Tips To Migrate from One Google Workspace Tenant to Another

Migrating between two Google Workspace tenants at the enterprise level requires careful planning, execution and thorough post-migration verification.

At CloudFuze, we help enterprises in secure, fast and smooth Google Workspace to Google Workspace migration with full data integrity, zero downtime and enterprise level security.

6 Expert Tips for Large-Scale Google Workspace Tenant-to-Tenant Migration

1. Pre-Migration Assessment

Start with a thorough audit and inventory of all shared drives, mailboxes, users, sites and calendars. A successful pre-scan for Google Workspace migration to another Workspace will help you understand and analyze total data volume, group memberships, app dependencies and permissions. That will help you get the most out of migration scope and budget.

We always advise pre-backing up important Gmail, Drive and Calendar data to prevent loss in case of accidental deletion. Choose a bulk user-mapping enabled migration tool that preserves metadata and has audit trails for GDPR or SOC 2 Type 2 compliance.

At CloudFuze, we perform full pre-can evaluation for SMBs and enterprises when migrating Google Workspace to a new account.

2. Destination Tenant Preparation

Before moving data, prepare the target tenant by provisioning user accounts, org units and groups. Verify storage quotas and licenses are sufficient for incoming data. Grant admin privileges and enable API access between tenants to avoid disruptions.

Don’t get caught out by these Google Workspace migration to Google Workspace migration challenges and make sure they are resolved at planning time.

3. Accurate User Mapping and Bulk Migration

We at CloudFuze offer both automated and CSV-based user mapping options to make your migration easy. You can auto-map users or prepare and upload a validated CSV file for bulk user mapping.

During migration, we preserve permissions, sharing options, timestamps and version histories. You can also perform a pilot migration on a small set of users to verify data integrity before moving thousands.

4. Migration Execution and Monitoring

Migrate in phases by department, region or team for better control. The unlimited delta migration feature by CloudFuze allows you to sync incremental changes that accumulate during one-time migration.

With our Google Workspace tenant migration tool, IT admins can monitor progress and error logs through real-time dashboards for smooth execution.

For organizations going through M&A, our Google Workspace migration guide for M&A will help you avoid business disruption.

5. DNS, Email Routing and Post-Migration Steps

Once migration is complete, update MX records and DNS to get emails routing to the correct tenant. Files, calendars, shared drives and permissions should be fully preserved and usable.

If any issues arise, our support team will help resolve failed items to get the migration back on track.

6. User Support and Decommissioning

Image source: Google Workspace

Provide user training and documentation so employees can get up and running in the new environment like using Gemini in Google Workspace. Once validated, archive or decommission the old tenant to avoid double billing and security risks.

Backing up and auditing pre and post migration phases will help with debugging.

Enterprise Takeaways

• Automate wherever possible to avoid human error.
• Migrate in phases to reduce risk and simplify transitions.
• Keep permissions, metadata and sharing structures in place for collaboration.
• Test, validate and inform stakeholders throughout.

With CloudFuze, businesses can move between Google Workspace tenants securely and accurately.

Start your high-volume migration with a free strategy session.

FAQs

1. How do companies move between Google Workspace tenants?

For businesses with thousands of users and petabytes of data, having a tool like CloudFuze for automated migration is a must. Our Google Workspace to Google Workspace migration tool does bulk user mapping, large data processing and zero downtime.

2. How do businesses preserve permissions, timestamps and version history?

CloudFuze’s solution preserves timestamp migration with versions, embedded links and share permissions so collaboration is easy after migration.

3. What are the most common migration challenges for large organisations?

Enterprises face broken links, lost share settings, inconsistent permissions and API throttling when migrating large amounts of data. Our Google Workspace migration challenges guide explains how to avoid downtime and data loss with pre-scans, phased rollouts and delta migrations.

4. Can enterprises migrate individual business units or regions in phases?

Yes, selective migration is available with CloudFuze, so you can migrate departments, geographies or subsidiaries in batch. This is great for many migration use cases – see our post on use cases to migrate from Google Workspace to Google Workspace.

5. What are the pre-migration steps for enterprise scale migrations?

Thorough pre-scan for Google Workspace migration allows companies to check storage usage, API connectivity, license allocation and compliance readiness before migrating to avoid risks and simplify migration.

6. Does CloudFuze support multi-platform enterprise migrations?

Yes, CloudFuze supports cross-platform migrations like Microsoft 365 to Google Workspace with data, folder hierarchy and security compliance.