Pre-Scan Steps to Move from Google Chat to Microsoft Teams

Planning a Google Chat to Teams migration? Without a strategic pre-migration approach, you can face unexpected issues during your complete migration.

Whether you’re an IT admin or a business professional, it’s crucial to follow proper pre-scan steps to prevent data loss and downtime during transfer to Microsoft Teams.

In this blog post, we have provided insights on pre-scan steps to move from Google Chat to Microsoft Teams.

1. Analyze your Current Google Chat Environment

Begin your pre-scan with a complete analysis of your current Google Chat cloud. Review the existing channels, messages, and shared files in your Google Chat account. Analyze the data volume and decide upon the necessary data for your transfer.

This analysis helps you develop the best strategy to successfully migrate from Google Chat to Microsoft Teams. With this, you can estimate the time and resources required for the migration process.

2. Analyze User Roles and Permissions

Google Chat and Microsoft Teams have different permission models. Understanding how user and group permissions are mapped is essential to ensuring that users retain the appropriate access levels to files and folders after migration.

Examine existing roles and permissions when you import Google Chat to Teams. Then, ensure that you accurately map external users with proper permissions from Google Chat to Teams accounts.

3. Validate Compatibility and Office 365 Subscriptions

Assess the licensing provisions for both Google Chat and Microsoft Teams. Confirm that your Microsoft 365 subscription includes the necessary features to support channel management, external user or guest access, and file sharing in your Teams environment. Also, ensure that proper license is available for continued access in the new Teams environment.

4. Backup your Data

Back up your data such as group chats, DMs, and shared files before migrating from Google Chat to Microsoft Teams. Export all shared links, media files and store them for an easy transition to Microsoft Teams.

Import message histories and file attachments from ongoing conversations to preserve important context. Validate the completeness of the backup and organize the backup data in a secure location such as in a reliable cloud storage.

5. Evaluate External Collaborator Access

Ensure proper access to external collaborators for necessary files and channels in Teams. During the pre-scan phase, evaluate all external users accessing your Google Chat environment and determine how to replicate that access in Teams. Review external user settings to plan a seamless access transfer during migration.

6. Choose the Right Migration Tool

Select an advanced enterprise-grade migration tool to ensure efficient and seamless migration. We are a Microsoft Gold Partner who can help you overcome challenges and seamlessly transfer your Google Chat data to Microsoft Teams, including spaces, messages, and permissions.

Our proven expertise will enable you to mitigate migration risks and move from Google Chat to Microsoft Teams with confidence and zero interruption.

Screenshots Showing Pre-scan Analysis Done by Our Migration Tool at Google Chat Cloud:

Image 1: You can “Run Pre Migration” by clicking on the “Next” button.

Image 2: After pre-migration is initiated, you can check the status of your pre-migration. Here the pre-migration analysis is on-going and so the status is shown as “In Progress”

Image 3: After completing pre-migration scan, the status is changed to “Processed” in the dashboard. Using the pre-scan results, you can then select the content to move from Google Chat.

What Do Customers Say About Us?

As a reliable cloud migration partner, we at CloudFuze have helped some of the top companies to seamlessly perform cloud migrations with 100% replication.

Here is a Gartner review from one of our customers:

Pre-Scan as You Migrate from Google Chat to Microsoft Teams with CloudFuze

Once you finish the pre-migration analysis, you can proceed to move from Google Chat to Microsoft Teams with CloudFuze. As your trusted cloud migration partner, we’ll help you with a seamless transition with security, compliance, and zero downtime.

Need assistance with execution? Reach out to our migration experts today!

Frequently Added Questions

1. How to migrate Google Chat to Teams?

Yes, you can seamlessly migrate Google Chat to Teams along with necessary metadata and permissions through our enterprise-grade migration tool. Our tool helps you achieve 100% replication and accuracy by compliance with ISO 27001, SOC 2 Type 2, and GDPR.

2. Can non-Outlook users use Teams?

Yes, non-Outlook users can use Microsoft Teams. While Teams is part of the Microsoft ecosystem, you can facilitate collaboration with people, including those using different email providers. So, non-Outlook users can participate in Teams as guests, join meetings, and collaborate on teams with appropriate permissions.

3. Is it possible to export Google Chat?

If you have a Google account, you can download your data from Chat. But group messages and spaces created by users with a work or school account won’t export as part of your chat history. Hence, it is best to export Google Chat data using a reliable third-party migration tool.

You can export Google Chat data using our advanced migration tool. With us, you can extract and move chat content such as messages, threads, and attachments from the Google Chat platform.