Switch From Google Workspace Business to Google Workspace

Migrating from one Google Workspace to another can be complex for companies. It could be due to a merger, acquisition, rebranding or restructuring within the organization. But switching accounts should be without any data loss or disruption to day to day activities.

Here in this blog post, we have a complete migration checklist to help IT organizations plan, execute and verify Google Workspace to Google Workspace migration easily.

Our checklist covers:

• Migration Goals and Strategy
• Review Your Existing Google Workspace Environment
• Prepare the Target Environment
• Choose the Right Migration Tool
• Pilot and Testing Phase
• Communication and Training
• Migrate in Phases
• Verify Data After the Migration

Checklist to Switch from Google Workspace Business to Google Workspace

1. Define Migration Goals and Strategy

Start to switch from Google Workspace business to Google Workspace by clearly defining the technical and business goals of your migration. What needs to be migrated, emails, calendars, contacts, Drive files, shared drives, chat messages, permissions and user accounts.

Determine the timeline and if phased migration is required to avoid downtime.

Setup fallback plans to handle issues during migration.

Having a plan ensures the migration supports business priorities while keeping productivity

2. Review Your Existing Google Workspace Environment

Audit your source Google Workspace tenant carefully:

• Analyze user data quantity, storage consumption and data types.
• Inspect Drive folder structures, permissions, shared drives and group setups.
• Flag inactive accounts or duplicated data that can be archived or tidied up.
• Record compliance needs and security procedures to be preserved after migration.

A thorough review brings to light potential migration challenges and helps with resource planning.

3. Prepare the Target Environment

Make sure your target Google Workspace tenant is ready:

• Setup necessary licenses and check domains.
• Setup Identity and Access Management (IAM) roles for safe delegation of migration work.
• Pre-create users or provision in bulk to match your source users.

Preparation of the destination eliminates the risk of delays and access issues during migration.

4. Choose the Expert Google Workspace Migration Tool

It’s very important to choose the best Google Workspace to Google Workspace migration tool. Go for solutions that:

• Maintain metadata, timestamps, read/unread status, labels, folder hierarchies and permissions.
• Support zero-downtime
• Supports incremental migrations to follow changes during transition.

For bulk migrations to transfer Google Workspace to another account for M&A or any other use cases we at CloudFuze offer enterprise-level tool for enterprises to transfer 100 TB to 10 PB+ data securely. Our tool is designed for speed, scalability and 100% data integrity.

5. Pilot and Testing Phase

Do a pilot with a small group of users before the full migration (one-time migration):

• Test processes, timing, data integrity and user experience.
• Gather feedback and modify migration settings.
• Test data access, sharing and integration after migration.

Pilots allow issues to be discovered early, eliminating risks for the full Google Workspace migration.

6. Communication and Training

Communicate with end-users:

• Share support channels, expected changes and migration schedules.
• Provide training on new features of Google Workspace or revised workflows.
• Proactive communication means smooth adoption and less helpdesk tickets.

7. Migrate Full in Phases

Transfer data between Google Workspace accounts in batches as planned:

• Resolve issues and monitor progress asap.
• Do incremental syncs to pick up any changes between batches and just before cutover.
• Keep user access intact as much as possible to avoid downtime.

Phased rollout helps avoid disruption and enables smooth business continuity.

8. Checks All Data After the Migration

• Check all emails, calendar, Drive files and permissions.
• Make sure everyone can log in and access their resources.

So no data is lost and everyone can work as usual from day one.

Secure Your Move with CloudFuze Migrate

Use our specially designed checklist for stress-free migration. Along with this checklist and using our professional migration tool (CloudFuze Migrate), you’ll have a secure, accurate and efficient switch from Google Workspace business To Google Workspace with zero downtime.

Get your free 1-on-1 migration consultation today!

Frequently Asked Questions

1. Will switching Google Workspace accounts cause data loss or downtime?

Not if done correctly. Using a structured migration checklist and our tool (CloudFuze Migrate) ensures zero data loss and no downtime.

2. What data can be migrated between Google Workspace accounts?

Our tool helps enterprises migrate emails, calendars, contacts, Drive files, shared drives, messages, permissions, metadata and user accounts.

3. How long does it take to switch from Google Workspace Business to another?

The timeline depends on the size of your organization and data volume. You can contact our experts to know the approximate timeline for your migration.

4. Do I need a third-party tool to migrate between Google Workspace accounts?

Yes, especially for large-scale or complex migrations. Google Workspace migration services like CloudFuze offer enterprise-grade features like metadata preservation, delta migration, and zero-downtime support.