Dropbox to Google Shared Drives Migration Guide 2024

1. Introduction

Is your company planning to migrate Content from Dropbox to Google Shared Drives? Switching to Google Drive and Google Shared Drives from Dropbox includes migrating users, data, permissions, versions, comments, timestamps, shared links, and other features which can delay the migration process.

CloudFuze can help your IT team speed up and automate the Dropbox to Google Shared Drives file transfer, helping your company save a lot of time and money. Based on years of migration experience, we have developed proven methodologies to align your business outcome goals with the migration project while overcoming challenges.

Connect with industry-leading migration experts and seamlessly transfer files from Dropbox to Google Shared Drive.

If you’re keen to know more or want to see a demo of how we migrate data from Dropbox to Google Shared Drives, watch the video below:

2. Dropbox to Google Shared Drives Migration Limitations

Google Shared Drive has certain limitations, and IT Admins need to be aware of these before initiating the process to transfer Dropbox to Google Shared Drives. It is not a problem for small businesses with small data, but it can be a major challenge for larger businesses that plan to migrate a high volume of users and data.

• Folder structure limitation

A folder in a Shared Drives allows you to have up to 20 levels of nested folders (subfolders). So, the folders exceeding the limit of 20 levels won’t get migrated to Google Shared Drives.

• Files and folders limitation

A drive in a Shared Drives can include a maximum of 400,000 files and folders combined. You can’t migrate a single file/folder exceeding 400,000 items to a single Team Drive.

• Daily data upload limitation

Users are restricted from uploading 750 GB of data per day across all Shared Drives and My Drive. Users who reach the 750 GB limitation or upload a file larger than 750 GB will be unable to migrate any more files on that day.

If you want to transfer Dropbox data to Google Shared Drives fast and meet your timeframe, we recommend adding multiple accounts to quickly move the largest amount of data. This allows you to run deltas quickly and stay ahead of the migration process.

4. CloudFuze Data Migration Services for Businesses

Our data migration experts provide customized solutions that suit your business needs, allowing you to move files from Dropbox to Google Shared Drives easily.

CloudFuze is a Google Technology Partner with over a decade of experience helping companies switch to Google Shared Drives from Dropbox. Our highly experienced migration experts perform end-to-end data migration in collaboration with IT Admins and managers.

CloudFuze allows you to either run the migration on CloudFuze SaaS servers or deploy the tool in on-prem servers if your business data is highly sensitive.

Talk to our migration experts to transfer files from Dropbox to Google Shared Drive, leaving no data behind.

5. How Are Permissions Migrated From Dropbox to Google Shared Drives

CloudFuze migrates all your Dropbox business users, data, versions, comments, timestamps, shared links, and permissions to Google Shared Drive with ease. Dropbox and Google Shared Drive have distinct levels of permissions, and therefore replication root and inner permissions is a challenging task for IT Admins. Check in the table below on how CloudFuze migrates the permissions during the move Dropbox to Google Shared Drives.

7. Steps to Migrate Data From Dropbox to Google Shared Drives

Follow the steps below to move Dropbox data to Google Shared Drives successfully.

 Migration prerequisites

To initiate the transfer of Dropbox files to Google Shared Drives using CloudFuze, you must have the following prerequisites:

1. A CloudFuze Account
2. Dropbox admin login credentials
3. Google Shared Drive admin login credentials

Note: Our monthly subscription plans don’t apply for business migration. Reach out to us with your migration needs for a demo or a customized quote to switch to Google Shared Drives from Dropbox.

Follow the steps below to move Dropbox data to Google Shared Drives successfully.

Step 1:  Log into CloudFuze

The process to migrate Dropbox to Google Shared Drive starts with accessing the CloudFuze webapp.

Open the CloudFuze webapp to create or log into your account. CloudFuze offers a limited free trial to test the service. As a business user, you can reach out to CloudFuze requesting an enterprise trial with more features.

Step 2: Add Dropbox Business Account to CloudFuze

Click on the Dropbox logo that you can find in the business clouds section. When planning for a business-focused Dropbox to Google Shared Drive file transfer, avoid adding Dropbox from the personal clouds list.

Step 3: Authorize Dropbox Business Account

Enter your Dropbox account’s admin login credentials in the popup window and click on the Sign-in button. By doing so, you are providing the needed access for CloudFuze to copy files from Dropbox to Google Shared Drives.

Step 4: Add Shared Drive Account

Similar to the previous steps, you must add Google Shared Drive. Click on the Google Shared Drive logo in the business clouds list.

Step 5: Authorize Google Shared Drive

Enter your Google Shared Drives admin login credentials in the popup and click on the Next button.

Step 6: Allow CloudFuze to Access Your Account

Click on the Allow button to finish adding the Shared Drive account to CloudFuze. CloudFuze uses OAuth protocol to access your account via API calls. No human will be able to access your data during the process of copying Dropbox to Google Shared Drives.

Step 7:  Verify Cloud Addition Process

Quickly click on the Clouds icon in the left menu bar. Next, go to the Manage Clouds tab. You should be able to see both Dropbox and Shared Drives accounts there.

Ensure both clouds are added properly. CloudFuze’s Dropbox to Google Shared Drive migration tool accesses data from both clouds at the API level for fast and secure transfer.

Step 8: Click on the Team Migration Icon

Click on the Team Migration icon to copy files from Dropbox to Google Shared Drives. Note that you must configure a few settings before the migration begins.

Step 9: Select Source and Destination Cloud Accounts

Select Dropbox as the source cloud and Google Shared Drives as the destination. You need to be cautious while choosing the source and destination clouds to ensure you transfer files from Dropbox to Google Shared Drives and not the other way around.

Step 10: Upload User Mapping CSV File

You need to create a CSV file with a specific format to match users in the source and destination clouds. Much of this work is guided and carried out by the CloudFuze migration team.

CSV mapping is the best way to migrate Dropbox to Google Shared Drive with customized user mapping that aligns with business-specific migration goals.

Step 11: Creating the CSV File

Create the CSV file with the below details:

• Enter the source user email
• Enter source path
• Enter destination user email
• Enter the destination path

Step 12: Allow CloudFuze to Validate the CSV File

Once uploaded, CloudFuze takes a few moments to read and validate the CSV file. If there are any mistakes in the CSV format, CloudFuze returns an error.

It is crucial to map user accounts properly in the CSV file to switch to Google Shared Drive from Dropbox with complete accuracy.

Step 13: Download the CSV

Download the CSV and click on the Next button for further migration.

Step 14: Configure the Migration

Choose a name for the Dropbox to Google Shared Drive file transfer project and select other preferences based on your migration needs. Once done, click on the Next button.

Step 15: Preview and Confirm the Migration

Preview the options and click on the “Start Migration” button if everything looks good.

Step 16: Migration Is In Progress

The ‘In-progress’ status indicates that the migration is in progress. Keep in mind that business users of CloudFuze’s Dropbox to Google Shared Drive migration tool have the privilege to receive detailed daily migration reports from the migration managers.

Step 17:  Dropbox Business to Google Shared Drives Migration Has Been Completed

Once migration is completed, the status will show as “Completed.” You can download the migration report and check the list of all files and folders transferred.

8. Dropbox to Google Shared Drives Migration FAQ

1. What is the maximum size of data CloudFuze can transfer?

You can transfer an unlimited size of data and an unlimited number of users using the CloudFuze data migration tool. It has helped many companies to transfer several TBs and PBs of data without a problem.

2. How much does the tool cost to move Dropbox data to Google Shared Drive?

The pricing depends on the number of users and the size of the data you are planning to copy Dropbox to Google Shared Drives. 

3. How secure is the CloudFuze platform?

CloudFuze takes security measures to protect the users’ data. The platform is trusted by many of the biggest enterprises in the world and government agencies in the USA.

4. Does CloudFuze support Dropbox to Google Drive migration?

Yes, in addition to Dropbox to Google Shared Drives, CloudFuze also supports Dropbox to Google Drive migration.

5. How do I get started?

Contact migration experts, get a customized quote based on your migration needs, and start your Dropbox to Google Shared Drive migration journey today.