Microsoft Teams is becoming increasingly popular among enterprises for its powerful collaboration tools, including workspace chat, calling, file sharing and storing, application integration, and more.
If you have migrated from Slack to Microsoft Teams and plan to migrate to Teams, you can customize the Teams chat settings in several ways. This article will discuss everything you need to know about Microsoft Teams chat feature settings.
Speak with our migration experts for complete assistance in migrating data from Slack to Teams, including direct messages and channels with all the chat features.
Why Microsoft Teams Chat Settings are Important?
The core activity of Microsoft Teams is chat. Teams let you chat individually, in groups, channels, and meetings. There are a few settings you might think about trying to change to improve your experience. Notifications, themes, device settings, and other options can all be changed. Here are the top five options you should modify or experiment with in Microsoft Teams chat settings.
Microsoft Teams Chat Settings
1. Customize Notifications
Your notifications in Teams can be tailored to your preferences. Notifications can be turned on or off, and you can customize how you receive notifications for Team updates. In your settings, you can customize notifications, including their appearance and sound.
Click on the chat edit option shown in the above image to change notification settings for messages, user mentions, likes, and reactions.
By selecting “Banner and feed”, you will receive notifications on your device and in the Activity section at the top left of Teams. Selecting “Only show in feed” will prevent notifications from being sent to your desktop and will only appear in your activity feed.
2. Set the Noise Suppression Level
When you switch on your microphone during a Teams meeting or call, background noises like slamming doors, shuffling papers, barking dogs, and so on can distract others. The new Microsoft Teams feature, noise suppression, helps suppress background noise when in a Teams Meeting.
The following settings are available within Teams Device settings for noise suppression:
- Auto (Default)– Teams determine which level of noise suppression to use depending on the local noise.
- High – This setting suppresses any background noise other than speech.
- Low- Reduces low levels of background noise, such as computer fans and air conditioners.
- Off– Noise suppression is turned off. For high-fidelity microphones in low-noise conditions, choose this option.
3. Read Receipts
This Teams feature notifies persons you’re conversing with when they’ve seen or read messages. It appears in the chat as an eye icon. This is enabled by default, and however, if you want more privacy, you may easily disable it.
If you disable this feature in your settings, recipients will not be able to see if you have seen their message and vice versa. To disable it, navigate to Teams settings by clicking on your profile image and then select Privacy. The toggle option for “Read receipts” will then appear.
4. Application Behavior Settings
Microsoft Teams provides additional application settings to allow you to control how it works. In the following screenshot, you’ll find options to AutoStart the application (upon computer startup), open it in the background, and keep MS Teams running even when you close the window (useful if you need to keep track of notifications):
Additionally, there are some theme settings at the top that you can change for the app’s visual appearance.
5. Do Not Disturb Priority Access
Setting your status to Do Not Disturb informs your coworkers that you are unavailable and disables message notifications so you will not have any distractions. Even if you’re set to Do not disturb, you might still want to receive messages from certain people, such as your manager.
Changing your team’s Do Not Disturb priority access settings ensures that you still receive notifications from priority people when your status is set to Do not disturb.
Click on “Manage priority access” and search for the people from whom you want to receive calls, chats, and notifications and add them to the list.