Challenges of Migrating from Meta Workplace to Viva Engage

With the official news of Meta Workplace shutting down on June 1, 2026, many businesses are looking for alternative options. One best choice is to perform your migration from Meta Workplace to Viva Engage.

It goes without saying that the right tools and support can help in seamlessly migrating from Meta Workplace to Viva Engage. In this blog post, we have provided insights on the challenges you can face when switching to Viva Engage from Meta Workplace.

1. User Mapping and Compatibility Issues

Viva Engage and Meta Workplace have different access control and sharing models. In Meta Workplace, users may have different roles within a group, but when migrating to Viva Engage, these roles will not be mapped directly.

Are you unsure of user mapping during your Meta Workplace migration? Our team at CloudFuze can provide you with complete handholding when it comes to mapping your user accounts when migrating from Meta Workplace to Viva Engage.

2. Preserving Public and Private Group Data

Meta Workplace’s everyday engagement includes threaded chats, group interactions, hyperlinks, and attachments. Maintaining this extensive group data is crucial during your Viva Engage migration to prevent data loss. As a Microsoft Gold Partner, we can help you seamlessly migrate data from your Meta Workplace’s public and private groups to Viva Engage.

3. API Throttling

Viva Engage API calls are subject to rate limiting, allowing 10 requests per user, per app, within a 30-second period. When you exceed the rate limit, all subsequent requests return a 429 Too Many Requests response code.

High-volume Meta Workplace files can lead to performance issues and transferring them without a strategic approach can raise API throttling risks. This can cause migration downtime and may lower transfer speeds when you are migrating from Meta Workplace to Viva Engage.

If you have high-volume data, segregate total users into several batches and transfer them to make your overall migration lightweight and lower API throttling risks.

4. Transferring Special Features like Emojis

Ensuring proper transfer of emojis can be tricky, as both Meta and Viva Engage platforms interpret emoji encoding in a different way. This can result in missing or lost emojis after your migration. Our industry-leading migration tool can help you transfer emojis used within your Meta Workplace messages to Viva Engage with complete replication.

5. Managing Real-Time Data Changes

Incremental changes accumulate as users continue to work on their files and folders in Meta Workplace during the one-time migration. Skipping incremental changes can put your business at risk of data inconsistency and miss essential updates in your Viva Engage environment.

Our delta migration capability helps you sync incremental changes accumulated during the one-time migration of each user batch.

A quick overview of our migration tool:

Tackle Challenges of Migrating from Meta Workplace to Viva Engage

By tackling challenges using our tool, businesses can migrate from Meta Workplace to Viva Engage along with metadata such as timestamps, attachments, hyperlinks, groups .

With 12+ years of experience in cloud migration, we have empowered customers with end-to-end migration services and helped them achieve 100% success.

Connect with us for a free consultation for your migration, or request a quote today!

Frequently Added Questions

1. What is happening to Meta Workplace?

Meta Workplace shutdown has been confirmed officially by Meta. It will take place on June 1, 2026. Until August 31, 2025, users will be able to continue using Meta Workplace as usual. Users of Meta Workplace will have read-only access and can download existing data from September 1, 2025, until May 31, 2026.

2. What is the difference between Viva Engage and Meta Workplace?

While both Meta Workplace and Viva Engage are collaboration platforms for interaction and engagement within businesses, they have some significant differences. While Workplace is a stand-alone platform focused on social interaction, Viva Engage is a component of the Microsoft 365 ecosystem and offers more extensive integration with other Microsoft tools.

3. What is the alternative to Meta Workplace?

One best alternative to Meta Workplace is Microsoft Viva Engage. If you have been using Meta Workplace for a long time and are planning to switch to Viva Engage, we can help you with seamless transfer with enhanced security and accuracy.