migration for It Admins

The major challenge to migrate data from Dropbox to Google Workspace for an IT Admin/Manager is migrating all the files while preserving version history, comments, timestamps, and permissions.

IT Admins can move all files from Dropbox to Google Workspace without the risk of losing their business files, folders, permissions, versions, comments, etc., with CloudFuze as the migration partner.

CloudFuze is an easy, fast, and cost-effective Google Workspace migration tool that helps businesses and their IT teams migrate users and data from Dropbox to Google Workspace seamlessly.

To help you, we’ve prepared this guide on defining, planning, and managing the migration process. We strongly suggest reading this guide completely to understand the migration prerequisites and process thoroughly.

4. The Importance of a Dropbox to Google Workspace Migration Tool

Although manual data migration is a simple one-time solution for small sets of files, you should use a cloud-to-cloud migration management service if you wish to copy files from Dropbox to Google Workspace along with the version history, comments, timestamps, permissions, shared links, embedded links of each file between multiple users.

Keeping data secure and accurate is of utmost importance for any migration project. The time-consuming process of migrating from Dropbox to Google Workspace is made easier using a data migration tool. Using a data migration tool will save your company time, labor, and costly failures.

Data migration tools aren’t all built the same way. A third-party migration tool like CloudFuze does everything without having any access to view or store your data.

Fig: Benefits of Using CloudFuze for Data Migration

CloudFuze understands the client migration requirements firstly, analyzes the complexities involved in the data structure that needs to be migrated, and takes action accordingly. You will have the option to transfer files of specific employees, move data to a different email account in the destination, select root folder or specific folder, etc. Moreover, if the client needs any customization in migrating the data, our expert engineering team will always be ready to do it.

Get in touch with our expert migration team for any customized options/features of your Google Workspace migration.

6. CloudFuze vs Competitor Migration Tools

Many third-party services are available in the market to opt for your business cloud storage migration. But each third-party tool differs from the others in the features they offer. Let us compare the key features of CloudFuze’s Dropbox to Google Workspace migration tool with competitors.

7. How to Migrate from Dropbox to Google Workspace

Migrating Dropbox files to Google Workspace can be a strategic move to enhance collaboration and streamline document management within your organization. Below are the steps to move Dropbox data to Google Workspace easily. 

Step 1: Sign into CloudFuze

The first indirect yet vital step to transfer Dropbox to Google Drive (1) is to sign into the CloudFuze migration webapp. Visit CloudFuze webapp and enter your login credentials. If you don’t have an account already, you can create one using your email, Google account, or Office 365 account.

Step 2: Add Your Dropbox Account 

Once logged into CloudFuze, click on the Dropbox logo that you can find under the business clouds section. Since it is a business migration, you must choose the Dropbox logo under the business clouds list only.

Step 3: Authorize Your Dropbox Account

Enter the login credentials of your Dropbox account in the popup and click on the Sign-in button.

Step 4: Now, Add Google Workspace (GSuite)

Click on the Google Workspace logo listed in the Business Clouds section.

Step 5: Authorize Your Google Account

Enter your Google account login credentials and click on the Next button to authorize it.

Step 6: Grant Access to CloudFuze

You must provide access to your company’s Google account. Click on the Allow button to authorize the Google account.

Step 7:  Clouds Have Been Added

Once both clouds are added, click on the Clouds icon and go to the Manage Clouds tab. You should be able to find both clouds here. It is only upon successful cloud addition that it becomes possible to move files from Dropbox to Google Workspace.

Step 8: Click on Team Migration

Once the clouds are added, click on the Team Migrations icon on the left.

Step 9: Select Source and Destination Accounts

You must choose Dropbox as your source account and Workspace as the destination to copy Dropbox files to Google Workspace and not the other way around.

Step 10: Click on Auto Mapping

CloudFuze has a powerful mapping tool known as Auto-Map that matches Dropbox and G Suite users based on the email alias. The app can match thousands of users instantly with just a click. In cases where Auto-Map can’t be used, the manual or CSV method comes into the picture.

Step 11: Select Users to Migrate

You can migrate the number of user accounts based on your company’s plan to transfer Dropbox to Google Workspace. For testing the tool, we recommend migrating only a couple of users.

Step 12: Configure the Migration

• Job Name: Enter a name for this migration job or leave the default
• Job Type: Choose One Time if it is a first-time migration and delta for migrating incremental changes
• Destination Path: Leave the default / to migrate content from the root or enter the folder path if you want to copy Dropbox files to Google Workspace with granularity on folder levels.
• Additional Notification: By default, migration-related notifications and alerts will be sent to the registered email. Add email addresses if you want to send the migration status to multiple people.
• Migrate Shared Content: Select this if you wish to migrate shared content.

Click on the Next button once you select the migration options to proceed to the next step. 

Step 13: Preview the Migration

Preview the migration and click on the “Start Migration” button if everything is right.

Step 14: Migration Has Been Initiated

The In-Progress status indicates that migration is progress.

Step 15:  Migration Has Been Completed

The migration will be completed when the status turns into “Processed”.

8. Dropbox to Google Workspace FAQ

1. What Is the Maximum Data That Cloudfuze Can Migrate?

CloudFuze has helped many large enterprises migrate their Terabytes of data from one cloud storage to another and overcome complexities. If the data is large and can’t be migrated at once, we will split it into different stages based on the priority which person data to be migrated first. Thus, CloudFuze migration service is not limited to any data size, having most senior industry-leading experts who can deal with any cloud storage migration challenges.

2. How Long Does It Take To Transfer Files From Dropbox to Google Workspace?

CloudFuze estimates your total migration timeline based on the number of users and the amount of data to be migrated, as the migration speed depends on the data size. Please contact our migration team for accurate migration timelines.

3. Does Cloudfuze Support Dropbox to Google Shared Drive Migration?

Yes, CloudFuze also performs migration from Dropbox to Google Shared Drive along with Dropbox to Google Workspace, as per your needs.

4. What Is the Pricing of Dropbox to Google Workspace Migration?

We send customized quotes for each of our customers based on their users and data size. The pricing also varies based on the features you need, like Delta migration required or not, migrating versions, permissions, timestamps, comments, and other features.

5. How Secure Is Cloudfuze?

CloudFuze takes security measures during all stages of your data migration. We value our client organizational standards and employ OAuth protocol and RESTful API platform to authorize your credentials and transfer data securely. Learn more about CloudFuze security here.

CloudFuze not only migrates data from one cloud to another securely but also the tool simplifies migrating your data from on-premises and local servers to any cloud storage like Google Workspace, SharePoint, etc., based on your choice.