How to Transfer Calendar from Gmail to Gmail Easily

When switching between two Gmail accounts, you need to transfer your Google Calendar events, along with emails and contacts, to stay productive. Whether recurring events, event timestamps or calendar attachments, a full and accurate transfer is key.

In this post, we will walk you through two ways to transfer emails from Gmail to Gmail with Google Calendar: the manual, traditional approach using Google’s built-in tools and a quicker, enterprise-grade solution using CloudFuze, a migration tool designed for business. Let’s get started!

Method 1: Manual Transfer – Export and Import Google Calendar

This is a free manual method provided by Google where you can export Google Calendar data from your old Gmail account and then import the same into your new Gmail account.

Step 1: Export Google Calendar from Your Old Gmail Account

1. Sign in to your old Gmail account.
2. Open Google Calendar.
3. Click the gear icon > Settings.
4. Under “Settings for my calendars” on the left pane, select the calendar to export.
5. Then click “Export calendar”.
6. A ZIP file will be downloaded. Unzip and you’ll get the .ics files (the default calendar format).

Step 2: Import Google Calendar to Your New Gmail Account

1. Log in to your new Gmail account.
2. Go to Google Calendar.
3. Click the gear icon > Settings.
4. Then select the “Import & Export” option from the left pane.
5. Under “Import”, import the .ics file that you exported.
6. Select the calendar where you want to import the events and then click “Import”.
Manual Gmail-to-Gmail calendar transfer is time-consuming and prone to errors, and can fail to import recurring events, attachments, or event ownership, and therefore is not suitable for companies due to its Gmail to Gmail migration challenges.

Method 2: Gmail to Gmail Calendar Transfer Using Migration Tool

If you’re looking for a faster, more reliable way to transfer all Google Calendar events from one Gmail account to another, including recurring events, attachments, and accurate timestamps, CloudFuze is your go-to solution for Gmail to Gmail transfer.

Why Choose CloudFuze?

CloudFuze is a powerful cloud data migration platform that supports seamless Gmail-to-Gmail calendar transfers, particularly for businesses and enterprises that need scale, accuracy, and security.

What CloudFuze Migrates:

Normal Events – All single schedule calendar events.

Recurring Events – Duplicates entire repeating event pattern.

Event Timestamps – Maintains original dates and times.

Attachments – Saves attachments and files associated with calendar invites.

How CloudFuze Works

For large-scale enterprise calendar migrations and SMBs, CloudFuze is the perfect solution. Our strong tool provides a smooth and safe Gmail to Gmail migration process with attachment support, timestamp preservation, and accurate handling of recurring events. Built for bulk calendar transfer, CloudFuze provides an efficient and reliable solution to businesses with data integrity and safety preserved during migration.
Source: Gmail Calendar Before Migration

Destination: Gmail Calendar After Migration

Gmail Calendar Migration Approach Comparison: Manual Export vs CloudFuze

Table 1.svg

Business Use Cases for Gmail to Gmail Google Calendar Migration

Below are some practical use cases for Google Calendar migration from Gmail to Gmail:

Employee Onboarding/Offboarding – Maintains meeting history, appointments, and shared schedules or reassigns them.

Domain Change or Google Workspace Rebranding – Assists companies in migrating calendars to maintain continuity.

Mergers and Acquisitions – Synchronizes calendars across teams to enable proper scheduling.

Business Unit Consolidation – Maintains seamless co-work and collective planning between erstwhile independent groups.

Google Workspace to Google Workspace Migration – Does not lose calendar information in a reorganization process of Google Workspace tenants.

Ready to Migrate Google Calendar Between Gmail Accounts?

While the manual method to export and import Google Calendar works for personal users with minimal data, it’s not ideal for enterprises where data accuracy and speed are crucial.

For a hassle-free, secure, and complete Gmail Calendar migration, CloudFuze offers the most reliable solution. Whether you’re migrating a few calendars or thousands, CloudFuze ensures all calendar events, recurrences, timestamps, and attachments are transferred without any data loss.

FAQs

1. How Do I Prevent Data Loss During Calendar Event Migration?

For zero data loss during your calendar migration, it is very important that you use a secure migration tool. CloudFuze automatically preserves all calendar event data, including timestamps, recurring events, and attachments. It also provides full validation and reporting functionalities to ensure all events are migrated correctly without data loss before finalizing.

2. What Are the Common Errors to Steer Clear of When Migrating Calendars?

Missing Backups – Can lead to permanent loss of data.

Incorrect File Format – Utilize supported formats such as .ics to prevent import failure.

Missing Permissions – Incorrect sharing settings can omit users or mislead them.

Importing to the Wrong Calendar – Importing to the wrong calendar can lead to confusion and chaos.

Not Reviewing Imported Data – Failing to review the outcomes can lead to duplicates or gaps.

Using Unverified Tools – Insecure tools can corrupt or leak private calendar information.

What Happens to Recurring Events When Copying a Calendar?

Recurring events generally break when copying a calendar because Gmail Calendar’s APIs are not capable of it. Whereas, single events import with ease, recurring ones fail or lose exception information and attendees when using .ics exports. Even shared calendars have the same original owner and hence fail to have complete control.

Therefore, these are of no use as personal users end up manually correcting things after import, while business users ought to use CloudFuze, which transfers recurring events, timestamps, and attachments with ease without data loss.

Get in touch with us for a free migration consultation and let our team assist you in making the move with ease.