How to Manage Teams Effectively After Slack to Microsoft Teams Migration
It’s no surprise that many companies have been adopting Microsoft Teams as a hub for collaboration and communication. IT admins are finding that Slack to Microsoft Teams migration is becoming popular but finding it challenging to manage Teams in the organization effectively.
CloudFuze has helped many organizations to migrate data from Slack to Teams, including workspaces, direct messages, and public and private channels with all the features such as chat, emojis, timestamps, @mentions, videos, and replies.
After migrating Slack to Microsoft Teams, we have seen many IT admins facing difficulty in finding a scalable way to keep a Microsoft 365 environment productive and secure. Our goal is to make your most difficult Microsoft 365 admin tasks fast and easy. Here are our best practices to help you successfully manage Microsoft Teams in your organization.
1. Decide Who Can Create Teams
Anyone can create a new Team collaboration space by default. Allowing the key people in your organization to create new Teams is a great way to manage Teams.
Depending on your needs, Microsoft Teams allows you to limit the creation of Teams to either IT admins or a group of specific people. The different ways to restrict users from creating Teams include:
- Block all users from creating teams: IT admins can create the teams using an external tool such as a ServiceNow or Microsoft form.
- Allow all users to create Teams: After the teams have been created, ensure that they follow your organization’s policies.
- Controlled user access: A third-party app like CreateTeam can be used to allow users to create teams in a controlled way.
2. Manage External Access
By default, Teams enable external access, which means employees collaborate with partners and clients outside the organization. This allows employees in your company to search, call, chat, and schedule meetings with external users who use Teams or Skype for Business. As a result, avoiding data leaks and unauthorized access in the workplace is a big IT risk.
Allowing/Blocking specific domains gives you control over who may see what information outside of your company, which is critical with a remote workforce.
3. Secure Ownership of Teams
Team owners leaving without assigning a new owner to the Team results in management issues for users and IT. This can also lead to duplication of teams. Teams can be managed better by securing ownership and their lifecycles secured. This problem can be solved easily by an administrator in your organization.
Steps to assign a new owner to the Team
1. Log in to the Microsoft 365 portal with an admin account. Select Groups from the left-hand navigation pane, then Groups from the list opening.
2. Select the group you want to assign a new owner to and click on it.
3. Choose Edit in the Owners section.
4. Select Add Owners in the View Owners dialogue box.
5. Add the new owner, or owners, to the group.
6. Then close both the View Owners dialog box and group admin pane by clicking the Close button.
4. Manage Integrated Applications
There are over 600 third-party apps available in Microsoft Teams’ app store. Your team can use their daily apps without raising a ticket each time they need to access them by allowing your team to install their own apps.
But it is critical to decide and clarify whether users will have access to these or will have to request access each time a new app is required. Using the ‘Manage apps page’ of the Teams admin center, you can control access to apps.
You can toggle the third-party applications on and off by going through the list. You may also adjust the default settings of newly published apps or turn them off to manage them individually.
5. Use Tags for Each Microsoft Team
To manage the information overloaded in Teams, you must implement a tagging policy across the entire business. You can notify a group of people all at once by @mentioning tags.
Admins can manage how tags are used across their organizations using the Microsoft Teams admin center.
Select the Teams button on the left side of the app and find your team in the list. Then select the More options More options button and choose Manage tags . Tags can be created here and assigned to anyone on your team.
To use the tag in a channel conversation, mention it and select it from the list. The tag will show the same way as any other @mention, and those associated with it will get notified.