How can IT Teams Track SaaS Usage, Licenses, and Renewals?

One of the best ways for businesses to gain maximum value from their SaaS and AI app investments is to track usage patterns, licenses, and renewals. By doing this, it becomes easy to spot gaps and ensure proper alignment.

In this guide, we have shared ways to track SaaS app usage, license, and renewals with CloudFuze Manage, our advanced SaaS and AI app management and governance platform.

Key Takeaways:

  • IT teams can track SaaS and AI app usage and licenses through CloudFuze Manage.
  • CloudFuze Manage shows usage patterns for each app and recommends cost saving opportunities.
  • IT teams can also use CloudFuze Manage to manage licenses and renewals.

1. Steps to Track SaaS and AI App Usage

Our tool, CloudFuze Manage, makes it simple and efficient for IT and finance teams to track usage patterns in all SaaS and AI apps across the digital stack. Here are the simple steps to follow:

Step 1: Visit the dashboard of our tool and click on “Potential Savings.”

CloudFuze Manage dashboard

Step 2: The “Potential Savings” option will take you to the “App Insights” page where you can track user activity on each SaaS and AI app. It also suggests potential savings based on user activity and license seat allocation data.

App insights in CloudFuze Manage

Step 3: Next, go to “Applications” in the left panel and select generative AI apps like Cursor. Our tool shows several AI app-specific usage metrics, e.g., how many lines of codes users have generated using Cursor.

AI App management in CloudFuze Manage

2. Steps to Track Licenses and Renewals

Tracking and managing licenses and renewals gets easy with CloudFuze Manage. Check out the simple steps to manage licenses and streamline renewals of each app in your company’s IT stack.

Step 1: Click on “Applications” on the left side panel.

App management in CloudFuze Manage

Step 2: Select the app of your choice and click on the “License Management” option. There you can check the number of assigned licenses out of the total number of licenses available.

License management of apps in CloudFuze Manage

Step 3: On the same page, you can check the license renewal date of the selected app.

License renewal in CloudFuze Manage

Align SaaS Spend with CloudFuze Manage and Optimize Costs

Is your company’s SaaS and AI app spend aligned with usage patterns? We at CloudFuze can help you make the most out of your SaaS and AI apps through proper usage and cost management, security, and governance.

Learn more through a professional demo. Contact us today!

Check out more details of CloudFuze Manage in this video:

Frequently Asked Questions

1. What is SaaS usage tracking and why is it important?

SaaS usage tracking is the process of tracking how users are using every SaaS and AI app in the organization. It is important for understanding usage patterns across the entire digital stack and making necessary optimizations to gain maximum value from investments.

2. What are the top SaaS usage tracking tools?

CloudFuze Manage is one of the top tools for tracking usage across a wide variety of SaaS and AI apps. The tool helps you check usage patterns in each SaaS and AI app and show cost saving opportunities.

3. How to monitor SaaS app consumption in a large organization?

Manually managing SaaS app consumption/usage in a large organization is not feasible as most large-sized companies have an average of 100+ apps. The best way to streamline this process and make it cost-efficient is to use a SaaS management tool with usage tracking features, such as CoudFuze Manage.

Take Control of Your SaaS Stack Today

Use CloudFuze Manage to securely manage all your SaaS apps. Manage users and licenses, optimize spending, cut unnecessary costs, identify and eliminate shadow IT, ensure compliance, and do a whole lot more!