Top 5 Features of a User Lifecycle Management Tool

Manually provisioning users and handling app permissions are stressful tasks that drain your IT team’s time and increase the risk of human error in your organization.

Therefore, whether you’re scaling your B2B SaaS startup or a large enterprise running IT operations, our SaaS & AI management software, CloudFuze Manage, simplifies your user lifecycle management from start to finish.

In this blog post, you’ll get to know the 5 important features while choosing the right end-to end user lifecycle management tool for your business.

What Is a User Lifecycle Management Tool and What Are Its Key Features?

A User Lifecycle Management tool helps you manage users in a single platform throughout their journey in your organization. Our solution, CloudFuze Manage, is a prominent example of a user lifecycle management platform.

The key features of a ULM tool include:

• Automated User Onboarding: IT teams can automatically create user accounts and assign user roles across their SaaS & AI applications when a new employee joins.
• Centralized User Access Management: Admins can monitor, update, and adjust app user access and permissions as employees change roles or departments, without switching between multiple tools.
• Secure User Offboarding: Organizations can instantly revoke user access, deactivate and archive ex-employee data from one interface, eliminating data security breaches.

Why Is User Lifecycle Management Important for Businesses Today?

User lifecycle management is an essential criterion for businesses today because it offers numerous benefits, including saving your IT team time, reducing manual data entry errors, and protecting data.

By automating user onboarding, role/access changes, and offboarding, large organizations can easily prevent unauthorized user access and scale user management smoothly as their teams grow and roles evolve.

However, it’s equally important to choose the right user lifecycle management software to automate the key stages of the user lifecycle in a centralized platform.

The upcoming section discusses best practices for selecting and implementing a user lifecycle management tool for your business.

5 Essential Features to Look for Before Choosing a User Lifecycle Management Tool

When you’ve decided to go with a user lifecycle management platform, make sure it includes these five must-have features to support your team and secure your SaaS ecosystem:

1. Automated User Onboarding and Offboarding

Most IT admins need hours to days to manually set up accounts for new hires or deactivate accounts for former employees. However, with SaaS-based ULM tools:

• IT teams can create and manage user accounts across all your company’s SaaS & AI apps instantly.
• Managers can assign the right roles based on employees’ job titles or departments.
• IT admins can restrict employee access to important files and clean up data when an employee exits.

2. Single Dashboard for User Management

A centralized user management dashboard lets businesses like yours:

• View all users and their access levels in one intuitive dashboard.
• You can perform bulk user actions like employee provisioning or user account deactivation.
• Also, organizations get 360° visibility and complete control over their user environment.

3. Role-Based Access Control

Not everyone in your organization needs access to everything. With selective RBAC, IT administrators:

• Create user roles based on employees’ job functions.
• Automatically assign user access to relevant tools when your employee roles change.
• Prevent unauthorized user access to your confidential business data and reduce internal security threats.

4. User-Level Activity Tracking with Audit Trails & Compliance Reports

In order to meet industrial compliance standards, enterprises must track user actions. With audit trails & compliance reports, you:

• Log every user access change and user activity across your SaaS & AI environment.
• Review instantly generated reports for audits and internal reviews.
• Maintain industrial regulations like GDPR and SOC 2 Type 2.

5. Work Well with Your SaaS & AI Tools

Your team utilizes many tools (such as Atlassian, Google Workspace, HubSpot, Microsoft 365, ClickUp, Slack, ChatGPT, Cursor, Co-pilot, and Salesforce), and your ULM tool should integrate with them so you can:

• Sync user data across multiple cloud platforms easily.
• Automate user provisioning and deprovisioning across the major SaaS & AI apps.
• Implement consistent user access and security policies within your organization.

When choosing a user lifecycle management tool for your business, make sure to select a platform that includes all the features mentioned above.

Our unified SaaS & AI app management platform, CloudFuze Manage, includes all the above-mentioned features, along with customizable user workflows and enterprise-grade security.

Why CloudFuze Manage Is the Best User Lifecycle Management Tool?

When it comes to choosing a user lifecycle management software, our software, CloudFuze Manage, stands out for its advanced automation features, intuitive user interface, and enterprise-grade security.

Here’s a table comparing our tool, CloudFuze Manage, with others.

CloudFuze Manage vs. Other ULM Tools

This table clearly shows that our solution, CloudFuze Manage, is the best choice for businesses looking to automate their entire user lifecycle management from a single dashboard.

Whether you’re a scaling startup or a large enterprise, our SaaS & AI management platform, CloudFuze Manage, scales with your business needs and simplifies user management.

Here’s a short clip showing our tool’s advanced features:

Simplify Your User Lifecycle Management with CloudFuze’s SaaS & AI Management Platform

Manually managing users in a shared spreadsheet is an outdated process. With our powerful user lifecycle management tool, CloudFuze Manage, you can automate user workflows, reduce SaaS & AI security risks, and improve your SaaS & AI operational efficiency.

Also, businesses can automate their entire user lifecycle from onboarding to offboarding and everything in between.

If you’re ready to simplify your business workflows and strengthen your security posture, CloudFuze Manage is the platform for you.

Contact us for a free demo now!

Frequently Asked Questions

1. What’s the setup time for deploying CloudFuze Manage in an enterprise?

Since our tool, CloudFuze Manage, is a web-based application, you can get started instantly without the need for on-prem installations. You can simply log in, connect your SaaS apps, and configure your business workflows.

Most enterprises complete their setup and integration within a few hours, depending on the number of apps and users involved.

2. Can CloudFuze Manage help with SaaS cost optimization and license tracking?

Yes, our SaaS management platform helps you track SaaS & AI license usage and identify underused cloud apps. Organizations can gain insights into user activity across multiple SaaS & AI platforms, so that they can optimize their SaaS & AI subscriptions, eliminate SaaS & AI waste, and reduce SaaS & AI costs.

The advanced analytics and AI-powered features help you make smart decisions about your tech stack.

3. Is CloudFuze Manage suitable for non-technical teams?

Absolutely. Our platform features a user-friendly interface and an intuitive dashboard that make it easy for HR, finance, and operations teams to manage their users without any technical expertise.

You can streamline user workflows, assign app access roles, and monitor user access without writing a single line of code.

4. Does CloudFuze Manage offer Google Workspace lifecycle management automation?

Yes. Our tool, CloudFuze Manage, supports Google Workspace lifecycle management automation, where you can onboard, offboard, and manage users across your Google environment from our unified dashboard.